SOLICITATION NOTICE
X -- Hotel and conference space requirement in Boston, MA
- Notice Date
- 7/27/2006
- Notice Type
- Solicitation Notice
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Department of Commerce, Patent and Trademark Office (PTO), Office of Procurement, P. O. Box 1450 - Mail Stop 6 600 Dulany Street, MDE, 7th Floor, Alexandria, VA, 22313-1450
- ZIP Code
- 22313-1450
- Solicitation Number
- 140P0601100
- Response Due
- 7/31/2006
- Archive Date
- 8/15/2006
- Description
- CHINA ROAD SHOW ? Program title to be determined September 27-28, 2006 Boston, Massachusetts Hotel requirements for China road show event: To allow for ease of access for potential media, the desired location for the hotel for the Boston China Road Show is the downtown/business/financial district of Boston. The hotel must have adequate meeting space available for a two-day program on September 27-28, 2006. The hotel must have a full service business center with copy, printing, facsimile, FedEx, and, preferably, close to a Kinko?s or other independent copy service. The hotel must have an in-house or contract audio-visual service that can provide state of the art, professional production equipment and support throughout the conference. Adequate parking facilities must be attached to hotel or located nearby. Other proposed benefits, such as discounted parking for conference attendees, that will be of value to the USPTO (US Government) will be considered favorably when reviewing proposals. The hotel must be compliant with the Americans with Disabilities Act. Sleeping Room(s): Up to 15 sleeping rooms for program staff (not registered attendees). Program staff includes: 5 sleeping rooms for U.S. Government employees ? check in date September 26, 2006 and check out date September 28, 2006. Rooms will be paid on Government travel card ? not to be included in hotel contract; 8 sleeping rooms for non- U.S. Government employees - check in date September 26, 2006 and check out date September 28, 2006 (these dates subject to change). Rooms will be paid for by personal credit cards ? not to be included in hotel contract; and 2 sleeping rooms for non-U.S. Government employees - check in date September 26, 2006 and check out date September 28, 2006 (these dates subject to change). Rooms will be paid for under the conference hotel contract by USPTO. The room rate for all sleeping rooms in the block should be included in the proposal. The USPTO makes no arrangements or commitments for sleeping rooms for the conference audience (attendees). A sleeping room list of program staff will be provided to the hotel by the USPTO. Main Conference Meeting Room(s): A conference room is required to accommodate up to 200 people in classroom set-up on September 27 and 28. The room should be large enough for attendee seating, an A/V worktable in back, platform for projection camera, and a dais in the front of the room with space for a podium, a table for three for panel discussions on September 27 and the morning of September 28, and a table for up to seven for panel discussions for the afternoon of September 28, 2006. The space is required on September 27 and 28 from 8:00am to 6:00pm, however, the room should be set up the evening of September 26. High speed Internet access is required in the main conference room on for the duration of the conference. Break Out Room(s): On Thursday, September 28, 2006 a separate breakout room is required from noon to 6:00 pm. This room should be able to seat up to 100 people classroom-style, however, if a room is not available to accommodate classroom-style, consideration will be given for theater-style seating. A dais for up to five people is needed for panel discussions, and there should be adequate space in the back of the room for an AV table to be set up. High-speed Internet access is also required for this room. Food and Beverage for Conference Breaks: Morning and afternoon breaks are required on September 27 and 28. These breaks should be set up outside of the main conference room. The morning break food and beverage should consist of a la carte menu items such as coffee, juice, water, soda, Danish, bagels, etc. The afternoon break food and beverage should consist of a la carte menu items such as coffee, water, soda, cookies, brownies, etc. Audio Visual: The USPTO China road shows require state of the art professional production audio/visual equipment. Aside from the equipment, we will need professional personnel to set up the site, be on-site throughout the two-day event to run the equipment and trouble shoot any problems which may arise during the conference, and take down the site after the conference. The audiovisual equipment may need to be set up on Tuesday, September 26, 2006. No videotaping of the program is required. The AV support requires a technical director who has experience organizing, planning, and supporting a high-level corporate structure and conference management in a professional manner. The technical director should provide special attention to presenters, staff, and the conference team and be attentive to all needs of the staff prior to and during the conference event. The main conference room for both days requires double screens, IMAG, PowerPoint projection, and audio. The break out room will need to be set up on Thursday, September 28, 2006 with a single screen, PowerPoint projection, and audio. No IMAG is needed for the break out room. The AV requirements for this program may include: IPAC AUDIO VISUAL REQUIREMENTS (subject to change) PROJECTION/DISPLAY 2 9x12 RP Screen w/ Dress Kit 2 5000 Lumens LCD Data Projector 1 Sony 1024 Scan Converter HG with 2 VGA Inputs 1 Folsom Screen Pro Plus 1202 with 3 Monitors 1 1x4 RGBHV Distribution Amplifier 1 Flat Screen Comfort monitor 21 inch or larger 1 Wireless Cue Lite - Mouse 1 Wireless Cue Lite - Mouse (for Back-Up) CAMERAS 1 Sony DX30 Cameras with Studio Config Kit 1 Tripod System 30 Fluid Head 1 Video Engineering Fly Pack with Vector Scope and Wave Form Mon. 1 Panasonic MX50 Camera Switcher 1 18:1 Long Lenses 1 DV RECORD DEC ISO CAMERA 2 13" Video Monitor SOUND 1 Sound System to include: 4 Full Range Speakers on Tripods and 2 Bass Bins with Amps 31 Band Stereo Equalizer 1 Audio Monitor for stage 1 16 Channel Mixing Console 1 24 Channel Snake 2 CD Player with Walk-In Music 1 Executive Dual Podium Microphone system 3 Table Microphones 2 UHF Wireless Combo Lavs 1 UHF Wireless Lav (for Back-Up) 2 UHF Wireless combo Hand Held for Q&A 2 Computer Audio Hook-Up 1 Clear Com Base Station 3 Clear Com Headsets LIGHTING 1 Stage Lighting System to include: 6 Front Lights (have 19? & 26? lenses), 4 - 6 Backlights, 8 Drapery Uplights, 4 Poles w/ Base, Extention & Crossbar, Dimmer Packs, Controller and Cables SCENIC 1 Tech Station Surround Drape 60 Feet of Black Pipe & Drape (estimated) Selection will be based on the following factors: 1. Hotel location 2. Conference room layout 3. IT/AV capabilities and support 4. Total price for conference rooms, food and beverage, and price for IT/AV support Price is less important than the other three factors combined, and selection will be based on the best value for the USPTO. Your response must include pricing for conference and sleeping rooms, as well as food and beverage, Internet access, and AV. The breakdown of conference room space should also be included (layout, capacity, etc.), and any other additional information the contractor desires to submit. The selected hotel must accept a Government purchase order. This request for quotation shall not be construed as a committment of any kind. Questions should be addressed to Karen Oettinger (via email at karen.oettinger@uspto.gov).
- Place of Performance
- Address: Boston, MA
- Zip Code: 02108
- Country: UNITED STATES
- Zip Code: 02108
- Record
- SN01099258-W 20060729/060727220431 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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