SOLICITATION NOTICE
X -- OIG Hotel Synopsis
- Notice Date
- 7/27/2006
- Notice Type
- Solicitation Notice
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Department of Veterans Affairs;VA Central Office;Acquisition Operations Service (049A3);810 Vermont Avenue, NW;Washington DC 20420
- ZIP Code
- 20420
- Solicitation Number
- VA-101-06-RQ-0205
- Response Due
- 8/7/2006
- Archive Date
- 10/6/2006
- Description
- Description This is a combined synopsis/solicitation to negotiate a Firm Fixed Price type contract for Hotel Accommodations, Conference Space Rental, and Hotel Services located in the geographic area:     Las Vegas, NV-1st choice or Phoenix, AZ-2nd choice.         Request for Quote VA-101-06-RQ-0205 is in accordance with FAR Subpart 12.6-Streamlined Procedures for Evaluation and Solicitation for Commercial Items, supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This is not a solicitation for Event Planning Services.     For a proposal submitted by an offeror that is not a hotel, the offeror, not the hotel, is to be considered the prime contractor.     Therefore, that offeror must describe in its proposal the technical approach for the offeror's services as a prime contractor and must also include a copy of all insurance(s) (standard business, liability, extraordinary insurances) in order to submit a complete technical proposal for evaluation purposes.     (Again, this is not a solicitation for Event Planning Services.     An offer that requires the Government to execute a separate agreement with a third-party hotel shall be deemed technically unacceptable.)       This announcement incorporates FAR provisions and clauses in effect through     FAR FAC 2005-09, effective April 19, 2006, and VAAR 97-10. NAICS Code 721110 and the small business size standard is $6 million.     This announcement/solicitation is solicited unrestricted. The Period of Performance for this requirement is November 12-17, 2006 (approximately 200 sleeping rooms and required meeting space).     The Department of Veteran Affairs, Office of Inspector General (OIG), is sponso ring a training conference for its audit staff.     The hotel must accommodate 200 sleeping rooms (based on the timeframe), must provide all requirements specified for conference needs in Parts A, B, C, and D below, and must provide lodging rates within the stated Government Per Diem. A response to requirements listed below shall be submitted on letterhead and must address all requirements listed in a separate technical proposal. A Hotel Contract shall be submitted with your technical and price proposal, along with descriptive literature to include sleeping rooms, meeting room space, diagrams and square footage, information (availability/cost) on amenities of hotel, i.e., parking, shuttle services, transportation to/from airport, menus. The hotel facility must be FEMA-approved and listed on the U.S. Fire Administration Hotel and Motel National Master List found at http://www.usfa.fema.gov/hotel/search.cfm. In accordance with FAR 52.204.7, Central Contractor Registration (Oct 2003), contractors are Required To Register in the Central Contractor Registration (CCR) database, http://www.ccr.gov, PRIOR to award of any contract. In addition, the offeror's facility must be compliant with the requirements of the Americans with Disabilities Act (Public Law 101-336) (42 U.S.C. 12101 et. Seq.). The hotel facility must accommodate an estimated 200 attendees with the following needs: Part A: Hotel Lodging- 200 sleeping rooms on November 12, 13, 14, 15, and 16, 2006; group will check out on November 17, 2006. Rooms must be individual/private sleeping rooms with toilet facilities at or below the applicable government per diem rate: Las Vegas, NV ($112) or Phoenix, AZ ($84). The Government intends to sign a master contract for all general expenses of this conference. Individual attendees will be responsible for incidental expenses they incur.  Part B: Meeting Space- (1) General Session Meeting Room to be held on a 24-hours basis starting with set-up for room and AV equipment on Monday, November 13, 2006, beginning at 7:00 am through Thursday, November 16, 2006, at 9:00 pm. Set for 200 in classroom style with head table and podium. No pillars/posts should obstruct view. (2) Eight breakout rooms to accommodate 30 persons each in classroom style with head table, podium, and set-up for AV equipment. The General Session Meeting Room may be subdivided to form some breakout rooms. One breakout room must have electrical outlets for up to 30 computers and high-speed Internet access for one computer. We anticipate general sessions will be held in the mornings and breakout sessions in the afternoons. Meeting rooms must be in the same facility as the sleeping rooms. (3) Registration Area starting on Sunday, November 12, 2006, at 3:00 pm (set-up) through Thursday, November 16, 2006, at 9:00 pm. Preference for registration area is outside the General Session Meeting Room. There should be two 6-foot tables with skirting and four chairs in this area and a large trash can. However, if there is an available registration desk near the General Session Meeting Room, this would also be acceptable. (4) One secured boardroom, meeting room, or hotel room is required for storage of supplies, speaker preparation, and small meetings. The secured room should be located near the General Session Meeting Room.  (5) All meeting space and public areas of the facility MUST be ADA compliant.  Part C: Catering- Anticipate light refreshments for morning and afternoon breaks for November 13, 14, 15, and 16, 2006, one luncheon for 200 people (date to be determined), and one evening banquet for 200 people on November 16, 2006.     Please provide Menus and Prices.  Federal Government policy does not permit a guaranteed amount of food and beverage revenue.  Part D: Location Requirements:  (1) There must be a variety of restaurants within walking distance (not to exceed 4 normal blocks) in a safe area.  ; (2) Proposal must indicate whether the hotel agrees to the right of VA to use its own audiovisual equipment and if there is a cost incurred for connection to the hotel sound system with use of VA-owned equipment. NOTE: The Government reserves the right to hire an outside audiovisual company without any penalties incurred as part of the fair practice procurement regulations. Award will be made to the offeror determined to be the Best Value to the Government in accordance with FAR 52.212-2 evaluation factors. Evaluation may be made with or without discussions with the offeror(s). Technical proposals will be evaluated for size, quality of services and accommodations, location, and experience with large conferences. VA reserves the right to conduct an on-site inspection of offered facilities. Prices will be evaluated in terms of cost for accommodations and service, cancellation and attrition, and refreshments.  All responsible sources that can meet the requirements and provide items as listed above may respond to this solicitation by submitting cost and technical proposals, hotel contract, and descriptive literature. For a technical proposal submitted by an offeror that is not a hotel, the offeror, not the hotel, is to be considered the prime contractor.  Therefore, that offeror must describe in its proposal the technical approach for the offeror's services as a prime contractor and must also include a copy of all insurance(s) (standard business, liability, extraordinary insurances) in order to submit a complete technical proposal for evaluation purposes.  An offer which requires the Government to execute a separate agreement with a third-party hotel shall be deemed technically unacceptable.)  Any offer that does not meet the solicitation requirements will not be considered.  The following provisions and clauses shall apply to this solicitation: 52.252-2 Clauses Incorporated by Reference. This contract incorporates one or more clauses by ref erence, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://acquisition.gov/comp/far/index.html (FAR) and http://www1.va.gov/oamm/vaar/ (VAAR); 52.212-1 Instructions to Offerors Commercial Items; 52.212-2 Evaluation Commercial Items (factors listed in descending order of importance: 1. Size and quality of services and accommodations 2. Location 3. Experience with large conferences and 4.     Price. Size and quality of services and accommodations, location, and experience with large conferences, when combined, are more important than price); 52.212-3 Offeror Representations and Certification-Commercial Items. Offerors must include a completed copy of Offeror Representations and Certification along with his/her offer); 52.212-4 Contract Terms and Conditions Commercial Items; 52.212-5 Contract Terms and Conditions Required to Implement Statutes on Executive Orders Commercial Items and in accordance with FAR 12.603(c )(2)(xii) the following provisions under the clause apply (b)(11)-(b)(15), (b)(19)(i), (b)(21), (b)(25) (b)(26) applies if Government Purchase Card is used, (c)(1), (c)(2), and (c)(4); FAR 52.232-18 Availability of Funds; VAAR 852.270-4 Commercial Advertising; 852.237-70 Contractor Responsibilities; and 852.270-1 Representatives of Contracting Officers.     Proposals shall include all information required in 52.212-1, Schedule of Prices Offered, and a completed copy of provision 52-212-3. Submit all price, descriptive literature, technical proposals, and Hotel Contract to Patricia A. Ellis. Faxed proposals will not be accepted.     Closing date for receipt of proposals is Monday, August 7, 2006, at 3:00 PM EDT. Point of Contact - Patricia A. Ellis, Contracting Officer, (202) 273-6058 Email address: patricia.ellis@va.gov Point of Contact - (name), (title) (phone) (fax), Contracting Officer - (name), (title)/Contracting Officer, (phone), (fax) Email your questions to (contracting officer) at (email address)
- Record
- SN01099387-W 20060729/060727220654 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
| FSG Index | This Issue's Index | Today's FBO Daily Index Page |