SRCSGT | 59 | The contractor shall purchase, furnish, integrate, install and provide maintenance and familiarization operation training of Video Teleconferencing Equipment in the Republic of Korea.

FBO DAILY ISSUE OF AUGUST 02, 2006 FBO #1710
SOURCES SOUGHT

59 -- The contractor shall purchase, furnish, integrate, install and provide maintenance and familiarization operation training of Video Teleconferencing Equipment in the Republic of Korea.

Notice Date: 7/31/2006
Notice Type: Sources Sought
Contracting Office: US Army Contracting Command Korea, Unit #15289, APO, AP 96205-5289
ZIP Code: 96205-5289
Solicitation Number: WP1QVN-06-RN001
Response Due: 8/7/2006
Archive Date: 10/6/2006
Small Business Set-Aside: N/A
Description: The purpose of this Work statement is to identify vendor interest and to obtain input into the overall understanding of this work statement. Vendors are asked to provide suggestions that will provide the optimum opportunity for a well conceived soli citation. 1 SCOPE The contractor shall engineer, purchase, furnish, integrate, install and provide maintenance and familiarization operation training of Video Teleconferencing Equipment in the Republic of Korea. All hardware specifications are based upon Federal Telecommu nications Recommendation FTR 1080B2002 which defines the specifications for video teleconferencing and video telephony. The contractor shall also furnish as a minimum 3year or longer OCONUS Warranty Core Maintenance Package including next business day on -site response. 2 GENERAL REQUIREMENTS 2.1 The contractor shall furnish all hardware, software, cabling, installation and operation and maintenance training and support for Video Teleconferencing System to be integrated and installed at multiple locations in the Republic of Korea. 2.2 Hours of Work The contractor personnel shall perform installation and maintenance of equipment during normal duty hours of organization requesting the service. Any additional overtime will have to be established with the COR prior to contractor performing work. 2.3 Contractor Personnel Contactor personnel performing delivery services shall present a neat appearance and or wear distinctive badges with name of company, employee name, and picture identification. 3 APPLICABLE DOCUMENTS The following documents form a part of this PWS to the extent specified herein. Unless otherwise indicated the latest issue shall apply to any awarded contract: 3.1 National Fire Protection Association 1996 National Electrical and Safety Codes. Copies of NFPA documents may be obtained from: Or: National Fire Protection Association 1 Battery March Park PO Box 9101 Quincy, MA 02269-9101 3.2 Electronics Industry Association EIA. Telecommunications Industry Associations TIA. EIA RS-310-C, racks, panels, and associated equipment. Copies of EIA documents may be obtained from: Or: Electronics Industry Association 2001 I Street, NW Washington, DC 20006 3.3 Building Industry Consulting Service International BICSI Standard 3.4 VTC System Drawing Diagram: The contractor shall provide installed system network configuration drawings, equipment diagrams to the government upon acceptance of system. 4 REQUIREMENTS AND SPECIFICATIONS 4.1 Training: Contractor shall provide operation and maintenance training of the Video Teleconferencing System to a minimum of 2 persons on site. 4.2 System Design Engineering Package: Contractor shall include a detailed price proposal including; man hourlabor categories required for Integration, Installation, and Training; system configuration drawings showing audiovideopacket data for streaming fl ow; critical signal pathmeasurements; estimated performance schedule; Bill of Materials BOM listing recommended equipment by brands, models and quantities with brochures and specifications and detailed cost data for each. The information provided must cont ain sufficient depth of detail to install the system. The system must be configured with all necessary equipment and cabling, interface racks that will allow the system to be secure at a later date by just installing crypto secure equipment. A software cop y of the System design engineering package shall be prepared in Microsoft Word or Microsoft Excel MS Office 2000. 4.3 Material and Workmanship: All equipment, material, and articles incorporated into the work covered by this contract shall be new and of the most suitable grade for the purpose intended, unless otherwise specifically provided in this contract. 5 INSTALLATION REQUIREMENTS 5.1 The Contractor shall provide all necessary equipment, material, tools, and safety items to design, furnish, install, and tra in personnel on the overall VTC system. 5.1.1 The installed system shall be complete with all necessary integration, end items, hardware, software, connectors, and cables. The contractor shall provide all minor installation items, not specifically identified by the design documents to meet opt imum performance requirements. The system shall be fully-operational at the completion and acceptance of installation without further addition or modification. 5.1.2 The Contractor shall utilize the industry-recognized equipment safety and procedures during installation and testing to avoid personnel injury and property damage. 5.1.3 The installation, fabrication, and interfacing shall be accomplished in a thorough manner by fully competent personnel. 5.1.4 When equipment cabinet anchoring is required by local regulations, the equipment cabinets shall be anchored firmly in place. Fasteners and hardware shall be adequate to support their loads with a safety factor of at least three. Any nonack mounted equipment installed 36 inches or greater above floor level shall have a safety factor of at least five. 5.1.5 All switches, outlets, cables, ports, controls, etc., shall be clearly, logically, and permanently marked. All cables wires shall be properly terminated and neatly dressed. 5.1.6 Adequate overload protection shall be employed on all electrical equipment. Adequate power conditioning shall be employed in areas with sub-standard power delivery. Proper phase balancing and grounding shall be employed for the installations power delivery system. 5.1.7 The Contractor shall take such precautions as necessary to guard against electromagnetic and electrostatic interference, to supply adequate ventilation within equipment cabinets, racks and consoles, and to install equipment so as to provide maximum s afety to the operating personnel. Equipment cabinets shall be designed to allow personnel to turn power onoff from the front of the cabinets. 5.1.8 The contractor shall furnish and install blank panels in equipment cabinets to cover the front of all unoccupied cabinet and rack spaces. 5.2 The Contractor shall fabricate and install cables and cable assemblies in tailored lengths to interconnect the equipment components. 5.2.1 The contractor shall install all cabling external to the electronic cabinets in accordance with local electrical fire regulations. In the event that adequate space is not available in the existing conduits raceways or additional conduits raceway is required for any other reason, the contractor shall furnish and install the required conduits raceways. 5.2.2 The Contractor shall be prepared to start installation of the VTC system within 60 calendar days after date of contract award. 5.2.3 The Contractor shall have the system installed, acceptance, tested, and ready for full operation within 30 calendar days of start installation. 5.2.4 The Contractor shall provide the familiarization training immediately following acceptance testing. 5.2.5. The Contractor shall integrate interface the Video Teleconferencing equipment into the Government network. 6 CONTRACTOR-FURNISHED EQUIPMENT 6.1 Contractor-Furnished Equipment CFE shall be Commercial-off-the-Shelf COTS except where modifications or fabrications are required to meet the specifications contained in this PWS. 6.1.1 All electrical and electronic equipment specified in this PWS shall operate from a 110/220 VAC, single phase, 60 Hz power source unless noted otherwise. 6.1.2 The Contractor shall furnish a backup power source for all the VTC systems. 6.1.3 Overall System Performance and Specifications: 6.1.3.1 The contractor shall provide each site with any software and user license that may be required to operate the system. 6.2 Commercial Manuals: 6.2.1 The Contractor shall furnish one copy of commercial system manuals to the Government Technical Representative GTR prior to system acceptance testing. These m anuals shall include equipment/component data as well as system data. 6.2.2 Commercial Manuals: The Contractor shall provide a commercial operation/service manual for hardware, firmware, and software, as provided by the original manufacturers, for each piece of equipment and software furnished by the contractor to the Government Technical Representat ive GTR at system acceptance testing. 6.2.3 System Manuals The Contractor shall provide the System operations/service manuals to the GTR at acceptance. The manuals shall be in contractor format and shall contain the procedures necessary to properly operate, maintain, and support the system. 6.2.4 Engineering Drawings: The Contractor shall furnish As-Built drawings and digital images depicting all equipment, components, and rack layout of subsystems and of the system. The drawings shall show all connections, wire numbers, and signal flow within the system. The digital images shall show the overall installation, equipment layout placement and any specific areas of interest that were discovered during the installation. A preliminary, complete, set of As-Built drawings red lines shall be furnished to the GTR at the time of acceptance testing. A formal set of As-Built drawings one master and two copies, not to exceed ANSI D size and the digital image document shall be furnished within 30 calendar days of final acceptance. A softcopy of the As-Built drawings and the digital image document shall be attached to email and sent to the COR and the RCIO office. Point of Contact The softcopy of as-built drawings shall be forwarded to the COR or government representative 7 Training: 7.1 The Contractor shall provide on-site operator training, at the Government's facility for the installed system including all personnel and materials required to perform the training. The training shall be scheduled for the period immediately prior to s ystem acceptance. As a minimum, the training shall cover overall operation of the system, operator's procedures including the various software operations for the software furnished by the Contractor, operator's troubleshooting for isolating equipment malf unctions, and ON/OFF procedures that are part of system operation. 7.2 The contractor shall furnish a lesson plan to the Government for approval, at least 30 days prior to the system training. The lesson plan shall include, as a minimum, course outline, specific definition and direction on learning objectives, equipment r equirements, instructional media requirements, and subjects to be presented and conduct of training. 7.3 The Contractor shall provide all necessary training materials, literature, and training aids required for the training. As a minimum, each trainee will be provided with a copy of the operator's instruction manual, signal block diagrams of the system, a nd interconnecting cabling diagram. 8 Engineering Change Proposals ECPs: The Contractor is encouraged to submit Engineering Change Proposals on their own initiative or at the request of the Government. There shall be NO cost to the Government associated with the preparation and submission of the ECPs. However, additional costs for Labor and Materials associated with implementation of the ECP shall be included in the ECP and must be approved by the government Contracting Officer prior to implementation. The ECPs may provide changes in standards, format or equipment to meet evol ving industry standards, enhance services and system performance, and solve system/program issues. 9 SUBMITTALS Submittals required by this PWS shall be submitted to the following addresses: U.S. Army Korea RCIO Customer Service Division ATTN: MR. James Elo Yongsan, Korea 10 QUALITY CONTROL 10.1 Test Plan Procedures: Test Plan Procedures: Testing: The government shall perform the acceptance test with contractor personnel observing the results. The government shall appoint a Test Director to coordinate all tests to be per formed. The Test Director government shall coordinate test schedule with the contractor 5 working days prior to the proposed starting of the tests. One copy of the annotated test reports shall be maintained by the government at the completion of the acce ptance test and one copy forwarded to the Contracting Officer within 10 days after completion of the test. 10.2 Installation Test Procedures: System acceptance test procedures shall be prepared by the government and submitted to the contracting officer and contractor 30 days prior to start of acceptance testing. 10.3 Test Report: The test procedures shall be prepared in sufficient depth to demonstrate the full capability functions and features of the system with pass/fail criteria on all significant specifications. The procedure shall include a step by step process that will be us ed to test the system. Each test shall be described in detail explaining the purpose of the test, the test equipment and/or charts to be used, and the expected results. A written copy of the step-by-step test procedure shall be provided to the contractor enabling the contractor to follow the performance and record the results. 10.4 Acceptance Testing: The government shall provide all applicable equipment and personnel required to perform the acceptance test. 10.5 Nothing contained in this section shall be construed to prohibit the Government from conducting additional tests on the system to validate compliance with this Performance Work Statement or any part thereof 10.6 Warranties: 10.6.1 The contractor shall provide equipment and services warranty in accordance with all standard commercial warranty requirements. The Contractor shall be responsible for warranty service of all Contractor installed systems for a minimum period of one year from date of system acceptance. Warranty shall include all parts, labor, travel and per diem, as required, to place the system in full operation. All disputed warranty claims are subject to the FAR clause 52.233 Disputes. 10.6.2 The Contractor shall provide to the Government all standard commercial warranties normally provided by the original equipment manufacturer OEM for equipment installed in the system. 10.6.3 The Contractor shall provide an optional extended On-Site Warranty: 3 Year OCONUS Warranty including next business day on site. 10.6.4 The Contractor shall provide a schedule of monthly and annual maintenance required for all components of the system. 11 DELIVERABLES THESE ARE MINMUM STANDARDS Table of Deliverables Reference: Section Description Due Date 3.1.0 and 3.7 Operation & maintenance training of the Video Teleconferencing System to a minimum of 2 persons on site. 24 hours min training due within 7 days after completion of installation. 3.3.2.3 System installed, tested, accepted, and ready for full operation. Within 30 calendar days of start of installation 3.3.2.5 Integration interface of the Video Teleconferencing equipment into the Government network. Upon installation of equipment. 3.4.2.1 Software and user license required to operate the system, as applicable. Upon installation acceptance. 3.4.2.2 Maintenance and extended warranty services. Semi-annual maintenance on site for all components. 3.7.1 Lesson plan for Government approval. 30 days prior to the system training 3.7.2 All necessary training materials, literature, and training aids required for the training. As a minimum, each trainee will be provided with a copy of the operator's instruction manual, signal block diagrams of the system, and interconnecting cabling diagram. 30 days prior to the system training 5.8. Extended On-Site Warranty: 3 Year OCONUS Warranty including next business day on site Within 24 hours of trouble call. 6.1.1 Block diagram showing all major components, interconnections, and signal flow. Immediately upon installation 7.4 A preliminary, complete, set of As-Built drawings red lines to the GTR. Durin g acceptance testing 7.4 A formal set of As-Built drawings one master and two copies, not to exceed ANSI D size and the digital image document to the GTR 30 calendar days after final acceptance VIDEO TELECONFERNCE CONFIGURATION SEE APPENDIX A FOR DEFINITIONS TABLE 1. Video Teleconference Desktop FTR 1080B-2002 Equivalent Standard Component Standard LCD Screen 17 Wide view angle screen. Integrated camera, microphone, and cables. LCD will provide XGA resolution. Average screen size for desktop, any larger screen too cumbersome. Bandwidth H.320 up to 512 kbps H.323 up to 2 Mbps SIP up to 2Mbps.Allows for future increased bandwidth Video Standards H.261, H.263, H.264, Video Features PIP, POP, PC Zoom, Simultaneous video conference & PC mode Audio Standards G.711, G.722, G.722.1, G.728,64 Bit 128 Bit MPEG 4 AAC-LD Audio Features CD Quality Mono & Stereo, Audio Mixer, Automatic Gain Control, Acoustic Echo cancellers, Packet Loss Management Network Features Auto H.320 H.323, SIP, URI Dialing, Programmable network profiles. Allows versatility to use ISDN or IP Multisite Features H.320H.323, SIP/Telephony VOIP in the same conference. Conference Rates up to2.3 Mbps, Conference up 4 video 3 audio sites. Mix ISDN IP at max conference rate. Multiple sites allows adds increased use of system Security Features AES DES capabilities,Network setting protection Switchable Voltage 110 220 Dual Voltage Allows for use outside CONUS Presentations & Collaborations Natural Presenter Package Allows for viewer to show presentation & view participants Operating System Compatible with Windows XP Professional Extended On-Site Warranty 3 Year OCONUS Warranty including next business day on site. TABLE 2. Video Teleconference Portable Roll About FTR 1080B-2000 Equivalent Standard Component Standard Unit 1 or 2 Monitors, WAVE II camera, microphone, integrated cabling and roll about stand All accessory equipment packaged together in one cart. Transportable from one location to another. Monitors 27 or 29 PAL XGA resolution Bandwidth H.320 up to 512 kbpsH.323 up to 2 MbpsSIP up to 2Mbps.Allows for future increased bandwidth Video Standards H.261, H.263, H.263, H.263 Natural Video, H.264, Video Features Advance screen layout, Native 169 Widescreen , Side by Side display, Intelligent video Management, PIP,POP, PC Zoom, Simultaneous video conference & PC mode Audio Standards G.711, G.722, G.722.1, G.728,64 Bit & 128 Bit MPEG 4 AAC-LD Audio Features CD Quality Mono & Stereo, Audio Mixer, Automatic Gain Control, Acoustic Echo cancellers, Packet Loss Management, Telephone add on multisite, Audio level mixers, Active Lip Synchronization Network Features Auto H.320/H.323, SIP, URI Dialing, Programmable network profiles, Downspeeding, intelligent call management, H. 323 Broadcast Mode, Automatic SPID & line configuration Allows versatility to use ISDN or IP. Automatic call answering. Multisite Features H.320H.323, SIPTelephony VOIP in the same conference. Conference Rates up to2.3 Mbps with optional bandwidth upgrade, Conference up 4 video sites at 768 at kbps & 3 audio sites, Mix ISDN & IP at max conference rate, H.264, Encryption D igital Clarity, Dual stream from any site, Multisite H.243 Cascading on H.320 & H.323, Dial in/Dial out, Audio & video transcoding Multiple sites allows adds increased use of system Security Features KG194 KIV 7 encryption supportable Operating System Compatible with Windows XP Professional Switchable Voltage 110220 Dual Voltage Allows for use outside CONUS Presentations & Collaborations Natural Presenter Package Allows for viewer to show presentation & view participants Extended On-Site Warranty 3 Year OCONUS Warranty including next business day on site. TABLE 3. Fixed Video Teleconference Suite FTR 1080B 2002 Equivalent Standard Component Standard Unit Largest size practical to support maximum number of attendees supported by site. Monitors 42 Pla sma panel 852 x 480 pixels Small Room50 inch plasma panel1366 x 768 pixels Medium Room)61 Plasma panel 1366 x 768 pixels Large Room Bandwidth H.320 up to 512 kbpsH.323 up to 2 Mbps SIP up to 2Mbps.Allows for future increased bandwidth Video Standards H.261, H.263, H.263+, H.263 Natural Video, H.264 Video Features Advance screen layout, Native 16:9 Widescreen , Side by Side display, Intelligent video Management, PIP, POP, PC Zoom, Simultaneous video conference & PC mode Audio Standards G.711, G.722, G.722.1, G.728,64 Bit & 128 Bit MPEG 4 AAC-LD Audio Features CD Quality Mono & Stereo, Audio Mixer, Automatic Gain Control, Acoustic Echo cancellers, Packet Loss Management, Telephone add on multisite, Audio level mixers, Active Lip Synchronization Network Features Auto H.320H.323, SIP, URI Dialing, Programmable network profiles, Downspeeding, intelligent call management, H. 323 Broadcast Mode, Automatic SPID & line configuration Allows versatility to use ISDN or IP. Automatic call answering. Multisite Features H.320H.323, SIPTelephony VOIP in the same conference. Conference Rates up to2.3 Mbps with optional bandwidth upgrade, Conference up 6 video sites at 768 at kbps & 5 audio sites, Mix ISDN & IP at max conference rate, H.264, Encryption D igital Clarity, Dual stream from any site, Multisite H.243 Cascading on H.320 H.323, Dial inDial out, Audio & video transcoding Multiple sites allows adds increased use of system Security Features KG194KIV 7 encryption supportable Operating System Compatible with Windows XP Professional Switchable Voltage 110220 Dual Voltage Allows for use outside CONUS Presentations & Collaborations Natural Presenter Package Allows for viewer to show presentation & view participants Extended On-Site Warranty 3 Year OCONUS Warranty Core Maintenance Package including next business day on site. Includes upgrades system maintenance Fixed Site Installation On Site installation testing
Place of Performance: Address: US Army Contracting Command Korea Unit #15289, APO AP; Zip Code: 96205-5289; Country: UF
Record: SN01102264-W 20060802/060731221802 (fbodaily.com)
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59 -- The contractor shall purchase, furnish, integrate, install and provide maintenance and familiarization operation training of Video Teleconferencing Equipment in the Republic of Korea.