Loren Data's SAM Daily™

FBO DAILY ISSUE OF AUGUST 02, 2006 FBO #1710
SOLICITATION NOTICE

R -- Internet Voting Study

Notice Date

7/31/2006
 

Notice Type

Solicitation Notice
 

Contracting Office

GovWorks, Attn. Mr. Christopher D. Pigott 381 Elden Street, MS 2510 Herndon VA 20170
 

ZIP Code

20170
 

Solicitation Number

1435-04-06-RQ-62674
 

Response Due

8/17/2006
 

Archive Date

7/31/2007
 

Small Business Set-Aside

Total Small Business
 

Description

July 28, 2006 62764, COMBINED SYNOPSIS/SOLICITATION UNITED STATES ELECTION ASSISTANCE COMMISSION (USEAC) INTERNET VOTING STUDY " This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. " This is a solicitation issued by the Department of Interior, National Business Center, GovWorks Directorate. " This solicitation document and all incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-11, published July 5, 2006. " This acquisition is a 100% small business set-aside under NAICS code 541910, size standard is $6,500,000.00. 1. SERVICES REQUIRED: The EAC seeks assistance in (1) developing four or five case studies that monitor current uses of the internet in elections, (2) surveying UOCAVA voters, and (3) conducting a conference which examines, in detail, states' experiences with internet voting and with electronically transmitting and receiving absentee ballots to UOCAVA voters. The Statement of Work is attached (see Attachment #1). 2. PERIOD OF PERFORMANCE: The period of performance for this acquisition is anticipated to be one year from the date of award. 3. SPECIFIC REQUIREMENTS: See Attachment #1 , Statement of Work. 4. DELIVERABLES: a. Project Plan 10 days after date of award b. Progress Reports Monthly c. Briefings TBD d. Case study participant list 10 days after Project Plan approval e. Copies of Written Agreements 30 days after Project Plan approval f. Case Studies Outline 45 days after Project Plan approval g. Draft Survey Analysis and Report 45 days after Project Plan approval h. Draft Survey Instrument 80 days after Project Plan approval i. Administration of survey 180 days after Project Plan approval j. Delivery of case studies drafts 210 days after Project Plan approval k. Draft agenda for Conference 210 days after Project Plan approval l. Draft participant list for Conference 210 days after Project Plan approval m. Conference on electronic voting 230 days after Project Plan approval n. Preliminary conference report 260 days after Project Plan approval o. Preliminary report on Survey 230 days after Project Plan Approval p. Delivery of final case studies 300 days after Project Plan approval q. Delivery of final report on Survey 300 days after Project Plan approval r. Delivery of final conference report with Recommendations 300 days after Project Plan approval s. Briefing on Final Report 315 days after Project Plan approval 5. QUOTATION INFORMATION: Written responses to this RFQ shall be submitted NLT 02:00 PM Eastern Standard Time on August 17, 2006. All correspondence shall reference Request for Quotation #62764 in the subject line. All submissions shall be via electronic mail to: Adam W. Lowery Senior Contract Specialist adam.lowery@mms.gov (703) 787-1541 (phone) (703) 787-1106 (fax) NOTE: Due to e-mail server and pipeline limitations, please limit the size of each email with attachments to 3MB. It is the offerors responsibility to read the RFQ and all related documents carefully and completely, to ensure/verify the Government receives its submission on or before the date/time specified and to monitor the GSA eBuy website for any updates to the RFQ on a regular basis. 6. QUESTIONS: If you have questions regarding this requirement, please submit your inquiries via email to the Contract Specialist (Section 5) no later than 2:00 pm Eastern Time, Tuesday, August 8, 2006. Questions with the Government's responses will be consolidated and a copy provided to all prospective contractors via FEDBIZOPPS. All e-mail inquiries shall have "Question - RFQ # 62764" included in the subject line. Questions submitted by a method other than electronic mail shall not be accepted and will not be answered. 7. ANTICIPATED CONTRACT TYPE: A labor hours contract is anticipated. The Government will, however, consider other contract types that fulfill the requirements of the SOW. 8. SUBMISSION REQUIREMENTS: All vendors wishing to reply to this request shall respond in the following format. The submission shall be arranged in four (4) separate sections: (I) General; (II) Technical Submission; (III) Past Performance; and (IV) Price. The Technical Submission should contain sections I, II and III. The Price Quote should contain Section IV (price information only). Do not include pricing information in the technical submission. Part I: General This section shall include a cover sheet. This cover sheet shall only include the information listed below in letters a-o: a. Name of Vendor b. Address c. City, State, Zip d. CAGE Code e. Data Universal Numbering System (DUNS) Number f. Taxpayer Identification Number (TIN) g. Point of Contact h. Telephone Number i. Facsimile Number j. Electronic Mail Address k. Quotation Number l. Date of Quotation m. Prompt Payment Terms n. Representations and Certifications (or acknowledgement of registration at https://orca.bpn.gov) Part I shall also include evidence of current CCR database registration (http://www.ccr.gov). Part II: Technical Submission Offerors shall provide a technical submission that includes the following three (3) areas: A. Management Approach and Technical Capabilities B. Personnel Qualifications, and C. Organizational Experience 1) Discussion of the background, objectives, and work requirements of the SOW as analyzed by the Offeror; 2) Discussion of proposed methods and techniques for completing each task; 3) Discussion which supports how each task will be evaluated for full performance and acceptability of work from the offerors viewpoint; 4) Discussion of any anticipated major difficulties and problem areas, along with potential recommended approaches for their resolution; 5) Discussion of major logistical considerations; and 6) A Project Management Plan that clearly describes project responsibilities and personnel, any proposed subcontracting arrangements, communication and coordination, scheduling of all tasks and subtasks, meetings, and deliverables. All staff needed to conduct the work and produce any required training and deliverables must be identified. The Offeror must define its management and technical approach that satisfies the requirements defined in this document. Please include (1) a staffing plan, (2) resumes for key personnel and (3) a description of your current personnel resources for this, which addresses their capabilities and experience relating to the SOW and (4) A Quality Assurance Plan. At a minimum, this section of the quote must include: - Organizational Structure (Organization chart and resource headcount required to support the requirement) - Identification of roles and specify responsibilities for each role - Definition of the primary skill set required for each role - Description of resource planning processes and procedures to support the changing needs of the environment - Description and definition of management methods and processes for all types of support activities - Description of resource training, skills development and certification approach - Description of management and status reporting approaches 7) Proposed key personnel and a description of your current personnel resources to include: (a) Resumes with a description of the experience and capability for all key personnel proposed for your project team. Descriptions shall address such items as the individual's background, education, work experience, and accomplishments. Show the knowledge that key personnel have gained through completed and ongoing efforts that are similar in nature to this effort. (b) A description of the offerors current personnel resources for this activity, which addresses the offerors capabilities and experience relating to the attached SOW. Your response must demonstrate that both your organization and proposed key personnel can successfully complete this project. Offerors shall indicate, in this section only, if any assumptions have been made, conditions have been stipulated or exceptions have been taken with the statement of work as written. These assumptions, conditions and exceptions shall be clearly identified. Page Limitation: The technical submission is limited in length to thirty (30) pages, supporting material and resumes are included in this limitation. Pages in excess of 30 pages will not be evaluated. Paper size should be 8.5" x 11". A double-sided page will count as 2 pages. Part III: Past Performance Past performance offers information relevant to help the Government gauge the experience of the vendor in providing the required services. For these awards please list the following. a. Project title b. Description of the project c. Contract Number d. Contract amount e. Government Agency/Organization f. COTR's name, address, phone number, and email address g. Contracting Officer's name, address, phone number, and email address h. Contract and, if applicable, task order number i. Current status, e.g., completed and/or if in progress, start and estimated completion dates j. Dollar value and type of contract k. Name of company being referenced l. SOW paragraphs that the reference applies to m. Key personnel (please highlight those individuals who worked on the relevant project(s) and are also being proposed for this effort). n. A brief narrative of why you deem the reference to be relevant to this effort. The Government may also consider information obtained through other sources. Past performance information will be utilized to determine the quality of the contractor's past performance as it relates to the probability of success of the required effort. Please ensure that the telephone numbers listed are correct and active for all points of contact listed prior to submission. Part IV: Price Quote Your price quote shall be a separate volume from your technical quote (reference section 8). As a result of this acquisition, the Government anticipates awarding a Labor Hour task order under GSA Schedule. Your price quotation shall be based on your current GSA Schedule contract labor rates. The Government anticipates a competitive response from industry in response to this RFQ, and offerors are encouraged to discount their listed GSA Schedule contract labor rates. If a discount is provided each vendor shall show in this section the contract rate and the rate proposed as discounted. A separate price summary shall be provided for the base period and each option period. A cumulative summary price sheet shall be submitted, which shall be inclusive of the base period and all option periods. The Offeror must identify the labor category(s) to be utilized for this effort, a description of the skills and experience per category, and the hourly rate(s) proposed, and any other proposed associated costs, for calculating the proposed cost for this effort. Subcontractor rate information shall also be included, if applicable. The vendor shall also provide a listing of all other direct costs and travel detail. 9. BASIS FOR AWARD: The Government's objective is to obtain the highest technical quality considered necessary to achieve the project objectives, with a realistic and reasonable price. Technical evaluation factors are more important than price; however, between quotes that are evaluated as technically equal in quality, price will become a major consideration in selecting the successful Offeror. The Government reserves the right to make an award to other than the low priced quoter if the superior technical submission, or the submission indicating a reduced performance risk, warrants paying a premium. Award will be made on a "Best Value" basis. 10. EVALUATION FACTORS: There are a total of five (5) evaluation factors. There are three (3) technical factors: A. Management Approach and Technical Capabilities, B. Personnel Qualifications, and C. Organizational Experience, one (1) past performance factor and one (1) price factor. The three technical factors are of equal importance. The technical factors are more important than past performance and price. The past performance factor is more important than price. As such, the technical factors and past performance factor in combination are more important than price. Selection of the firm to perform this task order will be based on the Government's assessment of the best overall value. Technical proposals will be given adjective ratings. Quotes will be reviewed and evaluated in accordance with the evaluation criteria identified below: 10.1 TECHNICAL QUOTE (Part II) A. Management Approach and Technical Capabilities 1. Understanding of the work, including creativity and thoroughness shown in understanding the objectives of the SOW and specific tasks, and planned execution of the project. 2. Evidence of specific methods and techniques for completing each discrete task, to include such items as quality assurance, and customer-service, as detailed in the Quality Assurance Plan. 3. Ability to address anticipated potential problem areas, and creativity and feasibility of solutions to problems and future integration of new processes and technology enhancements. 4. Degree to which the offerors quote demonstrates an understanding of logistics, schedule, and any other miscellaneous issues in which the Government should be aware. 5. Quality and effectiveness of the allocation of personnel and resources. B. Personnel Qualifications 1. The currency, quality and depth of experience of individual personnel in working on similar projects. Similar projects must convey similarity in topic, dollar value, workload, duration, and complexity. 2. Quality and depth of education and experience on other projects which may not be similar enough to include in response to B.1. (Immediately above) but may be relevant. 3. The currency, quality and depth of how the Project Manager will supervise and coordinate the workforce. 4. Appropriate mix and balance of education and training of team members. C. Organizational Experience 1. Evidence that the organization has current capabilities to assure performance of this requirement. Evidence of supporting subcontractors, consultants and business partners will be considered. 2. The quality of cooperation (with each other) of key individuals within your organization, and quality of cooperation, and performance, between your organization and its clients. 10.2 PAST PERFORMANCE (Part III) 1. The organizations history of successful completion of projects; history of producing high quality reports and other deliverables; history of staying on schedule and within budget. 2. The organizations specific past performance on prior similar efforts specified within the SOW. 11. CONTRACT CLAUSES: The resulting contract will include the following FAR clauses: FAR CLAUSES INCORPORATED BY REFERENCE: 52.212-1, Instructions to Offerors -- Commercial Items (Jan 2006) 52.212-2, Evaluation -- Commercial Items (Jan 1999) 1. Responsiveness 2. Technical Capability 3. Past Performance 4. Pricing *Numbered items constitute the evaluation criteria, from most important (1.) to least important (4.) 52.212-3, Offeror Representations and Certifications -- Commercial Items (Mar 2005) " Please complete and return with offer unless registered at www.orca.bpn.gov 52.212-4, Contract Terms and Conditions -- Commercial Items (Sep 2005) 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (Jan 2006) " The following numbered items in 52.212-5 apply: 5, 9, 14-21, 26, and 31. 52.232-18, Availability of Funds (Apr 1984) 52.244-2, Subcontracts (Aug 1998) FAR CLAUSES INCORPORATED BY FULL TEXT: 52.217-8 -- Option to Extend Services (Nov 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days. (End of Clause) 52.252-2 -- CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: http://www.arnet.gov. DIAR (Department of the Interior) CLAUSES INCORPORATED BY REFERENCE: 1452.204-70, Release of Claims - DOI (July 1996) GovPay Electronic Invoicing Requirements All payment requests must be submitted electronically through GovPay. "Payment request" means any request for contract financing payment or invoice payment by a contractor. To constitute a proper invoice, the GovPay payment request must conform to the requirements identified in FAR 32.905(b), "Payment Documentation and Process" and FAR 52.232-25, "Prompt Payment (OCT 2003)". To ensure the timely processing of invoices GovPay uses an automated "workflow" process to route invoices for review, approvals and payment; as required by the "Prompt Payment Act". Detailed GovPay information for use of GovPay may be obtained on the Internet at www.govpay.gov. This web site includes user manuals, training resources, instructions for registration and contact information for the GovPay help desk for additional support. All users can access reports on the status of their invoices. Supporting documentation shall be attached to the GovPay invoice in the form of "flat files" in American Standard Code for Information Interchange (ASCII) and an Adobe PDF file. There is a 4 MB limitation on file size for these attachments, per header or line item. Facsimile, e-mail, and scanned documents are NOT acceptable electronic forms for payment requests. GovPay uses the contractor information in the Central Contractor Registration (CCR) database as one of the components for validating contractor registration. It is the responsibility of the contractor to submit accurate and current CCR information. Failure to register and maintain CCR information, or if it has expired, been suspended, been deleted, or could not be found, will result in rejection of your invoice. An invoice submitted during the period for which information in the CCR could not be verified must be resubmitted for payment after successfully registering or updating registration in CCR. Contractors are encouraged to review their CCR information to ensure the most current information is available for GovPay. The CCR assistance Center is available to provide assistance and answer questions. They can be reached at 1-888-227-2423 or on the web at http://www.ccr.gov. [End of clause] Sincerely, ////////SIGNED//////////// SHARON E. HALLINAN Contracting Officer Attachments: 1. Statement of Work
 

Web Link

Please click here to view more details.
(http://ideasec.nbc.gov/j2ee/announcementdetail.jsp?serverId=MM143501&objId=327713)
 

Place of Performance

Address: Various locations

Zip Code: 20170

Country: USA
 

Record

SN01102361-W 20060802/060731221934 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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