SOLICITATION NOTICE
S -- FCI Ray Brook Sewer Utility Services
- Notice Date
- 8/16/2006
- Notice Type
- Solicitation Notice
- NAICS
- 221320
— Sewage Treatment Facilities
- Contracting Office
- Department of Justice, Bureau of Prisons, FBOP - Field Acquisition Office, U. S. Armed Forces Reserve Complex 346 Marine Forces Drive, Grand Prairie, TX, 75051
- ZIP Code
- 75051
- Solicitation Number
- RFP-RBK-0019
- Response Due
- 9/22/2006
- Archive Date
- 12/7/2006
- Description
- This is a combined synopsis/solicitation for sewage services in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items as supplemented with additional information included in this announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. RFP-RBK-0019 is issued as a request for proposal. The solicitation document and incorporated provisions are those in effect through Federal Acquisition Circular 2005-12. The North American Industrial Classification System Code is 221320 - Sewage Treatment Facilities. The small business standard is $6.5 Million. The Government intends to make a single award of a firm fixed price contract. Award will be made to the responsible offeror who submits the most advantageous offer to the Government based on price. SEWAGE TREATMENT SERVICES: GENERAL REQUIREMENTS: The Federal Bureau of Prisons, Field Acquisition Office, Grand Prairie, Texas intends to award a contract for the provision of sewage treatment services. Services will be rendered on-site at a federal prison. General information regarding the Bureau of Prisons (BOP) and its facilities is located at www.bop.gov. REQUIRED SERVICES/STATEMENT OF WORK: 1. Required Services: (a) The contractor shall provide sewage treatment services to the Bureau of Prisons - Federal Correctional Institution (FCI), located in Ray Brook, New York. (b) The estimated annual sewage volume, based on quarterly readings of a water meter is 113,653,974 gallons. This annual volume is an estimate and is merely information and is in no way to be construed as a guarantee. (c) The contractor shall operate and maintain facilities necessary for the proper collection, treatment and disposal of all sewage and waste originating from FCI, in compliance with all applicable laws, rules, permits, and regulations promulgated by any and all government authorities having jurisdiction. 2. Point of Delivery: The contractor shall provide the aforementioned sewage services by collecting, treating and disposing of all sewage and waste water originating from FCI. 3. Billing Schedule: (a) Quarterly sewage service charges billed to FCI under this contract shall be computed based upon quarterly readings of the water meter for FCI's usage. Calculations shall be based on total sewage plus actual water usage for FCI, or until a sewage meter is installed by FCI to measure the exact quantity of sewage originating from FCI. (b) The contractor hereby represents and warrants to the Government that the cost of service to FCI under the rate schedule is not in excess of the service cost under any other rate schedule now available to present and prospective customers of the same class under like conditions of use and service, and agrees that during the life of this contract the Government shall continue to have available to it the lowest cost applicable rate schedule for customers of the same class under like conditions of use and service. 4. Invoice procedures: Invoice for sewage services shall be submitted to FCI on a quarterly basis. 5. Capital Costs: All costs related to any further design, construction and/or improvements of the FCI sewage line to the contractors sewage system, including the pumping station, and the service and maintenance of that line and pumping station, shall be negotiated by all parties to ensure equitable responsibility. 6. Maintenance: (a) FCI agrees to operate and to pay all maintenance costs of its sewage line while it is in operation, and to give at least 6 months notice to the contractor in the event FCI elects to terminate use of the sewage line operation. Upon a decision to terminate use of the sewage line, FCI agrees to provide for and pay all costs and expenses directly associated with the termination of the sewage line operation. (b) The contractor agrees to operate, provide all maintenance and maintain the sewage treatment plant in such a manner as to provide for the adequate treatment of sewage emitted from the FCI sewage line, subject, however, to certain terms and conditions hereinafter stated. 7. Annual Treatment Charges: The contractor reserves the right to reasonably increase FCI's annual sewage treatment fee commensurate with any reasonable increase in the base rate charged by the contractor to residents residing within the limits of the service territory. 8. Sewage Treatment: (a) The contractor agrees to permit the continuance of the tie-in connection of the FCI sewer line to the contractor sewer system. (b) The Contractor agrees to accept and treat the sewage emitted from the FCI sewage line. 9. Limits on Responsibility of the Contractor: (a) The contractor shall incur no liability either to FCI, or to any other person or entity, for or on account of any event caused in whole or in part by the following; (1) Act of God, war, insurrection, riot, strike, or labor slowdown or job action; (2) any decree, edict, regulation or order issued by any agency, (State or Federal), court, bureau, board or legislative body having jurisdiction and which affects the operation of the sewage disposal plant or any of its lines, systems or other equipment; and (3) any other condition, cause or event not within the control of the contractor. (b) The contractor shall take reasonable care and prudence in the operation and maintenance of the plant but shall incur no liability either to FCI or to any person or entity by reason of any breakdown or failure occurring at any time or times in any part of the system resulting in a loss of service. 10. Special Provisions Respecting Sewage Line and Pumping Station: (a) Chlorination: The sewage line and pumps shall continue to be operated and maintained by FCI so as to permit chlorination or other methods of disinfection and odor control. Any such methods must be approved by the contractor. (b) Shut-off Valves: FCI shall maintain two (2) shut-off valves, one immediately after the pumps at FCI and the other just prior to the connection with main. 11. Special Responsibilities of FCI: (a) FCI shall not permit any industrial waste, industrial sewage, or any other type of material which is or might be harmful to the contractor disposal system, to be introduced into the lines or any part of the system under its control. FCI shall abide by all provisions of the local Sewer Code. (b) FCI shall exercise all necessary precautions to see to it that the sewage in its part of the lines shall not become septic, including the making of regular and systematic checks to determine if such septic condition develops. If such condition does develop, FCI shall forthwith take all necessary measures and procedures to remove the septic material and sanitize the lines by chlorination or other acceptable methods. (c) FCI shall notify the contractor of any other situation or condition which might in any way imperil or endanger the sewer system, treatment plant or contractor personnel, occurring on their portion of the system, and immediately take whatever steps may be necessary or proper to correct the problem. 12. Right of Inspection: (a) The contractor shall have the right to inspect any part of the sewage disposal system of FCI. Requests for inspection to be made 48 hours prior to inspection in order to allow time for completion of security clearance procedures, and to ensure the availability of a Facilities staff member familiar with the sewage system. 13. Specifications, Maps and Diagrams: Upon request, the contractor may view any drawings or maps of the FCI sewage system. Copies of maps or drawings will not be permitted to leave the institution due to security measures. FCI shall make all reasonable efforts to provide all requested documents. 14. Conservation Measures: If at any time, in the opinion of the contractor, the sewer system or any portion thereof, is or is likely to become overburdened, the contractor may request all consumers to exercise such reasonable conservation measures as will alleviate or cure the problem. FCI agrees when such request is made it will take such steps to curtail its usage as may reasonably be undertaken and thereby contribute to the solution of the problem. This effort shall be made taking into consideration the FCI must maintain a secure and safe facility at all times. Place of Performance - Contract services will be provided to the Federal Correctional Institution (FCI) Ray Brook, 128 Old Ray Brook Road, PO Box 300, Ray Brook, NY 12977-0300. Performance Schedule - The contractor shall perform all services as described in the Statement of Work, 24 hours a day, seven days a week, and as required to meet all requirements. Period of Performance - This contract shall be for a period of 10 years from the effective date of award. Payment Terms - It is the preference of the FCI to be billed on a quarterly basis. Invoices should be submitted in accordance with FAR 52.212-4(g) and payment will be rendered in accordance with the Prompt Payment Act (31 U.S.C. 3903). The contractor may offer discount payment terms for prompt payments. Contract Pricing - Contract pricing shall include all charges to the Government for performing the services required by this solicitation/contract (e.g., bonding, overhead, profit, supervision, minimum wages, etc.). The Government reserves the right to award without discussion. Therefore, the initial offer should contain the offer's best terms from a cost or price standpoint. Pricing Methodology - The quantity of services to be provided by the Contractor is estimated in the Required Services/Statement of Work section of this solicitation. All proposals are to include the current rate schedule/tariff in effect at the time of submission. The Contractor shall identify below and attach the current rate schedule/tariff to it's response. Rate Schedule/Tariff:____________________________ Price:___________________________________________ CONTRACT CLAUSES: 52.252-2 -- Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-11. Upon request, the Contracting Officer will make their full text available. Also, the full text of a FAR clause may be accessed electronically at this address: www.acquisition.gov. Full text copies of Justice Acquisition Regulation (JAR) clauses or BOP clauses may be requested in writing from the Contracting Officer. 52.202-1 Definitions (JUL 2004) 52.203-3, Gratuities (APR 1984) 52.203-12, Limitation on Payments to Influence Certain Federal Transactions (Sept 2005) 52.204-4, Printed or Copied Double-Sided on Recycled Paper (AUG 2000) 52.212-4, Contract terms and Conditions - Commercial Items (SEPT 2005) 52.222-39, Notification of Employee Rights Concerning Payment of Union Dues or Fees (DEC 2004) 52.232-18, Availability of Funds (APR 1984) 52.233-1, Disputes (JULY 2002) 52.241-2, Order of Precedence - Utilities (FEB 1995) 52.241-4, Change in Class of Service (FEB 1995) 52.241-5, Contractors Facilities (FEB 1995) 52.253-1, Computer Generated Forms (JAN 1991) JAR 2852.233-70 Unsafe Conditions Due To The Presence Of Hazardous Material(JUN 1996) Department Of Justice (DOJ) Residency Requirement - Bureau Of Prisons Clause (JUN 2004) Protests as defined in Section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the General Accounting Office (GAO) shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from: Darlene Ely, Procurement Executive Federal Bureau of Prisons 320 First Street, NW, Room 5002 Washington, DC 20534 (b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO. Repeal or Revocation of Contract Clauses: If, during the term of this contract, any of the above clauses are repealed, revoked, or dissolved by the Government, then such clauses shall no longer be part of this contract as of the date of such repeal, revocation or dissolution. The elimination of these clauses by reason of such repeal, revocation, or dissolution shall not affect the continuing validity and effectiveness of the remainder of the contract or other clauses referenced above. Clauses may be viewed or downloaded by accessing the website at: http://www.acquisition.gov. All responsible sources may submit an offer which will be considered for award. NO SOLICITATION DOCUMENT WILL BE ISSUED. The following clauses will be incorporated into a resultant contract in full text with applicable fill-in information as noted: 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items (AUG 2006); (b) 1, 3, 7, 14, 16, 17, 18, 19, 20, 26 and 31 are applicable. 52.232-19 Availability of Funds for the Next Fiscal Year (APR 1984) - beyond September 30th of the Base year or any option year exercised; beyond September 30th of the Base year or any option year exercised. 52.241-3 Scope and Duration of Contract (Feb 1995): (a) 10 years. 52.241-6 Service Provisions (FEB 1995); (a) 1 percent. (2) 30; (b) 3; (2) 1 percent; (3) 1 percent; (d) 24 hours. 52.241-7 Change in Rates or Terms and Conditions of Service for Regulated Services (Feb 1995); (a) 30 days. OTHER CONTRACT TERMS AND CONDITIONS: Type of Contract: A resultant contract will be a firm-fixed price. It is anticipated that contract award resulting from this solicitation will be made approximately October 1, 2006. SOLICITATION PROVISIONS: 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) This solicitation incorporates one or more provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a FAR clause may be accessed electronically at this address: www.acquisition.gov. 52.212-1 Instructions to Offerors ? Commercial Items (JAN 2006) (delete c, e, h, i) 52.212-3 Offeror Representations and Certifications ? Commercial Items (JUN 2006) 52.233-2 Service of Protest (AUG 1996) (a) Procurement Executive, BOP, 320 First Street, N.W., Room 5006, Washington, D.C. 20534 Protests Filed Directly with the Department of Justice (JAR 2852.233-70) Faith-Based and Community- Based Organizations (AUG 2005) - can submit offers/bids/quotations equally with other organizations for contracts for which they are eligible. Offerors are advised that the Contracting Officer will verify registration in the Central Contractor's Registration database (www.ccr.gov ) prior to award of any contract, by entering the potential awardee's DUNS number into the CCR database. Failure to complete the registration may result in elimination from consideration for award. Offerors are further advised to mark each individual item within their proposal considered privileged or confidential under the Freedom of Information Act with notification that the data is considered confidential and privileged and not subject to mandatory disclosure under the FOIA. SUBMISSION OF PROPOSALS: On letterhead or business stationary, the following information is required: (1) Contractor's DUNS Number (2) Completed Schedule with Pricing (3) Copy of current Rate Schedule/Tariff (4) Offerors Representations and Certifications (FAR 52.212-3) The above information must be received at the Federal Bureau of Prisons, Field Acquisition Office, Armed Forces Reserve Center, 346 Marine Forces Drive, Grand Prairie, TX 75051 on or before 12:00 P.M. CST, September 22, 2006. Offers may be faxed to 972-352-4545 or e-mailed to d1dempsey@bop.gov. Please call 972-352-4541 to verify receipt of offer. Original Point of Contact: Dennis Dempsey. Contract Specialist Phone: (972) 352-4541 Fax: (972) 352-4545 E-mail: d1dempsey@bop.gov
- Place of Performance
- Address: Federal Correctional Institution (FCI) Ray Brook, 128 Old Ray Brook Road, PO Box 300, Ray Brook, NY
- Zip Code: 12977-0300
- Country: UNITED STATES
- Zip Code: 12977-0300
- Record
- SN01116542-W 20060818/060816220628 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
| FSG Index | This Issue's Index | Today's FBO Daily Index Page |