Loren Data's SAM Daily™

FBO DAILY ISSUE OF AUGUST 31, 2006 FBO #1739
SOLICITATION NOTICE

70 -- HP EQUIPMENT (GSA SCHEDULE ONLY)

Notice Date

8/29/2006
 

Notice Type

Solicitation Notice
 

Contracting Office

1701 N Ft Myer Dr, Arlington, VA 22219
 

ZIP Code

22219
 

Solicitation Number

1019-631537A
 

Response Due

9/5/2006
 

Archive Date

9/25/2006
 

Small Business Set-Aside

N/A
 

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, in conjunction with FAR 13.5, and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The solicitation number is 1019-631537A and is issued as a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 05-08. The associated North American Industrial Classification System (NAICS) code for this procurement is 334111 with a small business size standard of 1,000 employees. This requirement is unrestricted and only interested offerors may submit a quote. The solicitation pricing on www.FedBid.com will start on the date this solicitation is posted and will end on Tuesday, September 5, 2006 at 16:30:00 Eastern Time or as otherwise displayed at www.FedBid.com. FOB Destination shall be Springfield, VA 22153 The Department of State requires the following items, EXACT MATCH ONLY, to the following: LI 001, AIT-3 Data Cartridge (100/200GB); Part Numbe QG-M1C100, 1572, EA; LI 002, AIT-3 Tape Drive for HP Servers (100/200 GB); Part Numbe CY-8103-00/HP, 170, EA; LI 003, HP TFT7600 Integrated Monitor, Trackball, Keyboard for HP Server; HP Part Number AG052A, 84, EA; LI 004, HP 1x8 Port KVM Console Switch; HP Part Number 336044-B21, 67, EA; LI 005, HP KVM Switch Interface Adapter (8-pack); Part Number 262587-B21, 64, EA; LI 006, HP KVM Switch 6-foot Cat5 Cable (8-pack); Part Nuber 263474-B22, 64, EA; LI 007, HP DL360G4p Server (72GB) to include the following, CONFIGURED PRIOR TO SHIPMENT: (1 each) - 382147-405 HP DL360G4p 2M SCSI RED MOD-FX US Chassis (1 each) - 376242-L21 HP X3.6/800-2M DL360 G4P FIO KIT (1 each) - 376242-B21 HP X3.6/800-2MB DL360 G4p Kit (1 each) - 343056-B21 HP 2GB REG PC2-3200 2x1GB Memory (2 each) - 286778-B22 HP 72GB 15K U320 Pluggable Hard Drive ( (1 each) - 331903-B21 HP Slim 24X Carbon Combo Drive (DVD/CDRW) (1 each) - 346914-B21 HP SA6i Battery Backed Cache Enabler 128MB (1 each) - 354587-001 HP DL360G4 AC US Redundant Power Supply, 47, EA; LI 008, HP DL380G4 Server (72GB) to include the following, CONFIGURED PRIOR TO SHIPMENT: (1 each) - 371293-405 HP ProLiant DL380 G4 US Model X Chassis (1 each) - 378751-L22 HP X3.6/800-2M 370/380 G4 FIO KIT (1 each) - 378751-B21 Intel X3.6GHz 2MB 370/380 G4 Processor (1 each) - 343056-B21 HP 2GB REG PC2-3200 2x1GB Memory (5 each) - 286778-B22 HP 72GB 15K U320 Pluggable Hard Drive (1 each) - 331903-B21 HP Slim 24X Carbon Combo Drive (DVD/CDRW) (1 each) ? 346914-B21 HP SA6i Battery Backed Cache Enabler 128MB (1 each) - 364471-B21 Duplex SCSI Configuration Kit (1 each) - 374654-B21 64-Bit/133-MHz Single Channel Ultra320 SCSI HBA G2 (1 each) - 355892-001 HP DL380 G4 US NEMA Hot Plug RPS (1 each) - 293048-B21 HP DL380 G4 Redundant Fan Option Kit, 170, EA; LI 009, eScore Vendor Configuration Worksheets for TFT7600 Integrated Monitor, Trackball, Keyboard / eScore Vendor Configuration Worksheets for KVM Console Switch / eScore Vendor Configuration Worksheet for HP DL360G4p Server (72GB) / eScore Vendor Configuration Worksheet for HP DL380G4p Server (72GB), 1, LOT; For this solicitation, Department of State intends to conduct an online competitive reverse auction to be facilitated by the third-party reverse auction provider, FedBid, Inc. FedBid has developed an online, anonymous, browser based application to conduct the reverse auction. An Offeror may submit a series of pricing quotes, which descend in price during the specified period of time for the aforementioned reverse auction. Department of State is taking this action in a an effort to improve vendor access and awareness of requests while expediting its ability to gather multiple, completed, real-time offers. All responsible Offerors that respond to this solicitation MUST submit the pricing portion of their offer using the online exchange located at www.FedBid.com. There is no cost to register, review procurement data or make an offer on www.FedBid.com. Offerors that are not currently registered to use www.FedBid.com should proceed to www.FedBid.com to complete their free registration. Offerors that require special considerations or assistance may contact the FedBid Helpdesk at 877-9FEDBID (877-933-3243) or via email at clientservices@fedbid.com. Offerors may not artificially manipulate the price of a transaction on www.FedBid.com by any means. It is unacceptable to place bad faith offers, to use decoys in the www.FedBid.com process or to collude with the intent or effect of hampering the competitive www.FedBid.com process. Should offerors require additional clarification, contact Gerome Jordan at jordanga@state.gov or FedBid.com at 877-9FEDBID (877-933-3243) or clientservices@fedbid.com. In addition to providing pricing at www.FedBid.com for this solicitation, each Offeror must provide any required, NON-PRICING responses (e.g. technical proposal, representations and certifications, etc.) so that they are received no later than the closing date and time for this solicitation. Contact ClientServices@FedBid.com or call 1-877-9FEDBID to address any questions of comments Agencies may require registration with the Central Contractor Registry (CCR) prior to receipt of order. Information can be found at www.ccr.gov ALL BOXES AND CONTAINERS MUST BE CLEARLY MARKED WITH THE REQUISITION REFERENCE NUMBER FOUND IN BLOCK 4, OF 347 ORDER FOR SUPPLIERS AND SERVICSE. SHIPPING DOCUMENTS WILL CELARLY LIST EACH ITEM AND THE QUANTITY SHIPPED AS CONTAINED WITHIN BOXES OR CONTAINERS. IF SINGLE LINE ITEMS HAVE BEEN ASSEMBLED INTO MAJOR COMPONENT, SHIPPING DOCUMENTS MUST ACCOUNT FOR THE INDIVIDUAL ITEMS SHIPPED WITHIN THE MAJOR COMPONENT. BIDS MUST BE VALID FOR 90 DAYS AFTER COMPETITION CLOSE. The Office of Acquisition Management (A/LM/AQM), Department of State (DoS), is processing this acquisition at the request of the Bureau of Information Resource Management, Program Management and Analysis Program (IRM/OPS/PMA). This Justification and Approval (J&A) on a brand name basis is for the use of the AIT-3 Internal Tape Drive for Hewlett Packard Servers. The use of a Cybernetics Tape Drive is essential to the Government?s requirements for server compatibility thereby precluding consideration of the products of another company. The GITM Program recommends a brand name procurement of the Cybernetics Tape Drive for Hewlett Packard Servers (Part Number CY-8103-00/HP). Tape media is the primary backup media of use for the Department of State per FAM guidelines for system backup. Department have standardized on AIT tape format for several years. The Cybernetics AIT tape drives have been identified as the only internal tape drive that will work with servers in the field. Use of third party equipment that is not compatible with servers will create equipment installation and configuration conflicts as well as increase the cost of providing tape backup solutions on Department?s classified and unclassified network. To ensure compatibility with existing servers in the field the Internal AIT-3 Tape Drive must be a Cybernetics unit and provided by a Cybernetics reseller. IRM/OPS/PMA has identified the Cybernetics (Part Number CY-8103-00/HP). as a key component of the Department?s backup system. Servers in the field have a single 1.6? hot plug tape drive bay and to ensure compatibility with existing servers, the Internal AIT-3 Tape Drive must be a Cybernetics unit and provided by a Cybernetics reseller. As this is a brand name only justification, no one contractor?s unique qualifications are cited as the basis for this justification. Rather, the products identified by brand name herein have been determined to be the only items that meet the Department?s requirements as a key component of the Department?s backup system. The Office of Acquisition Management (A/LM/AQM), Department of State (DoS), is processing this acquisition at the request of the Bureau of Information Resource Management, Program Management and Analysis Program (IRM/OPS/PMA). This Justification and Approval (J&A) on a brand name basis is for the use of the Hewlett Packard servers as domain controller and member servers on Department of State?s unclassified and classified network. The use of Hewlett Packard are essential to the Government?s requirements, for critical server compatibility and network security, thereby precluding consideration of the products of another company at this time. The Hewlett Packard DL360 G4p Server (configured to GITM specifications, and Hewlett Packard DL380 G4 (configured to GITM specifications,) Member Server have been identified as a key component of the Department?s core server infrastructure. IRM ITCCB approved the use of Hewlett Packard Servers for unclassified and classified network. Servers were tested by the Department for hardware and software compatibility along with integrated management functions with existing equipment. Use of third party equipment which has not been tested by the Department for compatibility with existing hardware and software at this time will cause unacceptable delays to the Program in support of the unclassified and classified IT refresh. To ensure compatibility with existing hardware and software in the field, the domain controller and member servers must be HP DL360 G4p and DL380 G4 servers and provided by a Hewlett Packard reseller. IRM/OPS/PMA has identified the Hewlett Packard DL360 G4p Server (configured to GITM specifications) and Hewlett Packard DL380 G4 (configured to GITM specifications) member servers as a key component of the Department?s core server infrastructure. HP servers are tested for compatibility with existing hardware and software by the Department to function as domain controllers in a critical support of Department?s Active Directory structure and as member servers supporting application, file sharing, and printing functions.As this is a brand name only justification, no one contractor?s unique qualifications are cited as the basis for this justification. Rather, the products identified by brand name herein have been determined to be the only items that meet the Department?s requirements as a key component of the Department?s networking system. The Hewlett Packard DL360 G4p and DL380 G4 servers have undergone testing, assessment, and evaluation for compatibility with existing hardware and software and is approved for use by the IRM ITCCB for unclassified and classified network. Pricing valid for 90 days Configuration must be deliverable through 2006 calendar year Vendor must deliver 1% shippable within 72 hours, upon request, at no additional cost to the government. DELIVERY Upon award vendors must arrange for delivery within ten (10) days of award quantity two (2) of the awarded configuration to the PMA Lab for QA and Image Test. 13 WEIGHT Weight is a consideration for all items due to government shipping related costs. 14 SHIPPING INSTRUCTIONS Shipping hours are 7:00 AM - 3:00 PM, Monday thru Wednesday Driver must call Dan Gardner (703-929-9674) or Devon Martin 571-438-4173 for Dock Appointment prior to delivery of shipment. Shipments without Dock appointments will be refused at the door. The Purchase Order number must be clearly written on each box. A packing slip must be included with every shipment. BOXED UNIT LABELING AND PALLET REQUIREMENTS: * P/N with barcode on container *S/N with barcode on container *When equipment is modified, a new P/N must be assigned and bar-coded on the container. *When equipment is modified, the original S/N and barcode should not be covered on the container. If a new S/N is assigned, it must be bar-coded on the container. *Pallets must be wood, with standard 3-stringer construction, with 4-way entry. *Pallet size should be 40" X 48" with 48" being the stringer length. A) Sellers must bid exact match to spec (make, model and spec) B)The products offered in this bid are brand new, not gray market and are in original packaging. C) Seller is providing these products via HP authorized channels for new equipment Federal sales. D) Full HP warranties will be provided and none of these products will have a negative impact on the warranties of associated system components. At the time equipment is delivered, vendors are required to complete the Vendor Deliverable Spreadsheet, E-Score Master. This spreadsheet will be used to populate the Departments E-Score Database. The spreadsheet must be received prior to delivery of equipment. Failure to deliver the spreadsheet prior to shipment will result in a rejection of equipment at the dock. Failure to deliver the spreadsheet will result in a monetary penalty. Submission of incomplete configuration data will result in a delay of payment for which the vendor is responsible. The E-Score Master may be obtained by calling Kalvin Paddyfote at (703-970-2132) or Dawn Cavallo at (703-970-2117). Invoice will NOT be paid until full reconciliation of E-Score and shipment has occurred. *The Vendor may not substitute any item listed on this order without prior written approval by the Contracting Officer. *No other individual is authorized, either verbally or in writing to change part numbers, manufacturers, quantities, delivery dates or any other specification of this award. *Items that do not conform to descriptions and part numbers found in Block 17 will be rejected at the time of delivery causing a return at the Vendors expense. *Items received must adhere to the configuration as submitted and approved by the PMA Lab. *Vendors must deliver to the configuration as tested and approved. *Items not in compliance will be returned to the Vendor at no additional cost to the Government and comments will be noted to Vendor Performance. *Random Quality Assurance will be conducted to ensure Vendor/Manufacturer conformance. *GITM will NOT allow use of third party components in configurations. *Random QA will be performed. *IF it is determined third party components were used, and warranties are compromised, Vendor will assume cost to replace said item at no additional cost to the government. *The infraction will also be recorded in the Vendor?s Performance file. *Manufacturer warranty for parts and labor on all components. *Vendor pickup & delivery at 8020 Grainger Ct., Springfield, VA 22153 for warranty returns provided at no additional cost, within 72 hours. *Repaired units must be received within 30 days. *120-Day Lead-time for retuning a defective item from post. *IF award is made to a value add reseller, the reseller will liaison with the manufacturer for any warranty repairs/concerns. *Vendor will provide a written escalation process upon award to include the following information: *Sales Contacts: both Field and inside *Sales Management Contacts *Customer Support Reps and their Management to include: *Customer Service Representative *Warranty Liaison Representative *Integration Representative Please provide name, phone, email and back-up person in each area of responsibility. GITM would also like the vendor to provide an estimated time of response and plan for escalation to the next level.
 

Web Link

www.fedbid.com (a-29891_03, n-3296)
(http://www.fedbid.com)
 

Place of Performance

Address: Springfield, VA 22153

Zip Code: 22153

Country: US
 

Record

SN01128419-W 20060831/060829220449 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

---

| FSG Index  |  This Issue's Index  |  Today's FBO Daily Index Page |