SOURCES SOUGHT
J -- Maintenance on Leica Equipment
- Notice Date
- 8/31/2006
- Notice Type
- Sources Sought
- NAICS
- 811219
— Other Electronic and Precision Equipment Repair and Maintenance
- Contracting Office
- Network Contracting Activity (2-90NCA);Department of Veterans Affairs;Western New York Healthcare System;3495 Bailey Ave.;Buffalo NY 14215
- ZIP Code
- 14215
- Solicitation Number
- VA-528-06-RQ-0089
- Response Due
- 9/7/2006
- Archive Date
- 10/7/2006
- Description
- The Stratton VA Medical Center in Albany, NY has a requirement for service maintenance on the listed instrument(s) and/or equipment, including all components, in good operating condition, the Contractor agrees to perform maintenance and/or repair services in accordance with the following specifications. a. Leica TCS SP2 Triple Channel Confocal Scanning Microscope, s/n 192328, VA EE # 125614. b. NEC model NSV11175TTKW Multi-Sync FE1250 PLUS 21" Display Monitor, s/n 105109480, VA EE # 125907. c. Leica CRT MIC Objective Controller, s/n 240663, VA EE #125908. d. Leica model 500277 DM IRE2 Power Supply, s/n 235369, VA EE #125909. e. Leica model 1577325230 DM IRE2 Power Transformer, VA EE #125910. f. Leica model 1577325230 DM IRE2 Power Transformer, VA EE #125911. g. NEC model NSV11175TTKW Multi-Sync FE1250 PLUS 21" Display Monitor, s/n 105109479, VA EE #125912. h. Leica model PROS300QSNG DM IRE2 PC, s/n 192328, VA EE #125913. i. Leica model TCS2 DM IRE2 Confocal Laser, s/n 192328, VA EE #125914. Maintenance/repair service will be for the period beginning October 1, 2006 through September 30, 2006, unless otherwise stated. Contractor shall furnish all labor, parts, tools, and equipment as applicable to perform: full service on identified equipment and associated software during normal working hours, unless otherwise specified. Normal working hours are 8:00 AM to 5:00 PM, Monday through Friday, except national holidays. All work shall be performed by competent personnel, experienced and qualified to work on the specific equipment listed on the schedule. Contractor shall provide certification as required by the Joint Commission on the Accreditation of Healthcare Organizations (JCAHO) that all personnel authorized to maintain the equipment specified by the contract are competent and able to perform all duties listed under the terms of the contract. All work performed shall be first class in accordance with good manufacturing practices. CONTRACTING OFFICER RESERVES THE RIGHT TO REQUEST PROOF OF APPROPRIATE TRAINING AND EXPERIENCE FROM VENDOR PERSONNEL FOR SERVICING THE EQUIPMENT ON THE SCHEDULE. It is the Contractors responsibility to provide all personnel, equipment, manuals, tools, and schematics to perform contracted services. Contractor's service representative shall contact Biomedical Engineering (518) 626-6232 prior to any service performed. Service tickets will be signed and filed in Biomedical Engineering (room A1109). Failure to provide signed service tickets will result in non-payment. Scheduled preventive maintenance will include, but not be limited to, electrical safety testing, lubrication, adjustment, calibration, testing and replacement of faulty parts and/or parts which are likely to fail at no additional charge. This includes performance of axial resolution measurements (using contractor supplied objectives) as well as laser power measurements to confirm optimal system performance. The contractor's PM procedures will be comparable to that required by the equipment manufacturer. These procedures shall be presented in writing to the COTR. At the conclusion of the preventive maintenance visit, the instrument(s) and/or equipment shall be returned to the operating condition stipulated by the manufacturer's factory specifications. Scheduled preventive maintenance service will be provided 1 time per year in accordance with the contract. Unless a particular month is specified in the contract, the Contractor shall notify the COTR within thirty (30) days of acceptance of the contract of the month during which the preventive maintenance inspections are to be performed. The contractor is responsible for scheduling all PM service visits prior to the end of the month in which they are due. Any deviations form this schedule must be approved in advance by the COTR. Contractor shall have access to unique and/or high mortality manufacturer's replacement parts (or equal thereto). The contractor shall furnish only new standard parts (manufactured by the maker of the equipment, or equal thereto). All parts shall be of current manufacture (or equal thereto) and shall have full versatility with presently installed equipment. Contractor shall repair, modify, or correct as necessary equipment deficiencies related to any and all hazard alerts from the manufacturer, FDA, or Veterans Administration, etc. at no additional cost. Contractor shall provide a toll-free eight (8) hour-per-day, five (5) day-per-week technical troubleshooting telephone support service for both hardware and software problems. Work not covered by this contract shall not be performed without first obtaining permission of the COTR and/or the Contracting Officer. Bills resulting from additional work performed without prior approval will not be honored. Contractor shall respond to all repair requests within the specified time frame. Response by the Contractor is defined as: Telephone troubleshooting/repair services within one (1) working hours of the initial contact; and/or An on-site visit by a qualified repairperson within eight (8) working hours of the initial contact; and/or Shipment of appropriate parts for installation by VA personnel or contractor representatives within twenty-four (24) hours of the initial contact. Contractor shall draw attention to, and specifically describe any additional benefits or options that are incorporated in their standard maintenance agreement that are not included in the above specifications. Examples may include remote diagnostic monitoring, discounted repair rates outside of normal working hours, extended "normal" working hours, discounted/no charge hardware and/or software upgrades, discounted additional hardware and/or software options, downtime protection guarantees, etc. Brief explanations illustrating why these options are beneficial or how they increase efficiency or productivity, or decrease downtime, should be included. Contractor shall comply with all applicable HIPAA regulations and requirements necessary to protect the privacy, integrity & reliability of protected health Information (PHI). This includes any exposures to PHI by support personnel or disclosure of any PHI to any other agents during the course of regular service and support activities, and to any PHI obtained during the course of complaint investigation or any other FDA mandated activity. Upon termination of this contract, the contractor shall continue to extend this protection to any PHI retained during this activity. Contractor shall provide any documentation required by law regarding the final disposal of any components and/or supplies, as defined by the EPA, the Resource Conservation & Recovery Act, and 6NYCRR, replaced during any service performed on the listed equipment. This documentation shall include, but not be limited to, manifests, detailed lists of disposed waste, etc. showing "cradle-to-grave" documentation of proper disposal. This is a sources sought announcement. There is no solicitation available at this time. If you are interested, and can prove your capabilities to perform the above requirements, please contact Scott Fiscus at 716-862-8907.
- Place of Performance
- Address: Albany VA Medical Center;113 Holland Avenue;Albany, NY
- Zip Code: 12208
- Country: US
- Zip Code: 12208
- Record
- SN01131265-W 20060902/060831220808 (fbodaily.com)
- Source
-
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