SOLICITATION NOTICE
J -- Cannon Microfilm Reader/Printer Maintenance and Repair Services
- Notice Date
- 8/31/2006
- Notice Type
- Solicitation Notice
- NAICS
- 811212
— Computer and Office Machine Repair and Maintenance
- Contracting Office
- National Archives and Records Administration, NAA, Acquisition Center, 8601 Adelphi Road, Room 3360, College Park, MD, 20740-6001
- ZIP Code
- 20740-6001
- Solicitation Number
- NAMA-06-Q-0047
- Response Due
- 9/11/2006
- Archive Date
- 9/26/2006
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial services in accordance with FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Request for Quotation number is NAMA-06-Q-0047 This Request for Quotation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-12 effective August 4, 2006. This acquisition is set aside 100% for small business. The NAICS code and the small business size standard are 811212 Computer and Office Machine Repair and Maintenance and $23 million, respectively. The Offerors must state in their quote their size standard for this procurement. All qualified responsible small business sources may submit a quote which will be considered by the agency. The period of performance is: October 9, 2006 through October 8, 2007 and four (4) one (1) year option periods. This will be a firm-fixed price contract. The purpose of this contract is to provide maintenance and repair services for Canon Reader/Printers at the National Archives and Records Administration (NARA), National Personnel Records Center, 9700 Page Ave, St. Louis, MO 63132-5100. During the base year, contract line items (CLIN) 0001 and 0002 are for the period of performance October 9, 2006 through October 8, 2007. Option periods may be exercised as provided for in FAR 52.217-9, Option to Extend the Term of the Contract (March 2000). Exercise of options is contingent upon availability of funds for the option period of performance (FAR 52.232-18, Availability of Funds) (Apr. 1984). The Offeror must price each CLIN as a monthly price and extended amount for maintenance of the entire CLIN quantity for the base and each option year. Provide Pricing for the following: CLIN 0001(Base Year): Maintenance, repair, and rebuilding of 48 Canon MS 400 microfiche reader/printers; Qty. 12 Months. CLIN 0002 (Base Year): Maintenance, repair, and rebuilding of 20 Canon NP 980 microfiche reader/ printers; Qty. 12 Months. CLIN 0003 (Option Year I): Maintenance, repair, and rebuilding of 48 Canon MS 400 microfiche reader/printers; Qty. 12 Months. CLIN 0004 (Option Year I): Maintenance, repair, and rebuilding of 20 Canon NP 980 microfiche reader/printers; Qty. 12 Months. CLIN 0005 (Option Year II): Maintenance, repair, and rebuilding of 48 Canon MS 400 microfiche reader/printers; Qty. 12 Months. CLIN 0006 (Option Year II): Maintenance, repair, and rebuilding of 20 Canon NP 980 microfiche reader/printers; Qty. 12 Months. CLIN 0007 (Option Year III): Maintenance, repair, rebuilding of 48 Canon MS 400 microfiche reader/printers; Qty. 12 Months. CLIN 0008 (Option Year III): Maintenance, repair, and rebuilding of 20 Canon NP 980 microfiche reader/printers; Qty. 12 Months. CLIN 0009 (Option Year IV): Maintenance, repair, and rebuilding of 48 Canon MS 400 microfiche reader/printers; Qty. 12 Months. CLIN 0010 (Option Year IV): Maintenance, repair, and rebuilding of 20 Canon NP 980 microfiche reader/printers; Qty. 12 Months. SCOPE: The Contractor must provide all labor, materials, equipment, parts (including light bulbs), test equipment, permits, fees, licenses, transportation, and tools for inspecting, reporting, servicing, and performing all preventive maintenance inspections and repairs necessary to maintain 68 Canon reader/printers to include 20 Canon NP 980 printers and 48 Canon MS 400 reader/printers, in a safe and reliable operating condition. REPAIR AND MAINTENANCE SERVICE HOURS: The reader/printers will be available for repair and/or maintenance on site from 8:45 AM ? 5:15 PM Monday through Friday, excluding Government holidays. In the event of a reader malfunction, the Contractor will be notified by the Contracting Officer?s Representative (COR) or his designated representative. The Contractor must respond via telephone to the COR or his designated representative within 2 hours after receipt of telephone notification. The Contractor must service the equipment during the next two (2) working days (Monday through Friday). PREVENTIVE MAINTENANCE: Preventive maintenance must be scheduled semi-annually, at least three (3) working days in advance, and performed in accordance with the reader/printer manufacturer?s specifications. Preventive maintenance must include at a minimum: (1) Perform operational checks and correct any deficiencies noted in accordance with manufacturer?s specifications; (2) Clean, lubricate, replace, and adjust mechanical parts in accordance with the manufacturer?s specifications; (3) Replace excessively worn or defective parts. Excessively worn parts are those parts that if not replaced immediately may fail prior to the next scheduled preventive maintenance cycle; (4) Visually inspect the exterior of all readers for damage and cleanliness and report any discrepancies to the COR or his designated representative; (5) Consult with the COR or his designated representative regarding reader performance. REPAIR AND REBUILD: The Contractor must maintain, at a minimum, a 95% (less reader preventive maintenance downtime) reader uptime or in-service rate. In order to determine the uptime or in-service rate, the COR, or his designated representative, on a daily basis, will randomly check all of the readers to verify their operability and then calculate whether the 95% uptime or in-service rate is being maintained. If the equipment uptime or in-service rate drops below 95% at any time, the Contractor must furnish functionally equivalent machines in good operating condition to maintain the 95% equipment uptime or in service rate while the defective machines are being repaired. REPLACEMENT PARTS: The Contractor must use only manufacturer?s new original or factory refurbished replacement parts in the performance of this contract. WARRANTY: The Contractor must perform all work within the strict terms and conditions of all existing commercial warranties on the equipment and must not perform work that would jeopardize said warranties. PERFORMANCE DOCUMENTATION: Upon work completion for each Contractor visit, the Contractor must submit a report to the COR or his designated representative. The report must include: (1) Contract Number; (2) Date; (3) Reader Number; (4) Name of service technician; (5) Maintenance performed; (6) Equipment downtime; and (7) Signature and date from the COR or his designated representative. PERFORMANCE MEASURES: NARA reserves the right, during working hours and without notice, to inspect the Contractor?s processes, procedures, deliverables, etc., during the performance of this work. PERSONNEL: The Contracting Officer/COR may request the Contractor to immediately prevent any employee(s) from performing work under this contract should it be determined that individuals performing services are disqualified for either suitability or security reasons, are found to be unfit to perform their duties, or pose an unacceptable risk to Government equipment. SECURITY: The Contractor must provide the NPRC a list of the names of all employees having access to the Page Ave. location and must provide the names of all employees who have a completed background/criminal check. This will be required for any additional personnel and replacement vacancies. While on duty, contract workers must wear identification badges provided by the National Personnel Records Center. CLAUSES AND PROVISIONS: The following clauses and provisions are incorporated and are to remain in full force in any resultant fixed price purchase order: FAR Clause 52.212-1, Instructions to Offerors-Commercial Items (Jan 2006); The quotations will be evaluated In accordance with the procedures outlined in FAR Subpart 13.106-2 and award will be made to the offeror that submits the lowest price technically acceptable offer; each offeror shall include a complete copy of the provisions at FAR Clause 52.212-3, Offeror Representations and Certifications-Commercial Items (Mar 2005), with the quotation. A copy of the provision can be found at hhtp://www.arnet.gov/far/; FAR 52.212-4, Contract Terms and Conditions-Commercial Items (Sep 2005); FAR52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items (Feb 2006). Paragraph (b) of this clause incorporates by reference the following FAR Clauses: 52.222-3 Convict Labor (Jun 2003), 52.219-6 Notice of Total Small Business Set-Aside (Jun 2003), 52.222-21 Prohibition of Segregated Facilities, 52.222-26 Equal Opportunity, 52.222-36 Affirmative Action for Workers with Disabilities, 52.225-1 By American Act-Supplies, 52.232-34 Payment by Electronic Funds Transfer-Other Than Central Contractor Registration, and 52.233-2 Service of Protest (Aug 1996) (1) Protests as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the General Accounting Office (GAO), shall be served on the Contracting Officer (address as follows) by obtaining written and dated acknowledgment of receipt from the: National Archives and Records Administration, NAA-Acquisition Services Division, 8601 Adelphi Road, Room 3340, College Park, MD 20740-6001, Attn: Jon McIver. The copy of any protest shall be received in the office designated above within one day of filing a protest with GAO. CONTRACTOR NOTE: Offerors are requested to transmit inquiries via both facsimile (301) 837-3227), Attn: Jon McIver and Email;( jon.mciver@nara.gov). Quotations may be submitted (one copy) via mailed, faxed (301) 837-3227, or Email ( jon.mciver@nara.gov ) to: Mr. Jon McIver, National Archives and Records Administration, Acquisition Services Division (NAA), Suite 3340, 8601 Adelphi Road, College Park MD 20740-6001, no later than September 11, 2006, by 3:30 PM EDT. Quotations must include the solicitation number, discount/payment terms, identification of any special commercial terms, and must be signed by an authorized company representative. It is critical that Offerors provide adequate detail to allow evaluation of their quotes (See FAR 52.212-1(b)). Offerors will be responsible for downloading their own copy of this combined synopsis/solicitation and amendments (if any).
- Place of Performance
- Address: National Archives and Records Administration (NARA) National Personnel Records Center, 9700 Page Ave, St. Louis, MO
- Zip Code: 63132-5100
- Country: UNITED STATES
- Zip Code: 63132-5100
- Record
- SN01131989-W 20060902/060831222318 (fbodaily.com)
- Source
-
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