SOLICITATION NOTICE
41 -- 4th Floor Direct Digital Controls (DDC) Conversion
- Notice Date
- 8/31/2006
- Notice Type
- Solicitation Notice
- NAICS
- 423730
— Warm Air Heating and Air-Conditioning Equipment and Supplies Merchant Wholesalers
- Contracting Office
- Railroad Retirement Board, Acquisition Management Division, OA, Procurement Section, 844 North Rush Street, 9th Floor NE, Chicago, IL, 60611-2092
- ZIP Code
- 60611-2092
- Solicitation Number
- RRB06Q032
- Response Due
- 9/15/2006
- Archive Date
- 12/30/2006
- Description
- This is a combined synopsis solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subject 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Proposals are being requested and a written solicitation will not be issued. This solicitation is issued as a Request-For Quotes (RFQ) RRB06Q032. I. A. Overview The U.S. Railroad Retirement Board (RRB) is an independent federal agency that administers a retirement and survivor benefit program for railroad employees and their families. B. Site Visit - Offerors should visit the building and become familiar with existing conditions. We strongly encourage offerors to make a thorough site investigation before submitting an offer. Access to the building may be obtained for inspection purposes by contacting the individual named below between the hours of 9:00 a.m. and 3:00 p.m., Monday through Friday, excluding Federal holidays. Contact: Scott Rush, the RRB?s Technical Project Manager for the procurement at 312/751-4566 or scott.rush@rrb.gov. C. Government Provided Resources - The Contractor shall identify with their proposal any resources, which they require the RRB to provide for the Contractor to complete the services required by this solicitation. The RRB currently anticipates providing the following resources in support of this project and procurement: Administrative access to existing building automated control system. II. PRICE SCHEDULE OF SERVICES A. Please furnish a complete price breakdown for each of the following: 1. Contractor work effort using GSA Contract Labor Categories per project plan to accomplish the work required in Section III - Statement of Work. Labor category, Hourly Rate, Estimated Planned Hours, and Extended Amount. 2. Subcontractors to complete work in project plan, Statement of Work in Section III. (Please mark as GSA or Open Market). Subcontractor, work description, firm-fixed-price 3. Materials, (hardware, software, wiring, servers. Etc.) needed to install Direct Digital Conversion DDC) Controls per Section III ? Statement 0f Work. Product description, quantity, unit, unit price and amount. B. CONTRACTOR INFORMATION FOR ORDER ADMINISTRATION: 1) Order address 2) Business Size 3) Federal Tax Id # 4) DUNS No. 5) Remit Address 6) GSA MAS Contract Number. Please Attach (or E-mail) a copy of contract Effective dates 7) Authorized representatives: Bus. Tech., Name, Phone #, Fax # and E-mail address. III. Statement of Work fifth (4th ) floor Direct Digital Controls (DDC) Conversion A. GENERAL This Contractor shall provide and install all controls necessary to properly operate the systems specified herein including all labor, materials and equipment required. 1.2 The installed system shall be complete in all respects, tested and ready for operation. The control system shall include the devices integrally mounted in, or furnished as a package together with such additional devices, transmitter sensors, relays, actuators, etc. with all necessary accessories as required. 1.4 The automatic control system will be an electronic, fully integrated open protocol LANWORKS digital control system. Fully capable of tying to the existing building management system computer station. 1.5 This contractor shall submit for approval, shop drawings of the complete system before starting work. All drawing shall contain flow diagrams, panel layouts, wiring and piping designations, list of materials and sequence of operation. 1.6 All wiring for the temperature control system will be provided by this contractor, including required 120VAC power for controls. All wiring shall conform to the National Electric Code as well as all applicable state and local codes. All wiring within the mechanical space shall be in conduit, including any wiring of sensors installed directly outside the mechanical space in the adjacent hallway. 2.0 CONTROL EQUIPMENT 2.1 HARDWARE Provide and install the following: Two (2) Circon UHC 300 controller and program for air handling unit (AHU) control and monitoring based upon a pre-approved sequence of operations as enclosed. Nine (9) new UHC 302 zone controllers with modulating hot deck operation. Control programming will be based upon a pre-approved sequence of operation as enclosed. Provide and install variable frequency drives (VFD) for both supply and return fan on the 4th floor. Submittals will be provided for pre-approval prior to start of the work. Drives shall be ABB 20HP each with LON interface card. (See attachment A) Provide air flow sensors capable of monitoring the nine new zones for air flow. Provide (9) new room temperature sensors with setpoint adjustment and override push button 2.2 SOFTWARE The system will have appropriate new software programming installed to view the system points in a graphical environment. All point displays will be dynamic. Graphic displays will be generated for each piece of mechanical equipment. Integrate all control points into a new graphics Circon/Tridium based software. All graphics will be submitted and approved by the Railroad Retirement Board (RRB) and will conform to existing graphic displays. Provide a graphic user interface,(RRB to supply CAD floor plan for the fourth floor) including a graphic display for the air handling unit (AHU) with control points and status to match existing displays. Utilize the existing Tridium JACE on the fifth floor. Provide variable air volume (VAV) box graphics with timed overides. See Attachment (B). 2.3 NETWORK CONTROLLERS (Existing) Controllers shall handle all communication necessary to provide a complete and working network. Shared or global points will be the responsibility of this controller. The database for use by the host computer shall be stored in memory at this controller. A RJ45 network connection will be provided for connection of a hand held network interface. CAT5 or better wire will be installed from this port to the hub in the basement. 2.4 Monitoring and Controls The Open Protocol DDC system will provide all control functions for multi-zone air handling units and associated zone controls, including the following: A. Enthalpy control. B. Optimum start/stop. C. Unlimited scheduling changes. D. Hot deck temperature reset. E. ASHRAE standard 69 compliant outside air control. F. Zone control will be accomplished by a combination of temperature and volume reset. G. Zone space temperature control including night setback. H. VSD speed control to maintain static pressure setpoint. I. Smoke removal sequence based on direction from Railroad Retirement Board. Controllers shall be intelligent, stand-alone, fully programmable, microprocessor based used for direct digital control(DDC) of HVAC equipment and compatible with RRB?s existing Circon/Tridium WAN access based building automation system. Input and output capacity will be based on the requirement of the specific piece of equipment being controlled. Programming shall include the following: A. Supply/Return Fan Status B. Freezestat status, Hard wired to variable frequency drive (VFD) for safety shut down. C. Smoke detector status (assuming aux. contacts are available from detector). D. Filter status transducer. E. Return C02. F. Return air temperature, averaging type. G. Return air humidity, 2% or better accuracy. H. Mixed air temperature, averaging type. I. Hot Deck Discharge Temperature, averaging type. J. Cold Deck Discharge Temperature, averaging type. K. Static Pressure Supply. L. Static Pressure Return. M. Outside Air Temperature. (Global) N. Supply fan on/off. O. Return fan on/off. P. Supply fan VFD Q. Return fan VFD Steam Valve,(plan to re-use existing pneumatic actuator, test actuator for performance and functionality). R. OA Damper (plan to re-use existing pneumatic actuator, test actuator for performance and functionality). (Electro pneumatic transducer) S. Return Damper (plan to re-use existing pneumatic actuator, test actuator for performance and functionality). (Electro pneumatic transducer) T. Exhaust Damper (plan to re-use existing pneumatic actuator, test actuator for performance and functionality). (Electro pneumatic transducer) U. Outdoor Humidity (Global) V. Chilled Water Coil Valve W. Fire Alarm Status (Input) 2.5 SENSORS All sensors shall be of commercial grade quality and shall be installed in accordance with manufacturers? recommendations. All sensors, transducers, relays etc. shall be as indicated in data sheets provided. See Attachment (A). 2.6 Zone Control A. Install a DDC controller on each zone of the air handler, (9 Zones each). B. Install new zone temperature sensors. C. Cap old sensor lines. D. Create variable air volume VAV control via additional actuator to control hot deck and cold deck dampers separately. 2.7 Inclusions - A. All programming to operate the system based a pre-approved sequence of operation. B. Remove and disposal of old motor starters and associated conduit and wiring serving air handling unit (AHU) fourth (4th ) floor. C. Variable frequency drive (VFD) wiring to interface with control system. D. Main fan damper actuators, (Return, Exhaust and Outside Air dampers and Hot Deck Valve) will be reused. Zone dampers will be replaced with new electric actuators. E. Installation of the outside air temperature sensor. F. Capping and demolishing pneumatic tubing where possible without damaging existing finishes. Remove old pneumatic tubing above ceilings and properly cap. G. Color coded as-built drawings identifying various zones will be provided along with three (3) complete maintenance manuals at the end of the project. 3.0 EXECUTION 3.1 The system will be installed by trained mechanics in direct employment of the temperature controls contractor. Controls Contractor must be Tridium and Circon Certified. 3.2 All conduit and piping will be installed in a neat and workman-like manor parallel or perpendicular to the building structure by a qualified electrician. 3.3 120VAC power circuits for the new control panels will connect directly to a existing dedicated circuit at the closest existing power panel. 3.4 Fastening shall be secured to walls or ceilings by means of the appropriate screws, expansion screw anchors, toggle bolts, hollow wall screws, nylon expansion anchors or expansion shields. Plastic anchors refereed to as ?rawls? will not be accepted. 3.5 All wiring line and low voltage shall be protected in a metal raceway. 3.6 All control panels shall be mounted on vibration free surfaces or a unistrut frame. Multiple systems may be incorporated in a common enclosure. INSPECTION AND APPROVAL Upon successful completion of system installation, start-up and checkout, the government shall be informed in writing. The government shall select a representative to walk through the system. The Contractor will explain all of the system functions in detail and demonstrate system operation. Notation shall be made and the government and Contractor will address each issue until completed. At that point the training for the government on the operation of the system will be scheduled. Training shall be a minimum of two 4-hour sessions. Upon training completion and acceptance/turnover document shall be generated, signed and distributed by both parties. 4.0 SEQUENCE OF OPERATION 4.1(See Attachment A). 5.0 AUTOMATIC TEMPERATURE CONTROL Control Panel designations and Points List: (Same as Sample of 5th floor)(See Attachment A) Building Network Layout (4th floor mech. room) : Inputs/Outputs ? (See Attachment A) 6.0 Warranty Include a one (1) year parts and labor warranty which will begin upon completion of the project and acceptance by the government. 7.0 Assumptions: A. Communication wiring in mechanical spaces is provided in conduit. Plenum rated, shielded cable will be provided for all sensors in accordance with manufacturers recommendations. When possible locate all wiring inside walls, however if external mounting is the only option, wire mold may be provided. B. Second Shift for wire run in occupied spaces. All other installation work will be done during regular working hours. Air handlers can be retrofitted with the new DDC controls while in operation. Air handlers should be run in hand while installation is being performed. If the AHU needs to be shut down for safety purposes, this work should be completed after hours. C. No coring required. D. No patching or painting is required. E. Asbestos removal not in contract. If removal is required, please bring this to the attention of the Facility Manager, Scott Rush. 8.0 Preliminary Inspection and Test & Balance A. Contractor shall inspect the system to be balanced to determine the necessary modifications or additions required to complete the test and balance work on the fifth floor and provide a report to the RRB. These items may include dampers, splitters, extractors, flow measuring and balancing valves, etc. This proposal should not include any repairs to failed components identified in the report. B. Contractor shall review current air distribution device locations and capacities relative to current space use and occupancy and make recommendations as to the relocation or addition of the devices. C. Contractor shall provide a complete system test and balance in accordance with NEBB, ABC, or SMACNA standards by a certified test and balance agency. D. Contractor shall balance air-flows at the air handling unit and at each zone diffuser, register and grille for the entire fourth (4th) floor. Contractor shall submit a complete report for review and approval by the RRB indicating design initial and final settings for each device, appurtenance, and component. E. All test and balancing shall be performed after normal regular working hours on Monday through Friday. 9.0 SUBMITTALS Prior to starting the project the contractor will provide the following submittals for pre-approval before installation and programming begins: 1. Floor layout showing exact locations of all thermostats. 2. A detailed description regarding new graphic displays. 3. Variable frequency drive assemblies and mounting locations. 4. A list of timed overrides that will be provided. 5. Complete description of sequence of operations for all UHC controllers and VAV zone controllers. Along with drawings indicating fan system layout And Panel Layout along with any misc. wiring details. 6. Air balance report with color coded zone ductwork drawings. 7. Complete description of CO2 sensors, thermostats, and how all sensors are calibrated, and future recalibration procedures. 8. Installation schedule. 9. List of all sensors which will be archived. IV. Submission of Quotations/Proposals A. Offerors shall submit their quotation/proposal in two volumes: The contractor may provide, in addition to the Statement of Work listed above, an alternate approach. However the contractor must explain their reasons for recommending the alternative approach in terms of the materials to be provided, system performance, dependability, price, or other factors benefiting the RRB. The contractor must also submit separate price proposals for this alternate proposal. 1) Technical proposal in four copies consisting of: (a) Contractor project plan. This should include a statement of work detailing required activities, estimated time needs and corresponding staff qualifications, the work steps involved in satisfying the requirement and the dollar amounts for each assigned task. A project plan/milestone chart listing and schedule of each task should also be included. Contractors shall specify the level of RRB Facility Management or other staff involvement by functionality, which they require in order to accomplish the tasks required by this Statement of Work and as outlined in their proposal. (b) At least three references for similar engagements involving Direct Digital Controls (DDC) conversion system upgrades performed within the last 18 months. Each reference must contain, at minimum, two knowledgeable contacts, along with their phone numbers. Federal government references are preferred, but not required. Please provide at least one reference for each subcontractor?s work on like engagements. 2) Business proposal in two original copies consisting of: (a) Standard Form (SF) 1449 in two originals with blocks 12, 17a & b, 30a, b and c completed. (b) Contractor?s firm-fixed prices in Section II, (A.1.2.3) above. (c) Contractor?s business information outlined in Section II B. above B. Offers are due by 11:00 am local on WEEKDAY, September 15,2006. Offers may be submitted by email to the following address victoria.english@rrb.gov sooner than the above date and time. The contractor must deliver the original hard copies of the technical and business volumes at the RRB's Chicago headquarters facility no later than 11:00 a.m. local on September 18, 2006. V. EVALUATION OF QUOTATIONS A. Offers will be evaluated on a technical to price ratio of 1:1. B. Technical evaluation includes the following elements in order of importance:1) Quality of the proposed project plan including timeline, (IV.A(1)(a). 2) Past performance: (based on results of a reference questionnaire and interview), (IV.A(1)b). 3) Quality of staff to be assigned to the project: (experience, education, certifications, etc.),(IV.A(1)(a). C. The price evaluation of the solicitation will be made by taking the total project price offer from Section II,A of each offeror: The lowest evaluated price of offerors found responsive and responsible will be divided by the individual offer?s price and multiplied by 100 to determine the individual evaluated price score. Example: (Lowest Offered Price/Given Offeror?s Price) X 100 = Offeror?s Price Score. D. All requirements of the SOW outlined in Section III are mandatory. The Contracting Officer shall deem any offer, which fails to address all of the requirements of Section III - the Statement of Work, or fails to provide corresponding pricing in section II. 1, 2, and 3, as non-responsive. The Contracting Officer may request clarifications to any proposals after the RRB conducts initial business and technical review and hold discussions as determined. E. Award will be made on a best value basis as outlined above and following the procedures in the FAR subpart 8.404. MISCELLANEOUS CLAUSES VI. INSURANCE The requirements of the ?Insurance-Work on a Government Installation? clause prescribed in FAR 52.228-5 (Jan 1997) are supplemented as follows: Insurance shall be written by companies acceptable to, and policies shall include such terms and provisions as may be required by the U.S. Railroad Retirement Board. The Contractor shall provide and furnish evidence of the following insurance: General public liability covering all duties, services, and work to be performed under this contract: Insurance shall provide limits of liability for bodily injury of not less than $500,000 for each occurrence and property damage limits of liability of not less than $50,000 for each accident. Each policy shall include the following provisions: It is a condition of this policy that the company shall furnish written notice to the U.S. Railroad Retirement Board in care of the issuing office, thirty (30) days in advance of the effective date of any reduction in or cancellation of this policy. Insurance shall be effective and evidence of acceptable insurance furnished to prior to commencing operations under this contract. Contractor shall furnish the U.S. Railroad Retirement Board as evidence of required insurance, certified true copies of liability policies and manually countersigned endorsements of any changes thereto. Renewal policies shall be furnished not less than five (5) days prior to the expiration of current policies. Contractor also agrees to maintain Workman?s Compensation and Employer?s Liability Insurance for the protection of the employees. VII. Attachments ? Attachment A ? Sample Control Drawings, Attachment B ? Addition of New VAV Box Graphics, Floor X, Railroad Retirement Board, 844 N. Rush St. **NOTE: Will only answer questions submitted in writing to this office by 11:00 a.m. September 7, 2006 Attn: Victoria English at 312/751-4538 or Victoria.english@rrb.gov. Formatted copies of the solicitation and attachments will available on Federal Business Opportunities (FedBizOps) for your downloading and use in submitting your offer for copies of this Solicitation.
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