SOLICITATION NOTICE
71 -- Lektrievers
- Notice Date
- 9/19/2006
- Notice Type
- Solicitation Notice
- NAICS
- 337215
— Showcase, Partition, Shelving, and Locker Manufacturing
- Contracting Office
- Other Defense Agencies, Washington Headquarters Services, Acquisition and Procurement Office, Acquisition and Procurement Office, Rosslyn Plaza North, Suite 12063 1155 Defense Pentagon, Washington, DC, 20301-1155
- ZIP Code
- 20301-1155
- Solicitation Number
- H9126862280001
- Response Due
- 10/4/2006
- Archive Date
- 10/19/2006
- Small Business Set-Aside
- Total Small Business
- Description
- i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. This is a Brand Name or Equal purchase (Ref. FAR 52.211-6) - Technical literature must be submitted for products offered for the government to perform a technical evaluation. No further request will be made to obtain required literature and failure to submit may result in your offer being eliminated from award consideration. (ii)This Solicitation H9126862280001- is a Request for Quotation. (iii)This Solicitation document and incorporated provision and clauses are those in effect through Federal Acquisition Circular 2005-12, effective August 04, 2006. (iv) The proposed procurement is a 100% Small Business Set-Aside. Only proposals received from responsible small businesses will be considered. The NAICS code is 337215, Small Business Size Standard of 500 employees. (v) CLIN 0001 ? Purchase and Install New Lektriever. Quantity ? Two (2) each. CLIN 0002 ? Dismantle and Remove Two (2) Old Lektriever. Quantity ? 1 lot. 1.0. Introduction/Background ? The Automated Document Control (ADC) Branch of the Correspondence Control Division within the Executive Services Directorate (ESD) of the Washington Headquarters Services provides comprehensive administrative management and graphics services and executes federally mandated and regulatory programs, including Freedom of Information Act, Security Review, Privacy Act, Records Management, Directives and other DoD Issuances, Forms Management, Declassification Review, and Information Collection. The ADC Branch collects and digitally preserves nonrecord, reference, chronicle of tenure material and preserves information as records, paper files and electronically documenting the transaction of Government business; process Freedom of Information Act requests for official documents; manages and operates an automated document control system for recording and tracking suspense actions and producing correspondence reports; manages and operates an automated document control system to file, track, search and retrieve correspondence. The ADC will use the two electrically driven vertical, carousel filing systems (commonly referred to as ?Lektriever?) for secure storage, daily filing, and research and retrieval actions of official documents. 2.0. Scope of Work ? 2.1. Lektriever Dismantle and Removal: Contractor shall provide all labor, materials, equipment, transportation and supervision necessary to dismantle and remove of two Kardex Lektriever-type filing systems each with 16 carriages (filing shelves). Both Kardex Lektriever-type filing systems are in room 3E1016 in the Pentagon. Room 3E1016 is a ?swing space? office as ADC waits to move to a renovated area. Once removed, these filing systems will not be used by ESD. Both Kardex Lektriever-type filing systems are 8.5 feet wide, 5 feet deep (with extended work counter), and 9.3 feet high. Date for dismantling and removal of both Kardex Lektriever-type filing systems is based on a date which will coincide with the completion of the renovated space and the scheduled move date for ESD. As of now, there is only a 60-day window, January 1st through February 29th, 2007, when the renovated space will be ready for occupancy. Vendor will be notified of ESD?s move date at least two weeks prior to the move date. The dismantling and removal shall be complete within five days following the move date. The final dismantling and removal date will be coordinated with Mr. Larry Horner, ESD, (703) 692-5475, larry.horner@whs.mil and as approved by the Contracting Officer. Vendor is responsible for dismantling both Kardex Lektriever-type filing systems, removing them from the Pentagon reservation and disposing of them. Files currently in the Lektrievers will be removed by government employees prior to dismantling. All records require a secure storage space. ADC employees will move the records from both Kardex Lektriever-type filing systems in 3E1016 to the new Lektriever-type filing systems in room 3C843. Work shall be performed during normal duty hours which are Monday through Friday from 6:30a.m. to 6:00p.m. Hand dollies and carts can be used to transport tools, equipment, and materials. Battery powered vehicles are permitted in the swing space area but are limited by hallway width; the smallest width is four feet. Existing Pentagon doorways, hallways and elevators can accommodate the movement of a disassembled Kardex Lektriever-type filing system. 2.2. Purchase of Two Electrically Driven Vertical Carousel Filing System: Request the purchase of two new vertical carousel (Lektriever-style) filing systems to be installed in room 3C843. This is a brand name or equal purchase. The product must meet these salient characteristics to be acceptable for award: Both new vertical carousel (Lektriever-type) filing systems are to be: 8.5 feet wide; 4 feet deep (it will be 5 feet deep with the one foot work counter extended); and 8 feet high; Both new vertical carousel (Lektriever-type) filing systems must have a front mounted, retractable work counter that when extended is one foot deep, approximately 7.5 feet wide, and is of a height from the floor (approximately 39 inches) designed for a person to stand at the work counter and process files; Electrically powered; 11 inch Pitch Unit; With Media Size to be Legal -- 8.5 inches by 14 inches; Mode of Filing to be lateral; Filing Capacity per carrier (shelf) is to be 88.1 LFI (linear filing inches) of filing space; Unit Capacity with 14 carriers (shelves) is to be 1235 LFI (linear filing inches) of filing space; Each unit to include installation of a Movable Posting Board and Security Door; Overhead task light; Emergency stop device for carrier movement; Front hand crank to circumvent power failure; Photocell device to prevent movement if the carriers are obstructed; No fire suppression within the filing system is required; Units must be installed and ready for use before tenants occupy new renovated space. Date for installation of the new filing systems is based on a date which will coincide with the completion of the renovated space and the scheduled move date for ESD. As of now, there is only a 60-day window, January 1st through February 29th, 2007, when the renovated space will be ready for occupancy. Vendor will be notified of ESD?s move date at least two weeks prior to the scheduled move date. Both filing systems must be installed and in full operation no less than two business days prior to the scheduled move date. The final delivery and installation date will be coordinated with Mr. Larry Horner, ESD, 703-692-5475, larry.horner@whs.mil and as approved by the Contracting Officer. Work shall be completed during normal duty hours which are Monday through Friday, 6:30a.m. to 6:00p.m. Hand dollies and carts must be used to transport tools, equipment, and materials. Battery powered vehicles are not permitted in the renovated areas. Existing Pentagon doorways, hallways and elevators can accommodate the movement of a disassembled Kardex Lektriever-type filing system. A copy of the approved design showing where the Lektrievers are to be installed in the renovated space, Room 3C843, will be faxed upon the offerors request. 3.0 Delivery and Installation: All deliveries must be pre-arranged. Please contact 703.614.1312 at least 48 hours in advance to ensure access to a secure delivery facility (Pentagon). Failure to pre-arrange can result in denied access to the site. Delivery of materials via the Pentagon Remote Delivery Facility is required. The address for the Remote Delivery Facility location is: 100 Washington Blvd., Attn: Margo Lynch, Arlington, VA., 22201. Corporate vehicles making a delivery to the site or picking up material from the site need only exhibit an invoice or bill of lading as proof of their purpose. In addition to having an invoice or bill of lading, the operator of the vehicle must be in possession of a valid driver?s license. Absence of a valid driver?s license will result in the operator and vehicle being expelled from the reservation. Installation is defined as inside delivery, set-up, removal, and disposal of all packing material and trash. Item shall be shipped directly to the installer and the vendor?s project manager may contact the government?s installation representative to arrange a date and time for installation. The Contractor shall only access the site the minimum number of times absolutely necessary and by the minimum number of personnel required to complete this requirement. 3.1. Points of contact for this request are: Technical: Lawrence D. Horner, Executive Services Directorate, (703) 692-5475. Contracting: Debra Hoffman, WHS/Acquisition & Procurement Office, Contracting Officer, (703) 696-3997. Jonathan Johnson, WHS/Acquisition & Procurement Office, Purchasing Agent, (703) 696-4041. 3.2 Security Requirements: Compliance with Pentagon Secure Access Guidelines and Procedures is required. Site access shall be arranged with the installation site representative which is Mr. Larry Horner. As such, Contractor personnel will need to either possess or obtain necessary badge or other ID to gain access, or coordinate escorts required to gain access to the Government site with the Government site representative. (vii) Period of Performance January 1, 2007 through February 29, 2007. Delivery address: 1155 Defense Pentagon, Washington, DC 20301-1155 (viii)The following provision applies to this acquisition: Federal Acquisition Regulation (FAR) 52.212-1 entitled Instructions to Offerors - Commercial. (ix)The following provision does not apply to this acquisition: FAR 52.212-2- Commercial Items. The Government intends to make award without discussions, but reserves the right to do so if necessary. The solicitation will result in a single, FIRM FIXED PRICE award. The Government will award a contract resulting from this solicitation to vendor with the lowest price that meets the salient characteristics and complies with all other aspects of the RFQ and demonstrates acceptable past performance. (x)Offers are to include a completed copy of provision FAR 52-212-3 entitled Offeror Representations and Certifications - Commercial Items. (xi)The following provision does apply to this acquisition: FAR 52.212-4 entitled Contract Terms and Conditions - Commercial Items. (xii)The following clause is applicable to this acquisition: FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS ( 2006) (a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (1) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553). (2) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Pub. L. 108-77, 108-78). (b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (Contracting Officer check as appropriate.) ___ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (JUL 1995), with Alternate I (OCT 1995) (41 U.S.C. 253g and 10 U.S.C. 2402). ___ (2) 52.219-3, Notice of HUBZone Small Business Set-Aside (Jan 1999) (15 U.S.C. 657a). ___ (3) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (JUL 2005) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a). ___(4) [Removed]. _x__ (5)(i) 52.219-6, Notice of Total Small Business Set-Aside (JUNE 2003) (15 U.S.C. 644). ___ (ii) Alternate I (OCT 1995) of 52.219-6. ___ (iii) Alternate II (MAR 2004) of 52.219-6. ___ (6)(i) 52.219-7, Notice of Partial Small Business Set-Aside (JUNE 2003) (15 U.S.C. 644). ___ (ii) Alternate I (OCT 1995) of 52.219-7. ___ (iii) Alternate II (MAR 2004) of 52.219-7. ___ (7) 52.219-8, Utilization of Small Business Concerns (MAY 2004) (15 U.S.C. 637 (d)(2) and (3)). ___ (8)(i) 52.219-9, Small Business Subcontracting Plan (JUL 2005) (15 U.S.C. 637(d)(4)). ___ (ii) Alternate I (OCT 2001) of 52.219-9 ___(iii) Alternate II (OCT 2001) of 52.219-9. ___ (9) 52.219-14, Limitations on Subcontracting (DEC 1996) (15 U.S.C. 637(a)(14)). ___ (10)(i) 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged Business Concerns (SEP 2005) (10 U.S.C. 2323) (if the offeror elects to waive the adjustment, it shall so indicate in its offer). ___ (ii) Alternate I (JUNE 2003) of 52.219-23. ___ (11) 52.219-25, Small Disadvantaged Business Participation Program--Disadvantaged Status and Reporting (OCT 1999) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323). ___ (12) 52.219-26, Small Disadvantaged Business Participation Program--Incentive Subcontracting (OCT 2000) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323). ___ (13) 52.219-27, Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (May 2004). _x__ (14) 52.222-3, Convict Labor (JUNE 2003) (E.O. 11755). _x__ (15) 52.222-19, Child Labor--Cooperation with Authorities and Remedies (JAN 2006) (E.O. 13126). _x__ (16) 52.222-21, Prohibition of Segregated Facilities (FEB 1999). _x__ (17) 52.222-26, Equal Opportunity (APR 2002) (E.O. 11246). _x__ (18) 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (DEC 2001) (38 U.S.C. 4212). _x__ (19) 52.222-36, Affirmative Action for Workers with Disabilities (JUN 1998) (29 U.S.C. 793). _x__ (20) 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (DEC 2001) (38 U.S.C. 4212). ___ (21) 52.222-39, Notification of Employee Rights Concerning Payment of Union Dues or Fees (DEC 2004) (E.O. 13201). ___ (22)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA-Designated Products (AUG 2000) (42 U.S.C. 6962(c)(3)(A)(ii)). ___ (ii) Alternate I (AUG 2000) of 52.223-9 (42 U.S.C. 6962(i)(2)(c)). _x__ (23) 52.225-1, Buy American Act--Supplies (JUNE 2003) (41 U.S.C. 10a-10d). ___ (24)(i) 52.225-3, Buy American Act--Free Trade Agreements--Israeli Trade Act (JUN 2006) (41 U.S.C. 10a-10d, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, Pub. L. 108-77, 108-78, 108-286 and 109-53). ___ (ii) Alternate I (JAN 2004) of 52.225-3. ___ (iii) Alternate II (JAN 2004) of 52.225-3. ___ (25) 52.225-5, Trade Agreements (JUN 2006) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note). _x__ (26) 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2006) (E.O.s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of Treasury). ___ (27) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (42 U.S.C. 5150). ___ (28) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (42 U.S.C. 5150). ___ (29) 52.232-29, Terms for Financing of Purchases of Commercial Items (FEB 2002) (41 U.S.C. 255(f), 10 U.S.C. 2307(f)). ____ (30) 52.232-30, Installment Payments for Commercial Items (OCT 1995) (41 U.S.C. 255(f), 10 U.S.C. 2307(f)). _x___ (31) 52.232-33, Payment by Electronic Funds Transfer--Central Contractor Registration (OCT 2003) (31 U.S.C. 3332). ____ (32) 52.232-34, Payment by Electronic Funds Transfer--Other than Central Contractor Registration (MAY 1999) (31 U.S.C. 3332). ____ (33) 52.232-36, Payment by Third Party (MAY 1999) (31 U.S.C. 3332). ____ (34) 52.239-1, Privacy or Security Safeguards (AUG 1996) (5 U.S.C. 552a). ____ (35)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (FEB 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). ____ (ii) Alternate I (APR 2003) of 52.247-64. (c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: [Contracting Officer check as appropriate.] ____ (1) 52.222-41, Service Contract Act of 1965, as Amended (JUL 2005) (41 U.S.C. 351, et seq.). ____ (2) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 1989) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.). ____ (3) 52.222-43, Fair Labor Standards Act and Service Contract Act--Price Adjustment (Multiple Year and Option Contracts) (MAY 1989) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.). ____ (4) 52.222-44, Fair Labor Standards Act and Service Contract Act--Price Adjustment (February 2002) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.). (d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records--Negotiation. (1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor's directly pertinent records involving transactions related to this contract. (2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved. (3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law. (e) (1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in paragraphs (i) through (vi) of this paragraph in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause-- (i) 52.219-8, Utilization of Small Business Concerns (May 2004) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $500,000 ($1,000,000 for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities. (ii) 52.222-26, Equal Opportunity (April 2002) (E.O. 11246). (iii) 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (December 2001) (38 U.S.C. 4212). (iv) 52.222-36, Affirmative Action for Workers with Disabilities (June 1998) (29 U.S.C. 793). (v) 52.222-39, Notification of Employee Rights Concerning Payment of Union Dues or Fees (DEC 2004) (E.O. 13201). (vi) 52.222-41, Service Contract Act of 1965, as Amended (Jul 2005), flow down required for all subcontracts subject to the Service Contract Act of 1965 (41 U.S.C. 351, et seq.). (vii) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (FEB 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64. (2) While not required, the contractor May include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations. (End of clause) In addition the following provisions apply to this acquisition: 52.222-22, 52.204-7 (DFARS 252.204-7004 Alternate A). Vendors may obtain CCR Information by calling 1-888-227-2423 or via Internet at www.ccr.gov. ONLY FIRMS REGISTERED IN THE CCR ARE ELIGIBLE FOR CONTRACT AWARD. (xiii)There are no additional contract requirement(s) or terms and conditions necessary for this acquisition. (xiv)There is not a Defense Priorities and Allocations Systems (DAPS) number assigned to this acquisition. (xv)There is not a Numbered Note associated with this procurement. (xvi)&(xvii)Submission of price quotes are to be forwarded to Jonathan O. Johnson, via email at Jonathan.Johnson@whs.mil by Wednesday, October 4, 2006, 12:00pm Eastern Standard Time. Quoters will provide names and telephone numbers and email addresses up to at least three (3) customers in the past 12 months for the same or similar product proposed. Technical literature must be submitted for products offered for the government to perform a technical evaluation. The Point of Contact for this acquisition is: Mr. Jonathan O. Johnson, Purchasing Agent at Jonathan.Johnson@whs.mil. ALL INQUIRIES SHOULD BE FORWARDED VIA email to Jonathan.Johnson@whs.mil. NO TELEPHONE INQUIRIES WILL BE ANSWERED REGARDING THIS SOLICITATION.
- Place of Performance
- Address: 1155 Defense Pentagon, Room 3C843, Washington, DC
- Zip Code: 20301-1155
- Country: UNITED STATES
- Zip Code: 20301-1155
- Record
- SN01148618-W 20060921/060919221714 (fbodaily.com)
- Source
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