Loren Data's SAM Daily™

FBO DAILY ISSUE OF SEPTEMBER 23, 2006 FBO #1762
SOLICITATION NOTICE

J -- ESC Equipment Monitoring and Servicing.

Notice Date

9/21/2006
 

Notice Type

Solicitation Notice
 

Contracting Office

US Dept of the Interior - National Business Center Acquisition Branch PO Box 272040 Denver CO 80227
 

ZIP Code

80227
 

Solicitation Number

NBC-397
 

Response Due

9/21/2006
 

Archive Date

9/21/2007
 

Small Business Set-Aside

Total Small Business
 

Description

l. INTRODUCTION The National Business Center, (NBC), has a requirement for monitoring and servicing of specialized computer room environmental systems equipment within leased commercial space located at 625 Herndon Parkway, Herndon, VA. This equipment operates on a 24/7 basis. The government intends to negotiate on a sole source basis with Computer Sites, Inc. Based on previous market research, and prior procurements, the government believes that Computer Sites possesses the necessary capabilities to satisfy agency requirements, and the specialized expertise for working with the HVAC systems that are in place at the NBC. However, responses from other firms will be considered. Concerns having the ability to furnish the services described herein must submit a response to the procuring office by no later than 6:00 p.m. Mountain Time on Thursday September 21, 2006. Firm Fixed Price offers are requested. This announcement represents the government's only official notice of this requirement. Since no other solicitation documents exists, requests for such documents without accompanying information will be considered non-responsive, with out further consideration. ll. OBJECTIVE The Enterprise Service Center (ESC) computer facility contains approximately 3,300 Sq. Ft. of conditioned raised floor space housing a variety of DOI computer and connectivity equipment. There are several environmental systems supporting this and associated rooms, including: " 5 - 25 ton air conditioner units; " 2 - 10-ton air conditioner units; " 1 - -ton air conditioner unit; " 2 - Uninterruptible Power Supply units (80 kVA and 160 kVA); " 5 - Power Distribution Systems ( 3- 50 kVAs, 2- 225 kVAs); " 1 - Fire Detection System (Computer Room); " 1- 2000 Amp, 480 V Automatic Transfer Switch; " 1 - 1250 kW Diesel Generator; and " 1 - Fire Detection System (Building) ---Optional item; " This statement of work addressing the monitoring and servicing of all of these devices. lll. REQUIREMENTS Required effort: Contractor support is required to monitor and service the above equipment associated with an existing computer room facility within the Enterprise Service Center (ESC) located in Herndon, VA. This facility is operated in a 24 hours per day, 7 days per week basis and requires continual monitoring of environmental support equipment; quick turnaround for repair services in the event of a equipment failure; and routine, preventative maintenance services to maintain equipment in an effective, serviceable condition. Specifically, this effort will require the following: 1) Generator/Automated Transfer Switch. The generator and automated transfer switch will inspected and tested in accordance with manufacturer's recommendations including the replacement of parts as recommended in manufacturer's documentation. This effort will, at a minimum, include the following: Minor service (performed once per year). This service is for an inspection and test of the generator and ATS by a factory certified technician. Included within this service is the inspection of individual systems, such as: lube oil level and condition; radiator level and field test of DCA concentration of the coolant charge; load test and specific gravity of the batteries; charge rate of the battery charging system; condition of belts and hoses; condition, operability, and performance of water jacket; and condition, operability, and performance of protective devices (alarms and shutdowns). Also included are checks and settings of ATS functions such as indicator lights, transfer, retransfer, cool down, and programmed transition settings. Minor servicing will include: fluid top-off (battery electrolyte, oil, and coolant) and replacement of minor items such as indicator lights, as needed. Also included is transfer testing to available connected loads. Major service (performed once per year). This service will include all the items of the minor service service plus the performance of a full service to genset engine including, but not limited to: change of oil and filters; general lubrication; oil collection and lab analysis; change and/or service of air filters; change fuel filters and cleaning of fuel strainers; fuel collection and lab analysis; change and/or adjust coolant filters; and coolant collection and lab analysis. Also included in the major service is transfer testing to available connected loads. 2) Uninterruptible Power Supplies (UPSs). The cited uninterruptible power supplies will inspected and tested in accordance with manufacturer's recommendations including the replacement of parts as recommended in manufacturer's documentation. This effort will, at a minimum, include the following: Performance Check (performed once per year). A performance check of the following items will be performed once per year and the results will be provided in a written report identifying the conditions of the systems and recommendations for future remedial action, upgrades, or sparing. 1. Visual Inspection A. Inspection of proper operation of all cooling fans; B. Inspection of all power connections; C. Inspection of all DC capacitors; D. Inspection of all AC capacitors; E. Inspection and inventory of NBC-owned spare parts; F. Inspection for and note of any open engineering changes. 2. Internal Operating Parameters A. Rectifier bridge current average leg balance; B. Inverter leg current average balance; C. Power Supply voltages and waveforms; D. Power Supply backup control battery cell voltages; E. Output filter current average phase balance. 3. Environmental Parameters A. UPS area ambient temperature and humidity; B. Operating condition of ventilating and cooling equipment; C. General cleanliness of UPS Power Module; D. General cleanliness of UPS area; E. Replace air filters; F. Clean control panel/CRT screen. 4. Battery Systems Checks A. General appearance of Battery System; B. General cleanliness of Battery System area; C. Battery System area ambient temperature and condition of ventilating equipment; D. Inspect jars/cells; E. Inspect all DC power interconnection. 5. Monitoring System Parameters A. Alarm archive review and printing; B. Alarm lamp test - local and remote; C. Download of alarm history/event queue; D. Download of present front panel metering values: 1. System input voltages, currents, and frequency (all phases); 2. Rectifier input voltages, currents, and frequency (all phases); 3. DC charging voltages and current; 4. Inverter Output voltages, currents, and frequency (all phases); 5. System output voltages, currents, and frequency (all phases); 6. System bypass voltages and currents (all phases). E. Download of battery self test data; F. Download of unit configuration report; G. Operation of control and status panel lamp tests - local and remote; H. Operating status or remote monitor status panels. 3) Battery Check (performed once per year). The following activities, at a minimum, will be performed once per year in support of this line item. 1. Measure and record individual cell float potentials and the total battery terminal voltage using a calibrated digital voltmeter with minimum of two (2) decimal place capability. Batteries in trays will be removed from the cabinet and each unit load tested with a portable tester applying 2 times its 20 ampere hour rating 15 seconds and record cell voltage at the end of the test period. 2. Measure and record ambient temperature of the top and bottom row of each battery rack. 3. Measure and record all of the inter cell/unit connector and battery cable contact resistances using a calibrated digital low resistance ohmmeter to verify that connection resistances are within 20 percent of the average optimum contact resistance per manufacturer's guidelines. 4. Visually inspect conditions and appearance of the following: A. Connection terminals, inter cell/unit connectors; cables; and associated hardware; B. Cell/unit covers, containers, and post seals; C. Battery racks or cabinets and associated components and hardware. 5. Mechanicals and Housekeeping Review: A. Spot check torque on battery rack frames, rails, braces, and tie rods; B. Re-torque all battery connections found to be beyond acceptable contact resistance values. Connection resistances remaining above acceptable limits should be analyzed to determine effect of the increased resistance on connection integrity, remedy as required; C. Perform cleaning of accessible surfaces as required. 6. Inspect and/or adjust the following: A. Float and equalize voltage settings; B. Operation of output current and voltage meters; C. General housekeeping of equipment. 7. Review of NBC-maintained records and safety review: A. Daily and monthly log entries; B. System operational conditions are recorded; C. Check for warning/hazard labels and operation information placards; D. Inspection of area for safety equipment, if required. 8. Written Report to NBC will include: A. Description of condition of batteries and any maintenance service which Contractor deems necessary; B. Quote of the cost for performing described maintenance service. 4) Power Distribution Units (PDUs) (Annual). Performance of a heat scan on all identified PDUs to help monitor loads on every circuit. This includes taking readings and documenting all voltage, amperage, harmonic and power quality measurement on the equipment. Problem circuits are brought to the attention of the NBC's ESC Data Center Manager immediately. A follow-up report with all of the information will follow for trending purposes. 5) Air Conditioning (Monthly). Monthly servicing will be performed on all identified air conditioner units and drycoolers/condensers. This service will include, at a minimum: 1. Fans and Blowers A. Inspection of belts for wear, damage, and tightness; B. Inspection of pulleys for wear, damage, and tightness. 2. Condensate A. Drains - make sure they are open; B. Pump - check operation. 3. Sight Glasses A. Check refrigerant level 4. Glycol System A. Check for air in circuit B. Check expansion tank liquid level 5. Controls A. Check for proper operation B. Check for proper stat settings 6. Electrical A. Check terminals for any visible signs of damage B. Check voltages C. Check operating amperage to motors, compressors, fans, blowers, and pumps. 7. Humidifiers A. Panel Type 1. Check Pad Condition 2. Check through and clean if necessary B. Pan Type 1. Change infrared bulbs, if necessary 2. Check valve operation and level 3. Check pan and clean if needed C. Canister Type 1. Check condition (change if needed) 2. Check drain pan 3. Check operation 8. Filters A. Inspect and change as needed 6) Fire Systems (Semi-annual). Perform semi-annual preventative maintenance service to ensure the fire systems integrity and compliance with local and national fire codes. This services includes, at a minimum: 1. Download program configuration; 2. Disarm Agent Storage Containers and/or Pre-action Solenoid Valve; 3. Perform a sequence of events for each zone that entails putting two smoke detectors into alarm and verification that all necessary audio/visual devices operate as designed.; 4. Activate abort switches and verify that they reset discharge countdown timer as designed; 5. Allow system to complete discharge countdown in each zone; 6. Verify the shutdown of any AC units, dampers; 7. Verify that all/only necessary Agent Storage Containers discharge as designed; 8. Verify that Pre-action Sprinkler System activates as designed. (No water will be released into sprinkler lines during tests.); 9. Deactivate all audio/visual devices and finish testing all detection devices; 10. Test operation of all manual pull stations; 11. Ensure all "Alarm and Trouble" conditions are transmitted to Base Building Fire Alarm System; 12. Rearm all Agent Storage Containers and/or Pre-action Sprinkler System; 13. Reset and restore system to normal operation. 7) Access Floor (Annual). Perform above and below floor cleaning on an annual basis to help maintain the cleanliness of the data center. Service should be performed in a way as to minimize dust particles. 8) Monitoring (24 hours per day/7 days per week/365 days per year). Contractor provides around the clock coverage of all equipment covered under this service agreement. Upon receipt of an alarm, vendor will have service personnel on site within 4 hours. Calls will be placed to vendors as needed to correct or repair the faulty equipment. 9) Other Services. At times, events may require the immediate servicing, modification, repair or replacement of equipment outside the scope of the preventative and remedial maintenance activities cited above. For those repairs, the contractor will labor at a fixed, pre-determined rate that will be incorporated into the final contract. Work performed on the generator and UPS equipment will be facilitated through the contractor, but will be based on the unit rate as determined by the equipment manufacturer. Parts or replacement equipment will be invoiced at current list price. lV. SCOPE OF WORK Inspection of equipment will be during normal working hours on the following intervals: Normal working hours under this agreement are 8AM - 5 PM (Eastern Time), Monday through Friday inclusive, except for legal holidays. Work will not be scheduled for other than the hours cited above, except by special requests to the NBC ESC Data Center Manager. All of the services described in Section III for all of the equipment cited in Section II will be obtained through a single support contractor. The optional item (the ESC building fire system) may or may not be included in the resulting acquisition and should be priced separably. V. INVOICING Invoices will be submitted by the contractor on a timely basis. Send invoices to the following address: Joyce Robbins National Business Center 7301 W. Mansfield, D2130 Denver, CO 80235 VI. CONTACTS After award, all requests for further information should be directed to Jeff Mauck, at (703)390-6713. VII. Contractor Personnel Security and Suitability Requirements The work performed under this contract will only be accomplished by individuals (in the employment of the Contractor or any Subcontractors) whose conduct is consistent with a Federal employee with like security levels, the requirements of this contract, and is acceptable to the Contracting Officer (CO). The risk/sensitivity level designation of the activities performed under this contract is moderate risk. Performance of this contract requires contractor personnel to have a Federal government-issued personal identification card before being allowed unsupervised access to a DOI [facility and/or information system]. The Contracting Officer's Representative (COR) will be the sponsoring official, and will make the arrangements for personal identify verification and card issuance. Background investigations will be performed by the Office of Personnel Management unless otherwise specified by OPM. The Government will bear the cost of the background investigations. Before starting work under this contract, a National Agency Check (NAC) will be conducted to verify the identity of the individual applying for clearance. Upon successful completion of the NAC process, an identification card will be issued and access granted. Simultaneously, a NAC with Inquiries (NACI) will be initiated to determine the individual's suitability for the position. If the NACI adjudication is favorable, nothing more needs to be done. If the adjudication is unfavorable, the credentials will be revoked. In the event of a disagreement between the Contractor and the Government concerning the suitability of an individual to perform work under this contract, DOI shall have the right of final determination. At least two weeks before the start of contract performance, the Contractor will identify all contractor and subcontractor personnel who will require [physical and/or logical] access for performance of work under this contract. The Contractor must make their personnel available at the place and time specified by the COR in order to initiate screening and background investigations. The following forms, or their equivalent, may be used to initiate the credentialing process: " OPM Standard Form 85 or 85P " OF 306 " Fingerprint card (local procedures may require the fingerprinting to be done at a police station; in this case, any charges are to be borne by the contractor.) " Release to Obtain Credit Information " PIV card application (web-based) Contractor employees are required to give, and to authorize others to give, full, frank, and truthful answers to relevant and material questions needed to reach a suitability determination. Refusal or failure to furnish or authorize provision of information may constitute grounds for denial or revocation of credentials. Government personnel may contact the contractor personnel being screened or investigated in person, by telephone or in writing, and the Contractor agrees to make them available for such contact. Alternatively, if an individual has already been credentialed by another agency through OPM, and that credential has not yet expired, further investigation may not be necessary. Provide the COR with documentation that supports the individual's status. During performance of the contract, the Contractor will keep the COR apprised of changes in personnel to ensure that performance is not delayed by compliance with credentialing processes. Cards that have been lost, damaged, or stolen must be reported to the COR and Issuing Office within 24 hours. Replacement will be at the contractor's expense. If reissuance of expired credentials is needed, it will be coordinated through the COR. At the end of contract performance, or when a contractor employee is no longer working under this contract, the Contractor will ensure that all identification cards are returned to the COR. This requirement must be incorporated into any subcontracts that require subcontractor personnel to have routine and regular unsupervised access to a Federally controlled facility for more than 180 calendar days or unsupervised access to a Federally controlled Level 3 or 4 information system. The following provisions and clauses apply to this procurement: FAR 52.212-01 INSTRUCTIONS TO OFFERORS - COMMERCIAL ITEMS; FAR 52.212-02 EVALUATION - COMMERCIAL ITEMS; FAR 52.212-04 CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS; FAR 52.212-05 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OF EXECUTIVE ORDERS - COMMERCIAL ITEMS, following clauses apply under paragraph (b): 52.219-8, 52.222-03; 52.222-26; 52.222-35; 52.222-36; 52.222-37; The full text of these provisions and clauses may be accessed electronically at http://www.arnet.gov/far/index.html. Award shall be made to the offeror whose quotation is determined to represent the best value to the Government. In making the best value determination, the Government considers technical and past performance being equal in importance, and both being significantly more important than price.
 

Web Link

Please click here to view more details.
(http://ideasec.nbc.gov/j2ee/announcementdetail.jsp?serverId=NB140101&objId=196342)
 

Place of Performance

Address: Denver

Zip Code: 80235

Country: US
 

Record

SN01151133-W 20060923/060921221604 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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