Loren Data's SAM Daily™

FBO DAILY ISSUE OF SEPTEMBER 24, 2006 FBO #1763
SOLICITATION NOTICE

67 -- Sony Camcorder/Case; Canon Lens/Converter; Anton Battery/Charger

Notice Date

9/22/2006
 

Notice Type

Solicitation Notice
 

NAICS

334310 — Audio and Video Equipment Manufacturing
 

Contracting Office

Department of the Air Force, Air Force Materiel Command, ASC - Aeronautical Systems Center, 2275 D Street, Wright-Patterson AFB, OH, 45433-7218
 

ZIP Code

45433-7218
 

Solicitation Number

FA8601-06-T-0225
 

Response Due

9/27/2006
 

Small Business Set-Aside

Total Small Business
 

Description

This is a combined synopsis/solicitation for 100% Small Business Set-Aside for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number is FA8601-06-T-0225 and is issued as a Request for Quote. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-12, Effective 04 Aug 2006 and Class Deviation 2005-o0001. The North American Industry Classification System (NAICS) code for this acquisition is 334310, with an associated size standard of 750 employees. Contractors must be registered in the Central Contractor Registry (CCR) prior to award for solicitations issued after 31 May 98. The web site for the CCR is http://www.ccr.dlis.dla.mil/ccr/scripts/index.html. The telephone number for CCR is 1-888-CCR-2423 and the Fax number is 1-703-696-0213. The Contracting Squadron, 88 CONS/PKBA, will make the following acquisition: The solicitation issue date is 22 Sep 06 and will close 27 Sep 06 at 3:00 p.m. EST to provide purchasing action and installation of all required items listed below for 88 Communication Group, bldg 30, 2191 Monahan Way, Wright-Patterson Air Force Base, OH. Pricing should be FOB Destination. Products should be delivered with 45 days of delivery order. CLIN 0001 Sony DSR450WSL 2/3? 3 CCD DVCam Camcorder CLIN 0002 Canon YJ19X9B IRS 2/3 in. Pro Video Lens, 2.0X Extender includes shuttle shot feature CLIN 0003 Canon W80Y-85 Crossover Adapter/Wide Converter (for 19X and 18X only) CLIN 0004 Sony LC424TH Shipping Case with Built-In Wheels by Thermodyne CLIN 0005 Anton Bauer Tandem70 Charger/power Supply 70W CLIN 0006 Anton Bauer QR-DSR ? Mounts Instantly to DSR Series DV-CAM Camcorders The attachments will be posted on Federal Business Opportunities (FBO) at the web site: http://www.fbo.gov. This RFP can be downloaded and printed from the World Wide Web at the address above. After the solicitation has been posted, it is incumbent upon the interested parties to review the web site frequently for updates to the documents. BRAND NAME JUSTIFICATION (Attachment 1): 88CG requires Sony, Canon and Anton Bauer brand name because these brands will ensure the equipment is interchangeable with our existing remote and studio equipment. If other brands of are purchased, the Base Multimedia Center would be required to purchase separate equipment for each camera. The Government will evaluate equally, as regards to time of delivery, offers that propose delivery of each quantity within the applicable delivery period specified above. Offers that propose delivery that will not clearly fall within the applicable required delivery period specified above will be considered nonresponsive and rejected. The Government reserves the right to award under either the required delivery schedule or the proposed delivery schedule, when an offeror offers an earlier delivery schedule than required above. Direct all questions concerning this acquisition to Capt Darla Curnutte at (937) 522-4611. Email or mail your quote to darla.curnutte@wpafb.af.mil or 1940 Allbrook Dr, Suite 3, WPAFB, OH 45433 by 27 Sep 06 at 3:00pm EST. Facsimile or alternate proposals are not acceptable. Submit with your proposal the following, completed clauses: 52.212-3 Offeror Representation and Certification ? Commercial Items 252.212-7000 Offeror Representation and Certification ? Commercial Items Of the available clauses, the following apply and are incorporated by reference: 52.204-9 Personal Identify Verification of Contractor Personnel; 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items (Apr 2006) (deviation); 52.212-4, Contract Terms and Conditions -- Commercial Items (Sep 2005); 52.212-1, Instructions to Offeror -- Commercial Items (Jan 2006); 52.222-3, Convict Labor (Jun 2003); 52.222-21, Prohibition of Segregated Facilities (Feb 1999); 52.222-26, Equal Opportunity (Apr 2002); 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Dec 2001); 52.225-13, Restrictions on Certain Foreign Purchases; 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration (Oct 2003); 52.247-34, FOB Destination; 52.233-1, Disputes; 52.233-3, Protest After Award; 52.233-4, Applicable Law for Breach of Contract Claim; 252.204-7003, Control of Government Personnel Work Product; 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items (deviation) 252.225-7001, Buy American Act and Balance of Payments Program; 252.225-7002, Qualifying Country Sources As Subcontractors; 252.232-7003, Electronic Submission of Payment Requests; and 252.243-7001, Pricing of Contract Modifications. Of the available clauses, the following apply and are incorporated by full text: a. 5352.201-9101 OMBUDSMAN (10 AUG 2005) (a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the party to another official who can resolve the concern. (b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMBC A-76 competition performance decisions). (c) If resolution cannot be made by the contracting officer, concerned parties may contact the Center/MAJCOM ombudsmen, Stephen J. Miller, ASC/AE, 1755 Eleventh St, B570, R113, Wright-Patterson AFB, OH 45433-7404 (Phone: 937-255-5315; FAX 937-656-7193; E-Mail stephen.miller@wpafb.af.mil). Concerns, issues, disagreements, and recommendations that cannot be resolved at the MAJCOM/DRU level, may be brought by the concerned party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (703) 588-7004, facsimile number (703) 588-1067. (d) The ombudsman has no authority to render a decision that binds the agency. (e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer. b. 88 CONS G-001, WIDE AREA WORK FLOW ? RECEIPT AND ACCEPTANCE (WAWF-RA) ELECTRONIC INVOICING AND RECEIVING REPORT INSTRUCTIONS 1. CONTRACTORS SHALL SUBMIT INVOICES THROUGH WAWF-RA FOR PAYMENT. SUBMISSION OF INVOICES VIA ANY OTHER METHOD SHALL DELAY PAYMENT. HARD COPIES OF INVOICES ARE NO LONGER ACCEPTABLE METHODS OF SUBMISSION AND MAY BE RETURNED TO THE CONTRACTOR. 2. The contractor shall be paid after submission of a properly prepared invoice and after final inspection and acceptance by the Government. In accordance with DFARS 252.232-7003, use of electronic payment requests is mandatory. Wide Area Workflow ? Receipt and Acceptance (WAWF-RA) is the Department of Defense system preferred choice for submission of electronic payment requests and receipt and acceptance documents. The following information will aid in the submission of an invoice through WAWF-RA. 3. Information regarding WAWF-RA is available on the Internet at https://wawf.eb.mil. Note that the Software Users Manual posted to WAWF-RA is an excellent source for information when completing the invoice submission process. WAWF-RA training is also available at http://www.wawftraining.com. 4. Invoices shall be submitted (Selection determined by the Contracting Officer by placing an X in the appropriate block): a. [X] After Delivery of Supplies or Services b. [. .] Monthly (After Performance) c. [. .] Quarterly (After Performance) d. [. .] Semi-annually (After Performance) e. [. .] Yearly (After Performance) 5. The following codes are required to properly route your invoices and/or receiving reports through WAWF-RA. Missing elements in the following areas may cause delays in the payment process. a. ISSUE DATE: . . b. CONTRACT NUMBER: . . c. DELIVERY ORDER NUMBER: . . (Note to contractor : Blank unless provided by the contracting officer ) d. CAGE CODE: . . e. PAY OFFICE DODAAC: . . 6. The contractor shall submit invoices using the following format for Payment Type. Be advised that only the selections noted below shall be used in the submittal process. THE CONTRACTOR SHALL STRICTLY ADHERE TO THE SELECTION NOTED BELOW TO AVOID DELAYS IN THE PAYMENT PROCESS. SUBMISSION OF INVOICE OTHER THAN THAT SPECIFIED BELOW MAY DELAY PAYMENT AND/OR CAUSE INVOICE TO BE RETURNED. a. [..] Invoice (Note to contractor: To be used ONLY if authorized by the Contracting Officer) b. [. .] Invoice 2n1 (Services Only) c. [. .] Construction Payment Invoice d. [. .] Commercial Item Financing (Note to contractor: To be used ONLY if authorized by the Contracting Officer) e. [. .] Performance Based Payment (Note to contractor: To be used ONLY if authorized by the Contracting Officer) f. [. .] Progress Payments (Note to contractor: To be used ONLY if authorized by the Contracting Officer) g. [. .] Receiving Report h. [X] Invoice and Receiving Report (COMBO) Note: Inspection = X (source, destination) Acceptance = X (source, destination) i. [. .] Public Voucher (Note to contractor: If no selection is specified above, contractor shall utilize the Invoice 2n1 (Services Only) format. Contact the Contracting Officer for clarification when in doubt on how to submit an invoice through Wide Area Work Flow. Also note that if the contractual document requires attachments to be submitted (e.g., a copy of a paid freight bill), this can be accomplished by following instructions under Software User?s Manual on the WAWF-RA site regarding ?attachments?. 7. The following additional codes are required to properly route your invoices and/or receiving reports through WAWF-RA. Note that if errors are received in the creation of your document, stop and call the Contracting Officer for verification of code required. Also note that some fields shown may or may not be included depending upon the type of invoice created. An example of the fields required when submitting an invoice are provided: a. ISSUE BY DODAAC: FA8601 b. ADMIN DODAAC: FA8601 (Note to contractor: This field may also be referred to as ADMIN BPN) c. INSPECT BY DODAAC or BPN: F4FFCK EXT: . . (Note to contractor: These fields may be blank if not filled out by the contracting office, EXT may be blank even if the Inspect By DODAAC is shown.) d. MARK FOR CODE: Leave Blank e. SHIP TO CODE: F4F1BB EXT: . . (Note to contractor: EXT may be blank even if the first code here is shown. Also note this may also be referred to as Service Acceptor Code or Contracting Officer Code. In the future, this code may be referred to as BPN) f. SHIP FROM CODE: Leave Blank g. SHIPMENT NUMBER: (Note to contractor: This field is created and provided by the contractor. If no shipment number is completed in the WAWF process, the invoice number will be the default number.) h. INVOICE NUMBER: (Note to contractor: This is the invoice number created and provided by the contractor) i. ADDRESSES TAB (Note to contractor: WAWF-RA will pre-populate the address information, ensure it is correct.) j. DISCOUNT TAB (Note to contractor: This allows for prompt payment discounts) k. FOB: D (D, S, V) (D denotes destination shipping, S denotes shipment address same as contractor?s address, V denotes shipment from other than contractor?s address.) (Note to contractor: If other than Destination (D), submission of a paid freight bill may be required as an attachment to substantiate shipping charge.) 8. When creating invoices and/or receiving reports, the contractor shall select the ?Additional E-mail Notifications? link and enter the e-mail addresses below. The Government will advise the contractor of changes to these e-mail notifications by letter or e-mail vs. contract modification. Upon receipt of the change(s), the contractor shall include the new e-mail notifications when creating invoices and/or receiving reports. Contractor shall send an email notification to the addressees listed below upon submittal of an invoice through Wide Area Work Flow (WAWF-RA). a. INSPECTOR: b. ACCEPTOR: c. CONTRACT ADMINISTRATOR: d. CONTRACTING OFFICER: e. ADDITIONAL CONTACT: 9. Questions concerning payments should be directed to the Defense Finance Accounting Services (DFAS) located in Block 18a. of the contract/order. The contract, purchase order, or invoice number is required when inquiring about payment status. Payment information may also be accessed from the DFAS web site at https://myinvoice.csd.disa.mil/index.html. 10. DEFINITIONS. Following is a list of definitions that may be helpful. Additional information can be found at http://farsite.hill.af.mil/ and http://www.dod.mil/dfas/commpay/contractorpayment/. BPN: Business Partner Number. An integrated electronic infrastructure the Government uses to manage (i.e., collect, validate, access and maintain) the information it needs to transact business with its contractors. The BPN is located at http://www.bpn.gov. CAGE CODE: Commercial and Government Entity Code. A CAGE Code is a five (5)-position code that identifies companies doing or wishing to do business with the Federal Government. http://www.ccr.gov/ COMMERCIAL ITEM FINANCING IS a form of contract financing resulting from the Federal Acquisition Streamlining Act (FASA) of 1994. Use of this type of invoicing shall be approved by the Contracting officer. CONTRACTING OFFICER: The person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. CONTRACTOR: Also known as vendor DODAAC: Department of Defense Activity Address Code. A six-position code that uniquely identifies a unit, activity, or organization that has the authority to requisition and/or receive materiel DELIVERY ORDER: An order for supplies placed against an established contract or with Government sources. F.O.B. DESTINATION: Free on board at destination; i.e., the seller or consignor delivers the goods on seller?s or consignor?s conveyance at destination. F.O.B. ORIGIN: Free on board at origin; i.e., the seller or consignor places the goods on the conveyance. Unless the contract provides otherwise, the buyer or consignee is responsible for the cost of shipping and risk of loss. INSPECTION: means examining and testing supplies or services (including, when appropriate, raw materials, components, and intermediate assemblies) to determine whether they conform to contract requirements. INVOICE: means a contractor's bill or written request for payment under the contract for supplies delivered or services performed (see also ?proper invoice?). MUST: see SHALL. PERFORMANCE BASED PAYMENTS: A provision for the use of Performance Based Payments (PBPs) as an alternative to progress payments for contract financing. Use of Performance Based Payment method shall be approved by the Contracting Officer PROGRESS PAYMENTS: Progress payments are payments made based on the cost incurred by the contractor as work progresses under the contract. Use of Progress payment method shall be approved by the Contracting Officer. PROPER INVOICE: An invoice that meets the minimum standards specified in FAR 32.905(b). RECEIVING REPORT: Written evidence that indicates Government acceptance of supplies delivered or services performed. SHALL: The imperative. SHOULD: An expected course of action or policy that is to be followed unless inappropriate for a particular circumstance. TAXPAYER IDENTIFICATION NUMBER (TIN): The number required by the IRS to be used by the offeror in reporting income tax and other returns. WINS: Web Invoicing System. https://ecweb.dfas.mil/wins/login.jsp DFAS has implemented a Web Invoicing System (WInS) available through the Internet system in addition to the traditional Value Added Network (VAN) based EDI. c. 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://farsite.hill.af.mil d. 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (APR 1984) (a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause. (b) The use in this solicitation or contract of any Defense Federal Acquisition Regulation (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation. The Government will evaluate equally, as regards to time of delivery, offers that propose delivery within the applicable delivery period specified above. Offers that propose delivery that will not clearly fall within the applicable required delivery period specified above, will be considered nonresponsive and rejected. The Government reserves the right to award under either the required delivery schedule or the proposed delivery schedule, when an offeror offers an earlier delivery schedule than required above. Pursuant to the Brand Name or Equal clause; the offeror must provide descriptive literature of item being offered. Equal will be evaluated based on the information furnished by the offeror. If descriptive literature is not provided the offeror will be determined to be nonresponsive. Attachments: 1. Brand Name Justification 2. FAR/DFAR Reps and Certs
 

Place of Performance

Address: 88CG, Bldg 30, 2191 Monahan Way, Wright-Patterson AFB OH

Zip Code: 45433

Country: UNITED STATES
 

Record

SN01152039-W 20060924/060922220710 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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