SOLICITATION NOTICE
U -- testing specialist
- Notice Date
- 9/23/2006
- Notice Type
- Solicitation Notice
- NAICS
- 611710
— Educational Support Services
- Contracting Office
- Department of the Air Force, Air Combat Command, 4 CONS, 1695 Wright Brothers Ave, Seymour Johnson AFB, NC, 27531
- ZIP Code
- 27531
- Solicitation Number
- FA4809-07-Q-7028A
- Response Due
- 9/27/2006
- Archive Date
- 10/12/2006
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR Subpart 12.6 and FAR FAC 2005-12. This announcement constitutes the only solicitation, and is issued as a Request for Quotation. A WRITTEN SOLICITATION WILL NOT BE ISSUED. This is a 100% Small Business. This is firm-fixed price procurement and will be procured using commercial procedures. Solicitation Number is FA4809-07-Q-7028A. The NAICS code 611710 applies to this solicitation. The size standard is $6,500,000. CLIN#0001: Service for a Testing Administrator for FY 07 (1 Oct 06 thru 30 Sep 07) Quantity: 327 Units $________________ per UNIT STATEMENT OF WORK 1. DESCRIPTION OF SERVICES: Non-personal services in support of U.S. Air Force voluntary off-duty education program to include the Defense Activity for Non-Traditional Education Support (DANTES) and Air Force Professional Military Education (PME) testing programs and other test as stated. 2. PERIOD OF PERFORMANCE: Contract start date is 1 Oct 06 through 30 Sep 07. The selected contractor/individual must have at least one year remaining at the current duty station to provide for continuity. 3. QUALIFICATIONS: Excellent customer service skills and verbal communication skills are essential. Two years of experience as a test administrator is required. Working knowledge of the Air Force Automated Education Management System (AFAEMS) Lite and e-testing program is required. Knowledge of/experience with standardized educational and military testing programs is preferred. Knowledge of/experience with AF terminology, office procedures, and education programs plus familiarity with WINDOWS NT, Microsoft Word, PowerPoint, Excel and Access is highly desirable. Applicant must obtain a Dunn & Bradstreet number prior to registering as a government contractor. Resumes and transcripts shall be submitted to the Education Services Officer for review of qualifications and selection determination. 4. WORK HOURS/DAYS: The government will determine the number of testing units (scheduled appointments for at least five (5) but no more than fifteen (15) authorized examinees for the services identified in this Statement of Work) required each week and will notify the contractor with the intended schedule no later than fourteen (14) days prior to the designated work unit. Authorized examinees who may be tested include active duty military, dependents of active duty U.S. military personnel; DOD, NAF and DODDS civilians, and US military retirees, plus adult dependents of same. In addition, each unit will include testing and applicable administrative time. The contractor will be on an on-call basis. A minimum of five examinees must be scheduled by the TCO/ATCO or his/her designee prior to initiating a call for service. Normally a maximum of two (2) units will be performed in one calendar day for a range of six (6) to eight (8) testing units per week. Each unit will require a minimum of three (3) hours to a maximum of four (4) hours. Units will generally be scheduled on separate days. The Test Administrator is responsible for checking the test log 24 hours in advance of each scheduled test session to insure five examinees have signed up. If a scheduled test session must be canceled due to emergency, a 24-hour notification prior to the start of the session must be provided by the test administrator to allow time to contact and reschedule those registered. Additionally, units will be scheduled to support customer service. Units will not be worked on federal holidays or when the office is closed or outside the normal work hours of 7:30 AM - 4:30 PM or 8:00 AM - 5:00 PM, M-F. Exact days and times of services will be by the government in advance and may be modified by mutual agreement according to changing program needs. Ideally, four to five morning sessions and two to three afternoon sessions will be scheduled each week for testing, depending on student demand. Contractor will arrive at least 15 minutes prior to start of test session to insure sessions begin promptly and will provide constant visual supervision throughout the entire session. Changes to the test schedule must be approved by the TCO/ATCO and must be advertised at least two (2) weeks in advance. Tests are not scheduled on Federal holidays or when neither the TCO nor the ATCO is available to be present during testing. 5. GUIDELINES: Provisions of AFI-36-2306, AFI36-2605, AFI36-36-2201 the AFIADL catalog and the DANTES Examination Program Handbook apply. 6. SECURITY REQUIREMENTS FOR UNCLASSIFIED CONTRACTS: a. Pass And Identification Items. The contractor shall ensure the pass and identification items (Common Access Card) required for contract performance are obtained for employees and non-government owned vehicles. Contractor will, as a part of the Public Key Infrastructure (PKI), obtain a common access card (CAC) to protect and digitally sign electronic mail and documents. This card is utilized as a DoD identification card. Security Clearances: As per AFSSI 5027 paragraph 5.3.1 All persons accessing the base network must, at minimum, have a completed National Agency Check (NAC) or equivalent verified through the Automated Security Clearance Approval System (ASCAS) roster. On-line course requirements may also need to be met for network access. b. Retrieving Identification Media. The contractor shall retrieve all identification media, including vehicle passes from employees who depart for any reason before the contract expires; e.g. terminated for cause, retirement, etc. c. Traffic Laws. The contractor and its employees shall comply with base traffic regulations. d. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned vehicle or privately owned vehicle while on Seymour Johnson AFB. e. For Official Use Only (FOUO). The contractor shall comply with DoD 5400-7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program, requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material. f. Reporting Requirements. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DOD personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment. g. Physical Security. The contractor shall be responsible for safeguarding all government property and controlled forms provided for contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured. h. Key Control. (IF APPLICABLE) The contractor shall establish and implement methods of making sure all keys issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons. The contractor shall not duplicate any keys issued by the government. 1) The contractor shall immediately report to the BTES Flight Chief or Building Manager any occurrences of lost or duplicated keys. 2). In the event keys, other than master keys, are lost or duplicated, the contractor may be required, upon written direction of the contracting officer, to re-key or replace the affected lock or locks without cost to the government. The government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the contractor. 3). The contractor shall prohibit the use of keys, issued by the government, by any persons other than the contractor?s employees and the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in performance of contract work requirements in those areas. i. Lock Combinations. The contractor shall control access to all government provided lock combinations to preclude unauthorized entry. The contractor is not authorized to record lock combinations without written approval by the TCO/ATC or BTES Flight Chief. Records with written combinations to authorized secure storage containers, secure storage rooms, or certified vaults, shall be marked and safeguarded at the highest classification level as the classified material maintained inside the approved containers. 7. SPECIAL REQUIREMENTS: a. Contractor must inform the BTES Flight Chief of anticipated absence from a scheduled unit at least 24 hours prior to scheduled arrival. If desired, longer absences may be scheduled with the coordination of the BTES Team Leader. Such absences should not exceed two weeks at a time or four weeks in one fiscal year. Extended absences will not be scheduled when quarterly reports are due or when either the Test Control Officer or his/her alternate is on scheduled leave or TDY. b. Contractor must successfully complete (95% right) the Examination for DANTES Testing Personnel and DANTES Test Administrator?s Instructional Course within two weeks of assuming position. c. In performance of contract requirements, contractor is authorized access to DANTES, PME/AFIADL and college examinations and to the security container in which they are held. d. Contractor must remain physically present during the entire test session unless relieved by an appropriate authority. 8. MATERIALS AND EQUIPMENT: The government will provide all necessary equipment, supplies and materials to include workstations, computer (with internet access), telephone and other materials and equipment mutually agreed to fulfill the requirements of this contract. 9. SPECIFIC TASKS FOR TEST ADMINISTRATION: The Test Administrator is responsible for securing and administering the following categories of tests to eligible military and civilian personnel and their dependents as authorized by DANTES, AFIADL, ACC and local regulations (NOTE: additional tests may be added as needed): a. All DANTES-approved examinations (to include but not be limited to): college entrance exams (ACT, SAT); tests for college credit (CLEP, DSST, AFIADL, GRE Subject); professional certification exams (PRAXIS, ASE); interest batteries (SII) and career assessment inventories (CAI). b. All AF AFIADL end of course (EOC) tests including but not necessarily limited to those for CDC, CerTests/E-Tests, 7 level exams, Courses 5/12 and 8/9, AWC, ACSC and SOS. c. Any tests specifically required by an education institution for admission or for course enrollment/course completion, including placement tests. d. Tests requested to be administered by eligible personnel, such as correspondence course and qualification/certification exams. e. Any test required by the Air Force that is not normally administered through the local military test control officer. f. Other tests used in local advisement or guidance programs, to include career assessment and interest inventories, as requested by the ESO. NOTE: Tests will be administered in accordance with instructions provided by testing institutions, the DEPH, testing handbooks, test examiner guides, AFIADL and TCO/ATCO instructions to ensure no possibility of test compromise. Any test compromise will immediately be reported to the TCO/ATCO. 10. RELATED ADMINISTRATIVE TASKS: The following tasks are elements of performance in the non-personal services contract for which must be performed in conjunction with and in addition to the actual test administration. a. Check room prior to testing to ensure proper spacing between desks and that adequate lighting, heat, and air exist. Verify no notes or information has been left in the testing room. Ensure testing office and testing room are kept in a condition conducive to good test performance, and that an adequate circulation of fresh air is available. b. Complete safe and test office security forms each time the safe is opened and at the close of each test session. Ensure all exam materials (tests, CD-ROMs, test disks) are secured after each test session in the appropriate safe drawer. Verify computer test material has been removed from the CPU unit and secured. c. Lock the safes and testing office doors and windows before leaving the testing office. d. Log in all exams upon receipt and enter test, serial and part numbers on the DANTES form or in the AFAEMS data base, ensuring that entries are made no later than the first duty day after tests are received. Track all tests returned, destroyed or forwarded. Prepare new DANTES inventory sheets monthly via computer or by typing a new one. e. Identify all newly arrived AFIADL tests on the envelope, showing the name of the student, test identification number, date received, and expiration date. Enter all AFIADL tests into the data file in the established format. Notify Unit Training Manager (UTM) of receipt of paper based mandatory CDC examinations within 3 working days of receipt. Verify in CDSAR, prior to testing, exam number to be administered and ensure course has not expired. f. Notify students when tests have arrived, first by mail and later by phone if needed. File DANTES score reports in student records as required and mail results to student within 7 duty days of receipt. Provide files to Education Counselor for all passing score reports. g. Maintain an official log on all examinees testing, showing the individual?s name, the test title and the start and stop times for all test intervals. Ensure each student signs this log upon receiving test and that all entries are complete and legible. h. Require all examinees to present official picture identification before allowing them to test according to institution guidelines. i. Check test materials for marks/missing pages before issuing them to students. j. Instruct all examinees at the beginning of each session as follows: 1) To read carefully and follow instructions exactly as they are printed in the test booklet/on the computer screen. 2) To adhere to any prescribed time limits. (The contractor will ensure that all timing limits are adhered to and the examinee is aware of the time requirements for each test.) k. Review each answer sheet as it is submitted by the examinee to ensure proper completion and that information is correctly annotated. Ensure no testing information is taken from the testing room by collecting and shredding all scrap paper. l. Check each reusable answer booklet as it is returned for marks and erase completely. Check all booklets prior to and after testing for missing pages and enter the time they are returned in the test log. m. Prepare DANTES order forms for TCO/ATCO signature and advise TCO of under or over-stocking of any test related item. Ensure adequate numbers of tests and answer sheets are maintained at all times based on prior usage patterns, student inputs and TCO recommendations. n. Process all necessary paperwork required for optimum operation of testing program, to include scanning of CLEP/DANTES exams and provide individuals with unofficial results. Prepare completed answer sheets, tests, checks/money orders, and any unused tests that may need to be returned to the various testing agencies according to the instructions for each type of test (certified and or clearly marked as test material) and within stated timelines. All documents required for mailing will be completed by the contractor, except for the TCO/ATCO signature, prior to final check and sealing by the TCO/ATCO. Score and provide results to members taking locally scorable exams. Forward test results to agencies as they required (fax, mail, FTP) and within stated timelines. o. Inventory contents of the safes (accountable DANTES materials) each time it is opened. Assist TCO/ATCO with weekly, monthly and quarterly inventories and with quarterly reports. p. Discard obsolete materials within 7 days of receipt of new publications and ensure dated materials/exams are returned by expiration deadlines. Test examiner should destroy used or nonessential AFIADL CE?s following timeline guidance by shredding after conducting a test inventory with the TCO or ATCO. Verify AFIADL status as required through CDSAR. Annotate on the test inventory log the course exam, control number, reason for destruction, date of destruction, and signature of person performing the destruction in accordance to TCO policy. No exams will be destroyed without the TCO or ATCO being present. q. Inform TCO/ATCO immediately of any irregularities, which may represent the potential for a test compromise or complaint from a testing candidate. Report any computer related malfunctions to the TCO/ATCO/BTES Flight Chief immediately. r. CerTest/E-test administration. Follow administration directions provided for computer based testing. Must be able to utilize answer sheet manager (FTP) to forward test results, be able to score and print exam results and ensure examinee is provided the correct exam. Keep abreast of changes or downloads required by checking web site weekly and verifying updates have been completed by maintaining a log indicating date of update. s. Maintain familiarity with The DANTES Examination Program Handbook (DEPH) and the AFIADL catalog/web site ensuring currency of all test instructions and policies. Keep BTES staff informed of testing changes. t. Track and maintain a file/data base of special order tests and miscellaneous exams for use by BTES staff. Handle all follow-up associated with these tests. u. Maintain statistical data related to test administration as required by BTES Flight Chief and assist with reports and PowerPoint slides as requested. Such data will include (but not necessarily be limited to) monthly statistics on types of tests administered and to whom (by rank and service) and any additional test related data required for semi-annual and annual reports. Provide CDC (AFSC and unit) statistical data report to Education Technician for review to be forwarded to ACC/DPPT by the fifth calendar day of the month following the report period. v. Maintain all document and correspondence files in a neat and orderly manner. Separate files by calendar year. Contractor will be responsible for making file labels and setting up the file for each new calendar year. w. Refer all questions on schedule changes or testing policy to the TCO/ATCO and all questions on interpretation or application of test results to the counselors. 11. TERMINATION: Contract may be terminated in accordance with the termination clauses contained within the contract. 12. PAYMENT SUBMISSIONS: Monthly detail reports of hours and days worked must be submitted for approval to the BTES Flight Chief for review before payment will be authorized. 13. EMPLOYEES: The contractor shall ensure all employees working on Seymour Johnson Air Force Base possess proper identification and/or citizenship documentation. Under the Immigration and Nationality Act (INA), employers may hire only persons who may legally work in the United States (i.e., citizens and nationals of the U.S.) and aliens authorized to work in the U.S. The employer must verify the identity and employment eligibility of anyone to be hired (Ref: U. S. Department of Labor: http://www.dol.gov/compliance/guide/aw.htm#whowhich) The following clauses and provisions apply to this acquisition: FAR 52.212-1 Instructions to Offerors-Commercial Items; The RFQ should be submitted and shall contain the following information: 1) RFQ number, 2) time specified for receipt of offers, 3) name, address, and telephone number of offeror, 4) terms of any express warranty, 5) price and any discount terms, 6) a completed copy of the representations and certifications at FAR 52.212-3 Alt 1 Offeror Representations and Certifications-Commercial Items (see FAR 52.212-3(j) for those representations and certifications that the offeror shall complete electronically); Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration, (IAW FAR 4.1201 prospective contractors must be registered in the Online Representative & Certification Application (ORCA) at http://orca.bpn.gov ) 7) Period for acceptance of offers - The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation, 8) Late offers - Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is ?late? and will not be considered. FAR 52.212-2 Evaluation-Commercial Items, award evaluation will be in accordance with FAR 13.106-2 and will be based on price and other factors most advantageous to the government. FAR 52.212-4 Contract Terms and Conditions-Commercial Items. FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, Paragraphs (a), (b) (5)(ii) (14) (15) (16) (17) (18) (19) (20) (24)(ii) (26) (31), (d), and (e) applies to this solicitation. FAR 52.212-5 (Deviation) Contract Terms and Conditions Required to Implement Statutes or Executive Order ? Commercial Items. Specifically, the following clauses cited are applicable to this solicitation: FAR 52.204-7 Central Contractor Registration, FAR 52.219-1 Alt 1 Small Business Program Representations (Offerors must include a completed copy of this provision with their quote), FAR 52.219-27 Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside, FAR 52.222-1 Notice to the Government of Labor Disputes, FAR 52.222-22 Previous Contracts and Compliance Reports, FAR 52.222-25 Affirmative Action Compliance Reports, FAR 52.232-18 Availability of Funds, FAR 52.247-34 F.O.B. ? Destination, FAR 52.252-1 Solicitation Provisions Incorporated by Reference, FAR 52.252-6 Authorized Deviations in Clauses, FAR 52.252-2 Clauses Incorporated by Reference (located at http://farsite.hill.af.mil). The following are also applicable to this solicitation: DFARS 252.204-7004 Required Central Contractor Registration, DFARS 252.232-7003, Electronic Submission of Payment Requests, DFARS 252.246-7000, Material Inspection and Receiving Report, AFFARS 5352.201-9101 Ombudsman. Primary Point of Contact is TSgt Brian Cooper at (919) 722-5405 and Alternate is 1st Lt. Bruce Herbert at (919) 722-5408. Mailing address for quotes is 1695 Wright Brothers Ave, Seymour Johnson AFB, NC 27531. All quotes shall be received NLT 27 Sept 2006 at 10:00 A.M. EST. Facsimile quotes will also be accepted at (919) 722-5404. ALL OFFERORS MUST BE REGISTERED IN THE DEPARTMENT OF DEFENSE CENTRAL CONTRACTOR REGISTRATION (CCR) DATABASE PRIOR TO RECEIVING ANY AWARD. Information concerning CCR requirements can be accessed at http://www.ccr.gov or by calling the CCR Registration Center at 1-888-227-2423. All responsible sources may submit a quotation, which, if timely received, shall be considered by this agency. This solicitation will be posted on the Electronic Posting System (EPS) Internet website only.
- Place of Performance
- Address: 4th Contracting Sq., 1695 Wright Brothers Ave, Seymour Johnson AFB NC 27531
- Zip Code: 27531
- Country: UNITED STATES
- Zip Code: 27531
- Record
- SN01152995-W 20060925/060923220254 (fbodaily.com)
- Source
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