MODIFICATION
J -- Elevator Maintenance
- Notice Date
- 9/23/2006
- Notice Type
- Modification
- NAICS
- 811310
— Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- Contracting Office
- Department of the Air Force, Air Combat Command, 509 CONS, 727 Second St - Suite 124A, Whiteman AFB, MO, 65305
- ZIP Code
- 65305
- Solicitation Number
- FA4625-07-Q-0002
- Response Due
- 9/29/2006
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quotation (RFQ), solicitation number FA4625-07-Q-0002. This is a 100% Small Business Set-Aside.The point of contact for this RFQ is Amn Daniel Blackmore at (660) 687-5431.///////////////////////////////////////////// STATEMENT OF WORK FOR ELEVATOR MAINTENANCE AND REPAIR ///////////////////////////////////////////// 1. SCOPE OF WORK. The contractor shall furnish all management, labor, tools, scanner, analyzer, and any other equipment (electronic and otherwise), transportation, materials, and parts necessary to inspect, test, maintain and repair elevators as set forth in this statement of work (SOW). All work shall be performed in accordance with (lAW) this SOW and shall conform to the terms, standards, and conditions of the supporting contract. The period of performance for this service contract will be from 1 October 2006 - 30 September 2007. Specific maintenance tasks performed shall be lAW the procedures outlined by the respective elevator/escalator manufacturer. 2. TASKS. 2.1. Quality Control. The contractor shall provide quality control adequate to ensure that inspections are thorough and that all required repairs and maintenance tasks are performed lAW prescribed standards and ensure full compliance with American National Standards Institute (ANSI)/American Society of Mechanical Engineers (ASME) standards. 2.2. Preventive Maintenance. The contractor shall perform complete preventive maintenance, repair, testing, and inspection of all elevator equipment listed in Appendix A on a monthly basis, ensuring they are maintained in safe operating condition. Maintenance/repair and service work shall be performed lAW the manufacturer's specifications, instructions, and handbooks. In addition, service work shall conform to the National Elevator Maintenance Standards for inspections and adjustments. The contractor shall adjust, lubricate, repair, replace, inspect, and/or test elevators and their associated parts, including, but not limited to: machines, motors, generators, controllers, gears, bearings, clutch and brake components, commuters, coils, stators, brushes, windings, relays, contacts, magnet housing frames, rotating elements, hangers, tracts, guides, door operating devices, pistons, cylinders, gauges and other hydraulics items, interlocks, gates, controls, alarms, buttons, indicators, lights, signal, communication systems, and safety equipment. The contractor shall inspect and maintain the hydraulic fluid overflow reservoir system and remove excess fluid as required. The contractor shall repair or replace elevator electrical, mechanical or hydraulic parts as deemed necessary, using only genuine standard parts produced for the use as installed. All parts shall be of the original manufacturer's design and specifications or equal thereto. The contractor shall perform recurring maintenance and service as required by the manufacturer's listed procedures. 2.3. Test. The contractor shall ensure that all tests of elevators and individual component parts shall be performed lAW the appropriate ANSI! ASME Standard. The contractor shall specifically test to the requirements of ANSI! ASME 17 .1, "Safety Code for Elevators and Escalators", ANSI! ASME 17.1, "Handbook for Elevators, Escalators, and Moving Walks", ANSI! ASME 17.2, "Inspector's Manual for Elevators and Escalators", ANSI!ASME 17.3, "Existing Elevators and Escalators, Safety Code", and, ANSI!ASME 17.4, "Emergency Evacuation of Passengers from Elevators". The Contractor shall provide any special tools or test equipment needed to perform each test. 2.4. Safety Tests. The contractor shall inspect and test all safety devices, alarms, and governors semi annually. These tests shall be accomplished lAW ANSI Code A-17, Section 1001 for electrically-powered elevators, and Section 1004 for hydraulically-driven elevators. Annual periodic tests and inspections shall be accomplished lAW ANSI Code A-17, Section 1002 for electric elevators and Section 1005 for hydraulic elevators. The contractor shall conduct the annual no load test of elevators when applicable, using ANSI Code A17 for these tests. 2.5. Wire Ropes, Cables and Pulleys. The contractor shall re-work or replace ropes, cables, and pulleys, to include electrical conductors and traveling cables, as required by the elevator or the independent component manufacturer, to ensure compliance with all safety requirements. The contractor shall also check tension of hoisting cables and equalize cable loading by adjustments as required. 2.6. Lubrication. The contractor shall maintain proper lubrication of rollers, bearings and guide rails, and other components requiring lubrication. The contractor shall furnish all special lubricants and cleaning supplies as required by the elevator manufacturer to service and repair elevators. The contractor shall also repair or replace guides and rails when wear of these items is found beyond specification limits. 2.7. Corrosion Treatment and Control. The contractor shall inspect elevator components for the presence of corrosion. Corroded areas shall be appropriately treated to reduce or inhibit corrosion development, or be replaced if they are beyond specification limits. 3. PARTS TO BE FURNISHED AND INSTALLED OR REPAIRED. 3.1. The Contractor shall furnish and install or repair when and as necessary, machine hydraulic pumps, motor generators, controllers, selectors, worms, gears, thrusts, windings, commuters, hydraulic pump "V" belts and pulleys, hydraulic valve components and coils, circuits, magnet frames, relays, contractors, control fuses, cams, car doors and hoist way door hangers, tracks and door gibs, door operating devices, interlocks and contacts, car gates, safety devices, governors, push buttons, enunciators, hall lantern and indicators, lamp replacements in signal systems and all other elevator accessory equipment. All parts shall be of the original manufacture's design and specification or equal thereto. 3.2. The Contractor shall not supply or replace incandescent or fluorescent lamps for car light fixtures, supply or replace floor covering on elevator car platforms, make renewals or repairs necessitated by reason of negligence or abuse of the equipment by persons other than Contractor representatives/employees, or by reason of any other cause beyond the control of the Contractor, except normal wear and tear, or install new attachments as may be recommended or directed by Federal, state, municipal or other Government authorities without prior approval of the Contracting Officer. 3.3. Government Reimbursement. The contractor will be reimbursed at invoice cost for parts required to replace defective items which are beyond economical repair on elevators identified in Appendix A. Reimbursement will be made only for those items costing $250.00 or more. The contractor shall request written approval from the Government inspector prior to procurement/purchase and installation of parts subject to reimbursement. The request shall include a description of the defective component being replaced and the estimated cost of the new item to include a labor estimate. The contractor shall submit the appropriate invoice showing actual cost to validate the request for reimbursement. The Contractor will submit a proposed hourly rate with their monthly cost for maintenance for work above and beyond repairs in excess of $250.00. Cost for parts will be supported by a parts quote from at least two suppliers for parts in excess of $250.00. 4. CONTRACTOR REQUIREMENTS: 4.1. Contract Manager. The contractor shall provide a contract manager who shall be responsible for daily operations and all work performed under this contract. The names of the manager and an alternate(s), who shall assume management duties and have the authority to act for the contractor when the manager is absent, shall be designated in writing to the contracting officer prior to the contract start date. The contract manager shall be available for call during the hours mentioned in paragraph, 2.2. and shall provide phone number(s) to make contact. 4.2. Hours of Operation. Working hours will begin no earlier than 7:00 A.M and end no later than 4:30 P.M. Normal base hours of operation are Monday through Friday with the exception of the recognized holidays listed in paragraph 4.2.1. The Contractor may find it necessary to deviate from the normal base hours of operation to ensure timely completion of work under this SOW at no additional cost to the government. Any deviations shall be coordinated through the Contracting Officer or their representati ve. 4.2.1. Federal Holidays. The contractor is not required to provide routine service on observed Federal Holidays, such as: New Year's Day - 1 January Martin Luther King Day - 3rd Monday in January Washington's Birthday - 3rd Monday in February Memorial Day - last Monday in May Independence Day - 4 July Labor Day - 1st Monday in October Columbus Day - 2nd Monday in October Veteran's Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December 4.2.2. Whenever a federal holiday falls on a Saturday, the preceding Friday is observed, and whenever a holiday falls on a Sunday, the following Monday is observed. Whenever a federal holiday falls on a down Friday, the preceding Thursday is observed. 4.2.3. Call back service shall be provided 24 hours a day, seven days a week, including holidays. The contractor shall respond to call back work no later than twenty-four (24) hours after initial notification for serVIce. 4.2.4. The contractor shall respond within 2 hours of notification to emergency or urgent service calls. A call of this type would suggest that there are trapped persons, or the elevator condition could result in life or property endangerment, or could have an adverse effect upon personnel, equipment and mission accomplishment. Emergency service shall be provided, 24 hours a day, seven days a week, including holidays. 4.3. Licenses/Certification. Prior to beginning performance, the contractor shall provide proof of applicable state or local elevator licenses for electrical or hydraulic type elevators, and that mechanics are certified through the National Elevator Industry Education Program (NEIEP). Persons performing maintenance must have participated in a certification program within the last 12 months. 5. GENERAL INFORMATION. 5.1. Security Requirements. 5.2. Pass and Identification Items. The Contractor shall ensure the pass and identification items required for contract performance are obtained for employees and non-government owned vehicles. An Entry Authority List (EAL) will be provided to the CO. The EAL will include the employee's name, social security number, birth date, driver's license number and state of issue. The EAL will also include year, make, model, color, license plate number and issuing state for all vehicles needing access. This list will be updated when an employee's status or information changes. 5.3. Traffic Laws. The contractor and its employees shall comply with the installation traffic code and the laws of the State of Missouri. Contractor personnel operating motor vehicles on the installation shall possess a valid state driver's license. 6. GOVERNMENT INSPECTIONS: A Government contract monitor/inspector will be designated to inspect work performed by the contractor. The contractor's work will be evaluated according to the contract, this statement of work, the product manufacturer's data, and applicable industry standards. Observations that indicate improper or questionable performance will be brought to the attention of the contractor's representative for corrective action. The contractor shall correct the condition at no additional cost to the Government 7. SERVICE RECORDS: 7.1. Monthly Reports. The contractor shall compile and submit a monthly report documenting maintenance activities for the previous month to the contracting officer or designated government inspector not later than the 5th working day of the month following the month being reported. The report shall fully record the results of all scheduled and unscheduled maintenance and inspections, include the checklist used on each unit serviced, and identify the applicable ANSI! ASME requirements, which were satisfied. The report shall also include date of service, name of technician, and a certification that the elevator or specific component was checked and the final condition noted. If applicable, the report shall include copies of invoices for purchased parts costing $250.00 or more, which are subject to reimbursement. 7.2. Annual Certification Documentation. The contractor shall provide an annual certificate for each elevator and ensure the certificate is installed in the respective elevator no later than the month following the inspection. 7.3. Service Manuals. The Government will not provide service manuals or service diagnostic software or tools to Contractor. The Contractor shall obtain, have on file, and make available to its representatives, all operational and technical documentation (such as operational and service manuals, schematics, and parts lists) which are necessary to meet the performance requirements of this contract. 8. SAFETY PROCEDURES. The contractor shall comply with all appropriate safety requirements, including OHSA, public health, and commercial standards (i.e. ANSI!ASME) applicable to the work being performed. 8.1. The contractor shall shut down any elevator when continued use would violate tire or safety regulations, or endanger life or property. The contractor shall provide and place self-standing, easy to read signs, which include the words "ELEVATOR BEING SERVICED, DO NOT ENTER". The contractor shall attach a "Red Tag" to the controls, stating the problem, corrective action required, date condition noted, and name of the mechanic or the quality control inspector. The Government inspector and facility manager shall be immediately notified of the elevator's condition. 8.2. The contractor shall dispose of all oils, hydraulic fluids and other hazardous waste in accordance with federal, state and local regulations, and dispose of trash or debris off Government property in accordance with the same. 8.3. The contractor shall maintain and monitor work areas to minimize inconvenience to the facility occupants, and conduct work in a manner that will ensure maximum protection of Government property and personnel. 9. WARRANTY OF WORK. The contractor warrants that work performed under this contract, including work performed by a subcontractor, shall conform to the contract requirements and shall be free of defects. The terms of this warranty shall continue for thirty days (30) after the completion of this contract. ----------------Elevator Locations on Whiteman Air Force Base---------------- Bldg 50 - Air Traffic Control Tower, 10 stops (floors); Bldg 139 - Base Supply, 2 stops (floors); Bldg 145 - Base Education Center, 3 stops (floors); Bldg 153 - 394th Combat Training Squadron, 2 Stops (floors); Bldg 509 - 509th Bomb Wing Headquarters, 2 stops (floors); Bldg 709 - 509th Civil Engineer Squadron, 2 stops (floors; Bldg 1230 - Oscar 1, 2 stops (floors); Bldg 2005 - Water Treatment Plant, 3 stops (floors); Bldg 3200 - Whiteman Inn, 3 stops (floors); This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-09. The following FAR Clauses and Provisions apply to this acquisition: Provision 52.212-1, Instructions to Offerors-Commercial Items; Provision 52.212-3, Offeror Representations and Certifications- Commercial Items; Clause 52.212-4, Contracts Terms and Conditions- Commercial Items; 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items the following subparagraphs apply: (a), (b)(5), (b)(14-20), (b)(24)(i)(ii), (b)(26), (b)(31), and (e); FAR 52.204-9, Personal Identity Verification of Contractor Personnel; FAR 52.222-41, Service Contract Act of 1965; FAR 52.232-18 -- Availability of Funds; FAR 52.247-34, F.O.B. Destination; 52.252-2, Clauses Incorporated by Reference; DFARS Clause 5352.242-9000, Contractor Access to Air Force Installations; DFARS Clause 5352.201-9101, Ombudsman Clause; DFARS Clause 5352.223-9000, Elimination of ODS; FAR Clause 52.204-7, Central Contractor Registration (CCR); DFARS Clause 252.232-7003, Electronic Submission of Payment Request. Registration is required in the CCR database in order to receive a Government contract. DFARS Provision 252.212-7000, Offeror Representations and Certifications. Wage Determination No.: 1994-2307 Revision #31 applies to this services contract, to view - http://www.wdol.gov/sca.aspx . Offerors shall include a completed copy of FAR provision 52.212-3 and DFARS Provision 252.212-7000 with their quote (Note: On-line Representations and Certifications Application (ORCA) has been implemented in FAR Clause 52.212-3 effective 01 Jan 05. ORCA enables vendors to submit and update their representations and certifications on-line. ORCA is part of the Business Partner Network (BPN) and is located at http://orca.bpn.gov. The ORCA site contains an ORCA Application Handbook and an ORCA Quick Reference Guide). DFARS Clause 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items. The applicable North American Industry Classification System (NAICS) Code is 811310. The Small Business Size Standard is $6.5 MIL. Funds are not presently available for this contract. The Governments obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. Paper copies of the Request for Quotation will not be made available. Quotations can be e-mailed to the following e-mail address: daniel.blackmore@whiteman.af.mil or by FAX to (660) 687-4822 to the attention of Amn Blackmore. NOTE 1: Quotations must be received by 29 September 2006, 12:00 PM CST; late quotations will not be considered for award. Prospective offeror must be registered in the Central Contractor Registration (CCR) (www.ccr.gov) in order to be eligible for award. All responsible sources may submit a quotation which, if timely received, shall be considered by this agency. The primary consideration in evaluation of quotes received is the overall cost. Note 2: Offerors will submit a quote for each month of service for all elevator maintenance and a proposed hourly labor rate for work above $250.00 in accordance with 3.3 of the Statement of Work.
- Place of Performance
- Address: Whiteman AFB, MO
- Zip Code: 65305
- Country: UNITED STATES
- Zip Code: 65305
- Record
- SN01152997-W 20060925/060923220257 (fbodaily.com)
- Source
-
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