SOURCES SOUGHT
56--56 -- Clinical Addition Exhibit 300
- Notice Date
- 10/12/2006
- Notice Type
- Sources Sought
- Contracting Office
- Attn: Department of Veterans Affairs Medical Center, 1201 NW 16th Street, Miami, Florida 33125
- ZIP Code
- 33125
- Solicitation Number
- 546-02-07
- Response Due
- 11/12/2006
- Archive Date
- 12/12/2006
- Small Business Set-Aside
- N/A
- Description
- Subject acquisition is for an Architect Engineering firm to prepare a Clinical Addition Exhibit Acquisition Application. It is the intent of this project to produce a successful and complete application package for submission to Veteran?s Administration Central Office (VACO) by February 28, 2007. Even though an established submission date has not been provided by VACO, it is anticipated that the submission documents will be requested at that time. The Architect and Engineering firm (A&E) will perform work based on the Scope of Work that follows. The A&E responsibilities to VA Miami shall include the following. 1. Provide a revised written response on completing the Exhibit 300 Acquisition Application document for the Clinical Addition proposal. 2. Providing three (3) site visits to VA Miami. 3. Revise existing information on the existing space program to be used as an attachment in the Exhibit 300 Acquisition Application. 4. Provide and develop preliminary design floor plans for the new Clinical Addition structure to be used as an attachment in the Exhibit 300 Acquisition Application. 5. Revise existing Cost Estimate to be included as an attachment in the Exhibit 300 Acquisition Application. 6. Revise existing and add written narratives to support the completion of the application. 7. Revise existing and add written information to complete the Alternatives Analysis Templates. 8. Provide a written A&E evaluation document based on the need for this proposal. 9. Revise existing and add to the written CARES Space Survey Synopsis. 10. Revise existing and add to the written assumptions documents. 11. Revise existing and add to the written information to complete the A&E Risk Control Plan. 12. Revise existing and add to the written information for a Risk Status Quo worksheet. 13. Revise existing and add to the written information for Alternatives 1, 2 & 3 Risk Analysis worksheet. 14. Revise existing and add to the written information for the Earn Value worksheet. 15. Revise existing written information to determine Forecast project milestone dates. 16. Provide written information to assist on the completion of the CEA templates. 17. Provide written information on Cost Saving Calculations. 18. Provide 25 copies with binders are required. Same an initial format. 19. Incorporate additional attachments that Miami will provide to the A/E for the project application binder. 20. Information regarding the revised Capital Asset Inventory (CAI) should be utilized in this resubmission throughout the entire application. Initial criteria for work will be developed using the Statement of Work and in conjunction with the Medical Center technical project team?s input at an initial ?kick-off? meeting. A progress review is anticipated 50, 75, and 100 percent accomplishment. Scope of Work Clinical Addition Exhibit Acquisition Application. It is the intent of this project to produce a successful and complete application package for submission to Veteran?s Administration Central Office (VACO) by February 28, 2007. Even though an established submission date has not been provided by VACO, it is anticipated that the submission documents will be requested at that time. Below is the VACO format and schedule to be followed by the A/E. A. FORMAT Use Arial 12-pitch font for appendices or attachments. Type or print on one side. Spell out any abbreviation or acronym the first time it is used. Download the application (OMB 300) into a word document to adjust pagination and to add bolding, color, etc. Add headers and footers to the document so that page numbers, date, and the name of the medical center are identified. Each project application will provide an assigned 6-digit project number. Proposals will be submitted in binders, 1 1/2-inch maximum, with both a cover on front of the binder and a spline label. Both cover and spline labels must contain the name of the medical center and the title of the project. For printing the CEA follow the print instructions contained in the CEA instructions. Print on 11x17 inch paper. Sections Separate sections, such as Table of Contents, Executive Summary, main application (300), and any appendices, are required and should be clearly indicated. Pages should be numbered at the bottom. Number the pages from 1 through X; separate numbering systems should be used for each section, for example: Table of Contents: i, ii, etc. Executive Summary: ES-1, ES-2, etc. Application (300): pg 1, 2, 3, etc. Appendixes: A-1, A-2, B-1, B-2, etc. Each section and each appendix will be tabbed. The Executive Summary should summarize the findings from the application and clearly define the selected project. The summary should also indicate how many veterans will benefit from enhanced services or contain baseline information to demonstrate the magnitude of expected benefits. Appendixes: The following list of appendixes must be included in the application. Additional appendixes may be added to support the application. A. Alternatives Analysis 1. Narrative Description of all alternatives considered. Provide rationale for all alternatives that were deemed non-viable. 2. Alternative Analysis Spreadsheet-complete template from OAEM website. 3. Site Plan 4. Demolition Plan if demolition is planned B. Cost Effectiveness Analysis 1. Analysis Assumptions 2. CEA spreadsheets from OAEM website. Update using FY 2006 discount and inflation rates. (May need to update the CEA if new OMB rates are provided in time.) Do not submit a copy of the CEA directions in your submittal. a. Start Page of CEA template b. Current Cost Sheets for all alternatives c. Notes & Assumptions-each line entry on the CEA should have a footnote indicating how the entry amount was determined. d. Financial Tools e. Financial Analysis f. Hurtle Rate g. NPV by year 3. Construction Cost Estimate Worksheet for each alternative a. Use VA Form 6227 and Project Cost Summary. Work with Bob Smoot?s office. (Miami) b. Get estimate from FM, use Bob Smoot?s estimate based on space program site: http://vaww.va.gov/facmgt/cost-estimating/ (Miami) 4. Cost Savings calculations for energy savings and for operational savings, if applicable C. Risk Analysis Templates from OAEM website 1. Risk Control Plan for selected alternative 2. Risk Spreadsheets for each alternative. Title each spreadsheet with the appropriate alternative name. D. Earned Value Template from OAEM website E. Strategic Planning (CARES) Data 1. Supporting CARES implementation plan information for selected alternative 2. Documentation of coordination with DoD medical facilities B. Space Program Submit separately from the application two copies of the completed room-by-room space program. Use the space criteria spreadsheets from FM?s website in the Technical Information Library (TIL) section: http://vaww.va.gov/facmgt/standard/spacework/. Copies of the space program will be submitted to the CAMPS Office (182C) with the applications. Do not include the space program in the binders with the application. Deviations to the space program should be justified. C. Estimated Submission Dates-Some of these dates have not been finalized. Final project application submission in binders to Miami VA Healthcare System is February 1, 2007. 1. 28 February, 2007 -5 copies (this number may change) of the application in binders are due to 182C. Deliver to: Office of Capital Asset Management & Planning Office (182C) Department of Veterans Affairs 811 Vermont Ave, NW (Rm. 419) Washington, DC 20420 Attn: Dennis Sheils 202 565-5941 2. March, 2007-Validity assessment of proposals 3. April 2007-25 copies of revised applications submitted 4. May 2007-Scoring of applications and selection of projects 5. June, 2007-SMC (VA Strategic Management Council) recommendations to the Secretary to include the proposed 5-year master plan. 6. September 2, 2007-Draft OMB budget with Prospectuses submitted All submission documents and graphic drawings must be provided both in print and in soft copies for electronic submission to VACO. All documents must be submitted to VA Miami in Excel worksheet format, word document and as a pdf file format. All documents shall be provided on a Compact Disk (Labeled) as well as label binders as indicated above in the format section.
- Place of Performance
- Address: 1201 N. W. 16th STREET
- Zip Code: 33125
- Country: United States
- Zip Code: 33125
- Record
- SN01164496-W 20061014/061012220232 (fbodaily.com)
- Source
-
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