SOLICITATION NOTICE
X -- USPTO Hotel and Conference Room Requirement in Alexandria, VA
- Notice Date
- 10/18/2006
- Notice Type
- Solicitation Notice
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Department of Commerce, Patent and Trademark Office (PTO), Office of Procurement, P. O. Box 1450 - Mail Stop 6 600 Dulany Street, MDE, 7th Floor, Alexandria, VA, 22313-1450
- ZIP Code
- 22313-1450
- Solicitation Number
- PROC07ALEXANDRIA
- Response Due
- 10/30/2006
- Archive Date
- 11/14/2006
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 in conjunction with FAR 13.5, as supplemented with additional information included in this notice. The United States Patent and Trademark Office (USPTO) has a need for sleeping rooms and conference space for attendees of the Global Conference on Intellectual Property, July 25-27, 2007. This announcement incorporates FAR provisions and clauses in effect through FAR FAC 2005-12 and constitutes the only solicitation: a written solicitation will not be issued. NAICS Code 721110. The solicitation number is PROC07ALEXANDRIA. The solicitation is issued as a Request for Quote (RFQ). The requirements will be fulfilled using the Simplified Acquisition Procedures, FAR Part 13. The period of performance is July 25-27, 2007. Place of performance is Alexandria, VA. To be eligible for award under this solicitation, the offeror must propose a facility that is compliant with the requirements of the Hotel and Motel Fire Safety Act of 1990 (Public Law 101-391)(15 U.S.C. found at http://www.usfa.dhs.gov/applications/hotel/ and must be registered on the Central Contractor Registration website (www.ccr.gov). The hotel must be in Alexandria, VA and in close proximity to restaurants, shops, etc. Hotel requirements Because of the close proximity to the United States Patent and Trademark Office (?USPTO?), the desired location for the hotel for the USPTO Global Conference on Intellectual Property is Alexandria, Virginia. The USPTO has a need for sleeping rooms and conference space for the attendees of the USPTO Global Conference on Intellectual Property, July 25-27, 2007. Participants will include high-ranking government officials from foreign countries. The hotel must have adequate meeting space available for a three-day program on July 25-27, 2007. The hotel must have a full service business center with copy, printing, facsimile, FedEx, and, preferably, close to a Kinko?s or other independent copy service. The hotel should also have Wi-Fi accessible in the lobby and in the meeting rooms. The hotel must have an in-house or contract audio-visual service that can provide state of the art, professional production equipment and support throughout the conference. Adequate parking facilities must be attached to hotel or located nearby. Other proposed benefits, such as discounted parking for conference attendees and proximity to a Metro, that will be of value to the USPTO (US Government) will be considered favorably when reviewing proposals. The hotel must be compliant with the Americans with Disabilities Act. Sleeping Room(s) The USPTO will require a block of non-smoking rooms for one hundred and fifty (150) individuals for the period of Tuesday ? Friday, July 24-27, 2007. Anticipated Sleeping Nights: Mon, 23 July: 5 Tues, 24 July: 150 Wed, 25 July: 150 Thurs, 26 July: 150 Fri, 27 July: 150 Sat, 28 July: 10 Sun, 29 July: C/O Total Sleeping Nights: 615 USPTO will be providing a Government Purchase Order to cover room rate and taxes (only) for a number of participants. This number has not yet been determined at this time. All other incidentals will be the sole responsibility of the hotel guest. The remaining reservations will be self-pay and made by the individual participants or their sponsors. USPTO is tax exempt. USPTO will provide a rooming list to the hotel once a contract is negotiated and signed by both parties and before the cut-off date. For those that are self-pay, USPTO will not be responsible for payment of any room charges, incidentals or other charges (including but not limited to cancellation, early departure and attrition charges). Main Conference Meeting Room(s) A conference room is required to accommodate up to 150 people in classroom set-up on September 25th -27th. The room must be large enough for attendee seating, an A/V worktable in back, and a dais/staging in the front of the room with space for a podium with microphone, skirted tables for three-five people for panel discussions on Wednesday, July 25th (all day) and on the afternoon of Friday, July 27th. The space to be placed on a 24-hour hold is required for the plenary/general session on July 25th ?27th from 8:00 am to 6:00 pm, however, the room should be set up the morning of September 24th. High speed Internet access is required in the main conference room for the duration of the conference. Break Out Room(s) On Thursday, July 26th through Friday, July 27th, two separate breakout rooms are required. These rooms should be in close proximity to the plenary/general session room and be able to seat up to 75 people classroom-style and in the alternative theater-style. A podium with microphone on a dais/staging and seating for up to five people is needed for panel discussions, and there should be adequate space in the back of the rooms for an AV table to be set up. High-speed Internet access is also required for these rooms. Additional Space Two smaller rooms are required for July 24th ?27th, 2006. One will be utilized as a working staff room as well as green room for speakers. Either hotel or USPTO will arrange the rental for office equipment to include, but not limited to, high speed photocopier that can collate, a 3-hole punch and staple, full computer set up with Internet access networked to a laser printer, two (2) laptops with Internet connection and networked to the laser printer, two (2) Internet connections for ?walk-in? laptops with cables to laser printer, and at least five (5) skirted tables and eight (8) chairs, one (1) large trash can and two (2) smaller trash cans are to be placed in this room. The other room will be utilized as an Internet caf?, and should be set up with four networked laptop computers with high-speed Internet access and networked to a laser printer. Four (4) additional Internet lines and one (1) additional laser printer may be requested. Food and Beverage for Conference Breaks Morning refreshments, morning breaks and afternoon breaks are required July 25-27, 2006. (These refreshments/breaks should be set up outside of the plenary/general session room.) The morning refreshments and morning break should consist of coffee, tea, and bottled water. The afternoon break food and beverage should consist of a la carte menu items such as coffee, water, soda, cookies, brownies, etc. Audio Visual The USPTO Global Conference on Intellectual Property requires state-of-the-art professional production audio/visual equipment. Aside from the equipment, we will need professional personnel to set up, be on-site throughout the three-day event to run the equipment and trouble shoot any problems which may arise during the conference, and take down the equipment after the conference. The audiovisual equipment must be set up for the plenary/general session on Tuesday, July 24th and Wednesday, July 25th for the breakout rooms. No videotaping of the program is required The main conference room for both days requires double screens, PowerPoint projection, and audio. The break out rooms will need to be set up on Wednesday, July 25th with a single screen, PowerPoint projection, and audio. The AV requirements for this program may include: Minimum AUDIO VISUAL REQUIREMENTS for Plenary/General Session (subject to change) PROJECTION/DISPLAY 2 9x12 RP Screen w/ Dress Kit 2 5000 Lumens LCD Data Projector 1 Laptop for presentations and projection to screens (with CD-ROM, DVD capability) Laptop to be connected to house. 1 Wireless ? Mouse/slide advancer SOUND 1 Sound System 1 Mixer 3 - 5 Table Microphones 2 UHF Wireless Combo Lavs 4 UHF Wireless combo Hand Held on stands in audience for Q&A Minimum AUDIO VISUAL REQUIREMENTS for Break Room 1 (subject to change) PROJECTION/DISPLAY 1 9x12 RP Screen w/ Dress Kit 1 5000 Lumens LCD Data Projector 1 Laptop for presentations and projection to screens (with CD-ROM, DVD capability) Laptop to be connected to house. 1 Wireless ? Mouse/slide advancer SOUND 1 Sound System 1 Mixer 3 - 5 Table Microphones 2 UHF Wireless Combo Lavs 2 UHF Wireless combo Hand Held on stands in audience for Q&A Minimum AUDIO VISUAL REQUIREMENTS for Break Room 2 (subject to change) PROJECTION/DISPLAY 1 9x12 RP Screen w/ Dress Kit 1 5000 Lumens LCD Data Projector 1 Laptop for presentations and projection to screens (with CD-ROM, DVD capability) Laptop to be connected to house. 1 Wireless ? Mouse/slide advancer SOUND 1 Sound System 1 Mixer 3 - 5 Table Microphones 2 UHF Wireless Combo Lavs 2 UHF Wireless combo Hand Held on stands in audience for Q&A Selection will be based on the following factors: 1. Hotel location 2. Space availability 3. Conference room layout 4. IT/AV capabilities and support 5. Total price for conference rooms, food and beverage, and price for IT/AV support. Price is less important than the other four factors combined, and selection will be based on the best value for the USPTO. The following clauses apply to this acquisition: 52.212-3, Offeror Representations and Certifications - Commercial Items; 52.212-4, Contract Terms and Conditions - Commercial Items; and 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items: 52.222-3, Convict Labor (June 2003), 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jan 2006), 52.222-21, Prohibition of Segregated Facilities (Feb 1999), 52.222-26, Equal Opportunity (Apr 2002), 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Dec 2001, 52.232-33, Payment by Electronic Funds Transfer - Central Contractor Registration (Oct 2003). Your response must include complete pricing and package offerings (to include gratuities, service charges, etc.) for conference and sleeping rooms, as well as food and beverage, Internet access, and AV. The breakdown of conference room space should also be included (layout, capacity, etc.), and any other additional information the contractor desires to submit. The selected hotel must accept a Government purchase order. Offerors shall submit their proposals via email to Karen.Oettinger@uspto.gov. The closing date for receipt of proposals is 5:00 PM, October 30, 2006. The point of contact for this solicitation is Karen Oettinger, 571-272-5603 or Karen.Oettinger@uspto.gov. This solicitation shall not be construed as a commitment of any kind.
- Place of Performance
- Address: Alexandria, VA
- Zip Code: 22313
- Country: UNITED STATES
- Zip Code: 22313
- Record
- SN01167087-W 20061020/061018220153 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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