SOLICITATION NOTICE
R -- PARKING SERVICES
- Notice Date
- 11/6/2006
- Notice Type
- Solicitation Notice
- NAICS
- 812930
— Parking Lots and Garages
- Contracting Office
- Executive Office of the President, Office of Procurement, Office of Procurement, 725 17th Street, NW, Room 5002, Washington, DC, 20503, UNITED STATES
- ZIP Code
- 00000
- Solicitation Number
- EOP-OA-S-07-0001
- Response Due
- 11/20/2006
- Archive Date
- 12/5/2006
- Small Business Set-Aside
- Total Small Business
- Description
- PARKING SERVICES FOR THE EXECUTIVE OFFICE OF THE PRESIDENT COMBINED SYNOPSIS/SOLICITATION POSTED NOVEMBER 6, 2006 INTRODUCTION This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The Solicitation Number EOP-OA-S-07-0001 is issued as a request for quote (RFQ). This solicitation document incorporates provisions and clauses in effect through FAC 05-13. This procurement is being issued as 100% SMALL BUSINESS set-aside (Numbered Note #1). For this solicitation, the North American Industrial Classification System Code is 812930, and the size standard is $6,500,000. The Office of Administration (OA), Executive Office of the President (EOP) requires parking management services. This RFQ consists of five parts: 1. Attachment A - Description of Services, Scope of Work 2. Attachment B - Contractor Responsibilities 3. Attachment C - Instructions, Conditions, and Notices to Offerors 4. Attachment D - Offer Evaluation 5. Attachment E - Clauses and Provisions If you have any questions, please contact Moyra Cassidy via email at mcassidy@oa.eop.gov or by telephone at (202) 395-7667. Questions must be received by 12:00 PM Monday November 13, 2006. Offers are due no later than 12:00 PM Eastern Standard Daylight Savings Time on Monday November 20, 2006. NOTE TO OFFERORS 1. Do not include any allowance for any contingency to cover increased costs. Offerors are cautioned that any offer may be rejected as non-responsive if it is materially unbalanced as to prices for the option periods. An offer is also unbalanced when it is based on prices which are significantly overstated for other work. 2. Directions for submission of offers and what constitutes a complete offer, may be found under Attachment C - Instructions, Conditions, and Notices to Offerors. 3. The Government intends to make a best value single award to the responsible offeror whose offer is the most advantageous to the Government considering best price. ATTACHMENT A - DESCRIPTION OF SERVICES, SCOPE OF WORK DESCRIPTION OF SERVICES Except for parking permits, the Contractor shall provide all labor, material, equipment, supplies and supervision necessary and shall plan, schedule, coordinate and assure effective and economical completion of all services described herein. The Contractor shall provide parking management services in accordance with the requirements of this solicitation at the New Executive Office Building (NEOB) in Washington, D.C. SCOPE OF WORK The Contractor shall operate in a manner consistent with the EOP requirement that EOP employees must obtain an EOP parking permit in order to be eligible to park in any EOP parking area. The Contractor shall provide all materials (except parking permits), supplies and equipment, as well as properly trained labor and supervision to furnish parking management and operations services. The Government will determine eligibility and furnish the physical parking permits. Service shall be provided in an orderly manner in accordance with the specifications. Orderly performance will include, but not be limited to, movement of vehicles. The presence of at least one attendant is required during garage operating hours (7:00 a.m. to 7:00 p.m. Monday through Friday, excluding Federal holidays). Attendants will check vehicles in and out of the facility, and control unauthorized use of the facility. The Contractor shall develop written procedures for the resolution of claims for injury or damage, and distribute those procedures to all the parkers, the Contracting Officer's Technical Representative (COTR) and the Contracting Officer (CO). The Contractor shall furnish all necessary labor, supplies, materials, equipment and supervision to satisfactorily police the parking facility (pick up and remove all materials, paper, trash and discarded materials), and maintain safe, clean and orderly conditions throughout the facility. PLACE OF PERFORMANCE The NEOB Garage, 725 17th Street, NW, Washington, DC, between the hours of 7 a.m. and 7 p.m. Monday through Friday, excluding Federal holidays. IDENTIFICATION OF ELIGIBLE PARKERS The COTR, appointed by the Office of Administration, will identify eligible parkers and provide the Contractor with a list of authorized parkers. During the contract period, the CO or the COTR will notify the Contractor of deletions and additions to the listing of approved parkers. The Government reserves the right to restrict parking at any time to accommodate official functions. The COTR will notify the contractor in advance of any circumstances that require the contractor to restrict parking. PARKING PERMITS The Government will provide distinctive permits monthly to identify the parking areas, month of issuance and contractor's name. Each month will have a different color coding from the preceding and will have the contractor's name. The permits will be numbered to coincide with the numbering system on the list of approved parkers. Validation Stickers: Contractor staff shall ensure only authorized individuals park in the facility. Contractor staff shall also ensure that the vehicles display an appropriate validation sticker. The Government issues new validation stickers each month to approved parking permit holders. Display: Authorized parkers will display the parking permit on the front dashboard with the current validation sticker facing the windshield to ensure it is easily visible. PAYMENT Employees authorized to park in the NEOB garage must purchase parking permits from the Contractor at the beginning of each month. The parking fee is not pro-rated. The Contractor shall not accept cash from individuals who park in the NEOB garage. The Contractor shall accept electronic funds transfers. These payments may be made to the Contractor by payroll deduction or, voluntary allotment every two weeks. The Contractor may also accept check, money order, or any other means other than cash from employees who cannot arrange for electronic funds transfer. The Government will make no payments to the contractor. The number of permits sold may vary from month to month, and there is no guaranteed monthly number. The Government estimates that 245 parking permits may be issued monthly. GOVERNMENT VEHICLES AND VISITORS Government-owned or leased vehicles are allowed to park in the facility at any time, without a permit, when identified by license plates or other markings, subject to space limitations. The CO or the COTR will authorize daily visitor parking. The Contractor will maintain a log with the visitor's name, destination and authorization. The Contractor will furnish visitor passes to each authorized visiting vehicle. The log and pass system is subject to Government approval and inspection. GENERAL INSTRUCTIONS Vehicles are parked in a stacked arrangement and require special provisions for parking vehicles and identifying spaces for employees who expect to leave before their normal departure time. Parkers who expect to leave before their normal departure time will advise attendant and request direction to a space with free access. The Contractor is responsible for ensuring that vehicles are not subject to movement, vandalism, and/or removal by unauthorized persons. The contractor shall minimize any movement or disruption of the personal settings, internal and external of each vehicle (to include seat settings, mirror settings), without affecting the contractor's performance and compliance with the terms of the contract. If the need arises, the contractor must ensure that the settings are returned to the original setting. In an emergency, the operator of an obstructed vehicle will ascertain the permit number of the blocking vehicle and notify the attendant. The attendant will contact the COTR and/or the owner of the blocking vehicle, and request movement within 15 minutes. ATTACHMENT B - CONTRACTOR RESPONSIBILITIES CONTRACTOR RESPONSIBILITIES - Within 7 business days of award, the Contractor will submit to the CO, for the COTR?s review and approval, a set of operating instructions covering display of permits, instructions for entry, parking and departure of vehicles, and assignment of attendants. - All changes to the Contractor's operating instructions are subject to the COTR?s approval. - Post operating instructions within 1 day after the COTR's approval. - Distribute copies of approved operating instruction changes to parkers at the beginning of the month, coinciding with the Government's distribution of new parking passes. - Contractor shall not have authority to issue permits nor authorize parking. - Contact the COTR concerning parking problems, unauthorized parking and other law enforcement problems. - Maintain files relative to each permit, and records reflecting each month's collections in accordance with recognized business practices. Records are subject to review or audit by the Office of Administration. - Survey sites to verify that correct permits are displayed, at least once a week, and report violations to the COTR. - Contractor may be requested by the COTR to collect additional related information. - Furnish all necessary labor, supplies, materials, equipment and supervision to satisfactorily policy the parking facility (pick up and remove all materials, paper, trash and discard materials). - Maintain a safe, sanitary facility. QUALIFICATION OF EMPLOYEES At the CO's request, the contractor will submit a list of all persons employed to perform under the contract, two months or less prior to the start of the contract term. The contractor and all persons employed to perform under the contract must be cleared by the EOP Office of Security and Emergency Preparedness (OSEP) and the United States Secret Service (USSS). See Attachment E - Clause 6 "Personnel Security Requirements" for specific requirements. The contractor's employees will be responsible persons, physically and mentally qualified for their assigned tasks and possessing necessary licenses or certification. Attendants who may be required to operate vehicles will have current motor vehicle operator's licenses. At the CO's request, the contractor will arrange a physical examination for an employee, without cost to the Government, and furnish a certificate of the results to the COTR before the employee enters on duty. Employees of the contractor will wear name tags with logos and distinctive uniforms including outer wear of any appropriate color other than green or shades of green. SERVICE CONTRACT ACT INFORMATION The Service Contract Act of 1965, as amended, applies to this acquisition, per the Federal Acquisition Regulation clauses that have been incorporated by reference. The applicable Wage Determination information is as follows: Wage Determination Number: 05-2103 Rev (01) Area: DC, District-Wide Occupation Code: 31260 Title: Parking and Lot Attendant As of the last revision on 8/22/2006, the minimum wage rate for the above Occupation Code - Title was $8.67 per hour. Additional information about the minimum benefits required for this position in this are can be found at http://www.wdol.gov INDEMNITY AND INSURANCE The contractor will be responsible for, will consider, will resolve claims and will hold the United States of America harmless against every loss or liability arising on account of damage to property or injury to persons resulting from use or operation of the facility. Contractor will, at no cost to the Government, obtain and carry general liability insurance of not less than $100,000 for each person, $300,000 for each accident, and third-party property damage of not less than $500,000 for each accident, and include the United States of America, acting through the Executive Office of the President/ Office of Administration (EOP/OA), as an additional insured with respect to all operations under this contract. Contractor will carry additional insurance coverage in its own name for the protection of car owners against fire, theft, riot and vandalism affecting their cars in this facility. The Government reserves the right to review and approve this insurance policy. Policies will contain a provision indemnifying and keeping the United States of America harmless against every loss, expense or liability arising on account of damage to property or injury to person resulting from use or operation of the facility. Each policy will contain a provision for written notice of reduction in overage or cancellation given to the EOP/OA at least 30 days before its effective date. In accordance with this contract, a Certificate of Insurance is required. The general liability policy shall name the EOP/OA as an additional insurance with respect to operations performed under this contract. Insurance shall be effective and evidence of acceptable insurance furnished prior to commencing operations under this contract. This Certificate of Insurance must be furnished prior to award to the CO. As part of the contractor?s offer, a copy of all required insurance certification must be provided, per Attachment C. ATTACHMENT C - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS CLAUSES INCORPORATED BY REFERENCE 52.212-1 Instructions to Offerors - Commercial Items (JAN 2006) The following paragraphs are not applicable within this clause: Paragraphs (d) Product samples, (e) Multiple offers, and (h) Multiple awards. The following paragraphs are replaced as follows: Paragraph (b) Submission of offers, and (c) Period for acceptance of offers. (b) Submission of offers. Submit signed and dated offers at or before 12:00 PM Eastern Standard Daylight Savings Time, Monday November 20, 2006 to Moyra Cassidy and Anthony Grayson by fax at 202-395-3982 or by email to MCASSIDY@OA.EOP.GOV AND AGRAYSON@OA.EOP.GOV As a minimum, offers must show: (1) The solicitation number; (2) The name, address, email address and telephone number of the offeror; (3) Technical Proposal: 1. Draft document of what will be the final set of Operating Instructions, single-spaced, one-sided. 2. A copy of the required insurance certification (4) Price Proposal: 1. Offerors shall insert prices into the following Formula for Determining Total Offer Price. 2. Offerors shall provide the company's DUNS number: ___________________. 3. Offeror shall include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. (5) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(k) for those representations and certifications that the offeror shall complete electronically); (6) Acknowledgment of Solicitation Amendments; (7) Past performance information: Offerors shall provide three past performance references to include contact name, title, phone number, email address and description of services provided, including period of performance and contract value. Reference descriptions shall be limited to 2 pages each. If possible, references should be given that can provide feedback on projects that are similar in size and scope. (c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers, unless another time is specified in an addendum to the solicitation. FORMULA FOR DETERMINING TOTAL OFFER PRICE A. CLIN 0001 Base Year (Period of Performance: January 1, 2007 through December 31, 2007) $_________ Monthly Price per decal multiplied by 245 (estimated number of permits per month) = _________ $_________ Monthly Rate multiplied by 12 = $_________ total price of Base Year B. CLIN 0002 Option Year 1 (Period of Performance: January 1, 2008, through December 31, 2008) $_________ Monthly Price per decal multiplied by 245 (estimated number of permits per month) = _________ $_________ Monthly Rate multiplied by 12 = $_________ total price of Option Year 1 C. CLIN 0003 Option Year 2 (Period of Performance: January 1, 2009, through December 31, 2009) $_________ Monthly Price per decal multiplied by 245 (estimated number of permits per month) = _________ $_________ Monthly Rate multiplied by 12 = $_________ total price of Option Year 2 D. CLIN 0004 Option Year 3 (Period of Performance: January 1, 2010, through December 31, 2010) $_________ Monthly Price per decal multiplied by 245 (estimated number of permits per month) = _________ $_________ Monthly Rate multiplied by 12 = $_________ total price of Option Year 3 E. CLIN 0005 Option Year 4 (Period of Performance: January 1, 2011, through December 31, 2011) $_________ Monthly Price per decal multiplied by 245 (estimated number of permits per month) = _________ $_________ Monthly Rate multiplied by 12 = $_________ total price of Option Year 4 The total price for line items 0001, 0002, 0003, 0004, and 0005 will determine the total low aggregate offer. The Total Price for CLIN 0001-0005 is $ ____________________. PRICING OF OPTIONS Offerors shall price the option requirements for the four (4) additional 12 month periods by assuming that the minimum hourly wages and fringe benefits established by the Administrator, Wage and Hour Division, U.S. Department of Labor, for the initial 12 month period of performance will apply to the four (4) additional optional 12 month periods. The minimum wage rates and fringe benefits applicable to the initial 12 month period of performance are outlined on the Wage Determination website. Offerors are cautioned that any offeror may be rejected as non-responsive if it is materially unbalanced as to prices for the options and the initial contract period. An offer is unbalanced when it is based on prices which are significantly less than cost for some work and prices which are significantly overstated for other work. Past Experience: the Government estimates that 245 permits can be sold each month. INSPECTION Offerors are invited and urged to inspect the facility before submitting an offer. Failure to obtain first hand information on conditions affecting performance will not relieve an offeror of the responsibility to perform if the offer is accepted. To arrange a visit of the facility call Moyra Cassidy at 202-395-7667. Visits will at the convenience of the EOP staff and limited by the following hours/dates: 8:30 a.m. - 4:00 p.m., November 6 - 9 or 13, 2006. ATTACHMENT D - OFFER EVALUATION CLAUSES INCORPORATED BY REFERENCE 52.212-2 EVALUATION - COMMERCIAL ITEMS (JAN 1999) Paragraph (a) of 52.212-2 is replaced as follows, and paragraph (c) does not apply. (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers: i. Technical (in descending order of importance) 1. Contractor asserts to providing personnel who meet security requirements by the start of the base year period of performance. 2. Draft Operating Instructions: presents a reasonable and achievable method of performance. 3. Provides required insurance documentation. ii. Price iii. Past Performance. Past performance will be evaluated based on demonstrated, recent and relevant past performance of work of a similar nature and magnitude. Relevant is defined as providing a service similar to the EOP/OA requirement. Recent is defined as within the last three years. References will be evaluated to determine to what extent offeror provided long-term support that minimized downtime, maintained parts and model availability, responded quickly to maintenance calls, and provided needed technical support in a timely fashion. Technical and Past Performance, when combined, are equally important, when compared to price.
- Place of Performance
- Address: NEOB Garage, 725 17th Street, NW, Washington, DC
- Zip Code: 20503
- Country: UNITED STATES
- Zip Code: 20503
- Record
- SN01176977-W 20061108/061106222612 (fbodaily.com)
- Source
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