SOLICITATION NOTICE
R -- IT Pharmacist
- Notice Date
- 11/15/2006
- Notice Type
- Solicitation Notice
- NAICS
- 541512
— Computer Systems Design Services
- Contracting Office
- Department of Health and Human Services, National Institutes of Health, Clinical Center/Office of Purchasing & Contracts, 6707 Democracy Blvd, Suite 106, MSC 5480, Bethesda, MD, 20892-5480, UNITED STATES
- ZIP Code
- 00000
- Solicitation Number
- Reference-Number-AM49944
- Response Due
- 11/29/2006
- Description
- THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION AND A SEPARATE SOLICITATION WILL NOT BE ISSUED. This a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6 under Simplified Acquisition procedures in Subpart 13.5 as supplemental with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number for this acquisition is RFQ 49944 and is being issued as a Request for Quote. The incorporated provisions and clauses are those in effect through Federal Acquisition Circular 01-27. This acquisition will be processed under Simplified Acquisition Procedures. The associated North American Industry Classification System (NAICS) Code is 541512. The objective of this Statement of Work (SOW) is to obtain a Contractor to assist Department of Clinical Research Informatics in the development and implementation of the Eclipsys Medication Management System. These services include, but are not limited to, requirements documentation and system implementation. In order to successfully implement the Sunrise Medication Manager (SMM) module of Eclipsys Sunrise Clinical Manager System (SCM), a significant evaluation of current work flow and processes in the pharmacy department is required to ensure that we the Government is utilizing the software to its fullest and safest functional capability. In support of this Statement of Work for this requirement, the Contractor shall perform specific request within the following areas as directed by the DCRI Project Officer, who will be assigned upon contract award. Services-Required Scope of Work Duties 1. As a pharmacist, the contractor will serve as a software application expert providing knowledge of ?best practices? as they relate to the SCM and SMM software configuration, modification, implementation and maintenance. The contractor will be required to identify when these practices are not being used and recommended strategies to correct any errors/problems in methodology. 2. The contractor will provide specialized SMM and SCM application support, assisting Clinical Center pharmacists, health care personnel and DCRI informatics staff. Specific duties include: ? Assisting in the design, implementation and ongoing maintenance of pharmacy orders within SCM to support workflow with SMM ? Assisting as needed in the design, implementation and ongoing maintenance of pharmacy database and workflow within SMM to support management of pharmacy orders received from SCM ? Supporting training and other customer service activities of the department Technical Responsibilities 1. Evaluate and refine clinical informatics system requirements, focused on pharmacy systems and workflow, based on user needs 2. Assure clinical system software quality and functionality 3. Develop and execute internal and external test plans, as needed 4. Evaluate system testing and validation procedures, as needed 5. Work with CC staff to test SCM and SMM applications, as needed 6. Integrate hardware and software components, as needed 7. Write and maintain pharmacy system program documentation, as needed 8. Assist the government with the systems implementation of SMM, as needed 9. Evaluate user needs, system utilization, and clinical impact and develop recommendations, as needed 10. Provide a verbal report through project status meetings Functional Responsibilities 1. Analyze current pharmacy work processes and define improved solutions for clinical systems to support, as needed 2. Ensure the rigorous application of clinical information security policies, principles, and practices in the system analysis and implementation processes 3. Develop policies and procedures and appropriate program documentation related to system implementation, as needed Other Responsibilities 1. Facilitate the governments understanding of pharmacy information systems through verbal and written presentations to the government, educational sessions to staff pharmacist, CC management), user training and consultation, as needed 2. Ensure compliance with Privacy Act and HIPAA regulations Configuration Management The project will be managed using the DCRI Project Management Methodology (Appendix A), which is defined. The application will follow the DCRI Configuration Management Process, which is defined in (Appendix B), once development is complete. Please email amcgee@cc.nih.gov for a copy of Appendix attachments. Documentation The Contractor will provide all technical requirements and documentation of the code as well as all documentation required by the DCRI Project Management Methodology and DCRI Configuration Management Process. The documentation of status reports to the Project Officer on a weekly basis should include work accomplished and be transmitted via email. Potential problems should be provided immediately through status meetings or via email. Key Personnel - IT Pharmacist The IT pharmacist is considered to be key personnel for the purposes of this work. The following are required competencies for the IT pharmacist position: 1. Clinical Background, Pharmacist 2. Significant experience and understanding of clinical processes with a concentration in pharmacy operations 3. Working knowledge of Eclipsys Sunrise Clinical Manager 4.5 (SCM), with strong emphasis on medication orders development and maintenance 4. Working knowledge of Eclipsys Sunrise Medication Manager (SMM) 5. Experience with clinical decision support (Medical Logic Modules) in SCM, especially as this relates to pharmacy orders 6. Experience at 2 to 3 other SCM sites preferred Level of Effort The estimated level of effort for this order is 2,880 hours or (1) Full-Time-Equivalent (FTE) individuals at 1,920 hours per-year. The Estimated Labor Hour Totals and its content should be used to generate the Offeror?s cost estimates and does not reflect the actual hours or labor categories required to accommodate this order. Personnel skills required to provide these Support Services to the DCRI?s anticipated work as described in this notice. The bidding Contractor must be able to ensure that the IT Pharmacist can begin work on the award date of the order. During the execution of this order, the Contractor may be required to supply other personnel with different Labor Categories than those originally required. The Government reserves the right to review and approve qualifications of every additional staff deemed necessary for performance. The Government will award a fixed price purchase order for a 12 months plus one option year to the responsible contractor. The following provisions and clauses apply: Provision 52.52.213-4 Terms and Conditions ? Simplified Acquisitions (Other Than Commercial Items); Provision 52.252-1 Solicitation Provisions Incorporated by Reference. This solicitation incorporates one or more solicitation provisions by reference with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. (End of Provision) Provisions52.212-1-Instructions to Offerors/Commercial; 52.212-2-Evaluation-Commercial Items; 52.212-3 Offeror Representations and Certifications-Commercial Items; 52.212-4 Contract Terms and conditions; 52.222-26 (EO 11246); 52.222-35 Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era and Other Eligible Veterans (38 U.S.C. 4212); 52.223-6 Drug Free Workplace, 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration (31 U.S.C. 3332); This purchase order shall be for a basic contract period of 24 months. The Full text of the Federal Acquisition Regulation (FAR) can be accessed on the internet at www.arnet.gov/far. Parties responding to this solicitation may submit their offer in accordance with their standard commercial practices (e.g. on company letterhead, formal quote form, etc) but must include the following information: 1) company?s complete mailing and remittance addresses 2) discounts for prompt payment if applicable; 3) Dun & Bradstreet number; 4) Taxpayer ID number; 5) Catalog or Published Price Listing applicable to the service; The following factors shall be used to evaluate offers: Basis of Award Award will be based on best value to the Government, technical and price factors considered. Price will be evaluated on the likelihood of project success based on the level of resources (i.e., labor and material) delineated in the Offeror?s business proposal. Scoring Guidelines ? See below for further explanation of each evaluation criteria: Professional Qualifications ? 40 Points Task Management and Technical Approach ? 25 Points Past Performance ? 25 Points Cost ? 10 Points Grand Total: 100 points Professional Qualifications - 40 Points The staff proposed has demonstrated knowledge and substantial experience in working with the implementation of a computerized pharmacy system The staff proposed has demonstration knowledge and substantial experience in providing end-user training to staff pharmacists The staff proposed has demonstrated and extensive knowledge in providing IT development/support services in a healthcare clinical environment. A clinical research environment is preferred The staff proposed has extensive experience in leading software development teams in a clinical environment. A clinical research environment is preferred. Qualifications indicate that staff has considerable experience in successfully overseeing and conducting request and activities throughout the life-cycle of the project The methods proposed for monitoring performance and progress are adequate for a project of the scope as proposed. Task Management and Technical Approach ? 25 Points The proposed technical approach will ensure the highest quality of operations and fully support the goals and objectives of the project as described in the statement of work The approach allows for adequate flexibility as will likely be necessary given the size and scope of the multiple activities involved. The proposed methods represent state-of-the-art approaches that will maximize the potential for success. The proposal demonstrates methodologically sound approaches for conducting all necessary activities under the tight time frame and for accomplishing the goals of the NIH Clinical Center. Utilization of the Project Management Institute (PMI) project management methodology is preferred. Past performance - 25 Points This item refers to the contractor?s performance of similar request in previous contract or employment efforts. These contracts must be completed within the past three (2) years or currently in progress for services similar to the requirements of this statement of work. Cost 10 Points This item refers to the cost of the services. Cost will be evaluated on the likelihood of project success based on the level of resources. Offerors must meet specifications as noted in the synopsis. Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications/Commercial Items with their offer. Note: Contractor must be registered with the Central Contractor Registration (www.ccr.gov). The Government intends to make a single award based on the best value to the Government technical and price factors considered. Price will be evaluated on the possibility of project success based on the level of resources (i.e. labor and materials) described in the Offeror?s business proposal. The anticipated award date for this requirement shall be on ___December 4, 2006. Offers must be submitted no later than November 29, 2006__. Eastern Standard Time 5:00 p.m. Place of Delivery for the required services: National Institutes of Health, 9000 Rockville Pike, 10 Center Drive, Bldg. 10, Room 1C290, Bethesda, MD 20892. Requests for information concerning this requirement are to be addressed to Ms. Andrea McGee. Collect calls will not be accepted. All questions should be emailed only to amcgee@cc.nih.gov by November 24, 2006. Technical and business proposals should be submitted as separate attachments. Quotes should be electronically submitted via email only to amcgee@cc.nih.gov. The contractor shall identify key personnel in the technical proposal. The contractor shall provide complete resumes and proof of work experience as required for the key personnel listed.
- Place of Performance
- Address: 9000 Rockville Pike, Bethesda, MD
- Zip Code: 20892
- Country: UNITED STATES
- Zip Code: 20892
- Record
- SN01181360-W 20061117/061115220313 (fbodaily.com)
- Source
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