SOLICITATION NOTICE
99 -- Ship Commissioning
- Notice Date
- 11/17/2006
- Notice Type
- Solicitation Notice
- NAICS
- 561920
— Convention and Trade Show Organizers
- Contracting Office
- Department of the Navy, Naval Supply Systems Command, Fleet and Industrial Supply Center Jacksonville, Mayport Detachment, Fleet Contracting Center Bldg. 191, Naval Station Mayport, Mayport, FL, 32228-0107, UNITED STATES
- ZIP Code
- 00000
- Solicitation Number
- N68836-07-T-0023
- Response Due
- 11/30/2007
- Archive Date
- 12/15/2007
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number N68836-07-T-0023 is issued as a request for quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through the lastest edition of the Federal Acquisition Circular. This solicitation is set asidefor small business. Fleet contracting center,mayport fl intends to purchase and obtain services FOR THE COMMISSIONING OF THE USS GRIDLEY DDG-101 AT THE PORT OF MIAMI FL,ON THE 10 OF FEBRUARY 2007 . 1. Group 1: Command Post and Office Furniture/Equipment a. Command Post: An air-conditioned/heated trailer with bathroom facilities is required to serve as a command post and central planning location to handle protocol and set-up coordination for the advance team. Location is depicted in enclosure (2). NOTE: A 12' x 56' rental construction trailer located in close proximity to enclosure (2). Access around the clock to accommodate late night work by the advance team is required. One team member will be on site commencing 0800, 01 February through 1200 12 February 2007. Sewage (sewage pumped 3 times per week) and water service to the bathroom in the trailer is required. b. Office Furniture and Equipment: (1) Eight desks (6 for people, 2 for equipment), 8 desk chairs and 8 stacking chairs (2) Six telephone lines, two voice and four internet connection capable. NOTE: Each line must stand-alone without multiple accesses. The commissioning support team provides the phone instruments. (3) RJ11 phone jacks to permit fax/modem hookups on all lines (4) One copier capable of sorting, stapling and zooming with extra toner. The copier is essential equipment. A Xerox Document Center 332DC or better is required and must be capable of duplexing and enlarging (5) Three laser printers for printing brochures, Hewlett Packard 4050 series or better. Provide extra cartridges (8) One case of 8.5" x 11" and one ream of 8.5" x 14" paper 2. Group 2. Pier Set-up/Layout NOTE: Once these vendors are selected, a senior on-site representative from the vending company must be assigned for tents, chairs and Public Address System who will be present each day, Mon-Sat. This representative should contact the set-up coordinators, Mr. Dave Kellett, via the Contracting Officer to arrange a pier set-up/walk-through. This representative must understand that the set-up coordinator will only discuss items within the scope of the contract. Any item the vendors consider to exceed the scope of the contract must be reported to the Contracting Officer for contract modification PRIOR to execution. The Contractor will certify that their company is in possession of a current, valid, and active State of Florida Contractor?s License, for the applicable specialty. In addition, no employee or representative of the Contractor will be admitted to the site of the work unless he furnishes satisfactory proof that he/she is a citizen of the United States or if an alien, his/her residence within the United States is legal. This certification must be submitted to the Contracting Officer within two weeks of the commissioning. IMPORTANT: Vendors and all workers contracted by the vendors to perform work must be able to pass background security checks. These checks may take up to 72 hours prior to allowing pier/port access. a. 5000 Folding Chairs: Lay-out instruction for 4500 chairs on the pier is provided in enclosure (2), but is subject to change depending upon RSVP?s and attendance estimates. The remainder of the chairs is held in reserve for surge seating. The vendor must have a cadre of 3 personnel available on commissioning day to assist with set up of additional chairs or removal of extras. Standard folding chairs of all one color are preferred. In addition, 25 of highest quality stacking chairs without arms for VIP seating. (1) Set up to commence at 0800, 07 Feb 2007 (2) Set up must be complete by 1800, 09 Feb 2007 (3) Strike down may commence at 1500, 10 Feb 2007 (4) Strike down must be complete by 1800, 10 Feb 2007 NOTE: Stacking chairs required 0700, 06 FEB 2007. Surge seating is deployed at the direction of USS Gridley (DDG-101) Head Usher on commissioning day. The two chair sections closest to the after brow must be removed immediately after the ceremony. b. Tents. One 20? x 20?, and one 40? x 60? tents (canopy-type), without sidewalls, located per the pier/chair lay-out design provided as enclosure (2), but are subject to change. Tents must be anchored with concrete weights or water filled sturdy containers, and not rely upon tent pegs driven into the pier surface, and be capable of surviving high winds/thunderstorms. (1) Set up may commence at 0800, 07 Feb 2007 (2) Set up must be complete by 1800, 09 Feb 2007 (3) Strike down may commence 1500, 10 Feb 2007 (4) Strike down must be complete by 1800, 10 Feb 2007 c. Restrooms: Ten (10) unisex portable toilets which include two (2) toilets dedicated to handicapped access. The entire toilet unit shall be clean and free of graffiti or other markings; unit shall appear pristine and contain no commercial markings. Toilets will include ample supply of toilet paper and seat protection. When delivery is made, trash and sewage are to be emptied. All latching mechanisms shall be operational. Portable toilets shall be of a one-piece molded fiberglass or plastic-type material. Portable toilets located per the pier/chair layout enclosure (2) + two (2) handicapped portable toilets (8 + 2 = 10). (No service is required.) (1) Set up may commence by 0800, 08 Feb 2007 (2) Set up must be complete by 1800, 09 Feb 2007 (3) Strike down may commence at 1500, 10 Feb 2007 (4) Strike down must be complete by 1800, 10 Feb 2007 d. Press Stand: Press stand to accommodate at least 10 photographers with their equipment. The use of a flat bed truck is recommended (jacked, blocked, boarded, rails carpet and steps). If a flat bed truck is not available, a sectional type stage with adjustable height is optional. The size of this type press stands should be 8' x 16'. Sectional stand is required to have side rails, steps, and carpet and should be blocked. Rails should be on the back and sides of the press stand. (1) Set up may commence by 0800, 06 Feb 2007 (2) Set up must be complete by 1800, 07 Feb 2007 (3) Strike down may commence 1500, 10 Feb 2007 (4) Strike down must be complete by 1800, 10 Feb 2007 e. Folding Tables: Thirty (30) 3' x 8' folding tables are required with white skirts and covers. (1) Set up may commence by 0800, 07 Feb 2007 (2) Set up must be complete by 1800, 09 Feb 2007 (3) Strike down may commence at 1500, 10 Feb 2007 (4) Strike down must be complete by 1800, 10 Feb 2007 NOTE: To prevent soiling, the vendor is required to assemble table covers and skirts 1200, 09 Feb 2007 f. Trash Cans/Clean-Up: Provide 15 trash cans (empty 50-gallon drums or equivalent that will not blow over) with bunting or fresh white paint. Trash bags should be installed with 5 spares per can. Upon completion of the commissioning ceremony, the vendor will accumulate ALL waste material and/or rubbish resulting from the ceremony and dispose of off station. Clean-up is intended to restore the pier area to the pre-commissioning condition. (1) Set up may commence by 0800, 08 Feb 2007 (placement to be directed) (2) Set up must be complete by 1800, 08 Feb 2007 (3) Strike down may commence at 1500, 10 Feb 2007 (4) Strike down must be complete 1800, 10 Feb 2007 (and be prepared to dispose of trash) g. Stanchions & Line: Provide Twenty five (25) white self-standing stanchions. Stanchions should be 3 feet tall and be made of 4x4-inch wood or PCP material. A one inch hole drilled through the stanchion is required to pass line. This hole should be approximately 2? from the top. Provide 1000 feet of 3/8-inch white nylon line. (1) Set up may commence by 0800, 09 Feb 2007 (2) Set up must be complete by 1800, 09 Feb 2007 (3) Strike down may commence at 1500, 10 Feb 2007 (4) Strike down must be complete by 1800, 10 Feb 2007 h. Provide approximately (50+/-10) hard cardboard waterproof signs (approximate size 1' x 2') for crowd control. Most sign titles (90%) will be provided prior to Wed, 10 January 2007 and the remainder will be provided by 1600, Friday, 26 January 2007. List attached. (1) Delivery may commence by 0800, 05 Feb 2007 (2) Delivery must be complete by 0800, 07 Feb 2007 i. Portable Public Address System: A portable PA system with sound technician is required for rehearsal on Tuesday, 06 Feb 2007 from 0700-1000. This system must be capable of addressing 300+ crewmembers both standing on the pier and standing aboard ship, 510 feet in length. Portable microphones are preferred. j. Public Address System: A public address system with 6 speaker towers distributed on the pier and ship is required to provide undistorted (no echoes, sound delay, and feedback) sound amplification for an outdoor audience of 5000 people sitting and standing in an approximate area of 18,000 square feet. The vendor should be made aware that sitting is not concert-style, but will be open. (1) Microphones at Speaker?s Podium, XO?s podium and Band Location (2) Four lavaliere microphones to wire the ship?s OOD, Petty Officer of the Watch, Signalman, and one additional (TBD) (3) Power may be available at the press stands, and the vendor must provide a silent generator (4) Two mault box for press stands (5) Strike down may commence upon completion of ceremony on 10 Feb 2007. (6) Strike down must be complete by 1800, 10 Feb 2007. Note: A fully rigged PA system with a certified and qualified sound technician and generator technician are required for rehearsal 0700-1000, Tuesday through Friday, 06 Feb - 10 Feb 2007. During the week period commencing 06 Feb 2007, technicians when not actually on-site shall be available (within two hours) when activities require their immediate presence. PA system should remain rigged with rain/dew protection for use on 10 Feb 2007 for the Commissioning Ceremony and post reception from 0800 until 1300. Because of crowd control and pedestrian traffic as well as personnel safety, all cabling runs shall be symmetrical and as unobtrusive as possible. k. Speaker?s Podiums: Provide two (2), executive, closed front wooden podiums on the ship?s Quarterdeck. (1) Set up to commence at 0800, 07 Feb 2007 (2) Set up must be complete by 1800, 09 Feb 2007 (3) Strike down may commence at 1500, 10 Feb 2007 (4) Strike down must be complete by 1800, 10 Feb 2007 NOTE: Podiums that are to be used for the ceremony should be identical and of excellent quality, with a shelf to place speaker notebooks. Vendor must provide rain/dew cover protection for podiums. The top of the podium should be constructed in a manner which will protect speakers notes from wind and weather. l. Golf Carts: Five electric golf carts (two with the backseat capable of folding down) and three must have the capacity to transport five passengers each. Golf carts requested for use 05 Feb ? 10 Feb 2007 for use in setting up the commissioning site and for transportation of elderly/special needs guests on commissioning day. m. Carpet: One 3' x 50' roll of red carpet; must be bound on all edges. Provide one roll of double-sided carpet tape. USS Gridley personnel will remove and retain carpet after the ceremony. (1) Delivery may commence by 1000, 09 Feb 2007 (2) Delivery must be complete by 1800, 09 Feb 2007 n. Round Tables: Fifty (50) 8? round tables are required with white skirts and covers. (1) Set up to commence at 0800, 07 Feb 2007 (2) Set up must be complete by 1800, 09 Feb 2007 (3) Strike down may commence at 1500, 10 Feb 2007 (4) Strike down must be complete by 1800, 10 Feb 2007 Note: To prevent soiling, the vendor is required to assemble table covers and skirts 0700, 10 Feb 2007 o. Bottled Water: Provide five thousand (5000), 12 ounce or greater bottled water for use by guests and first aid tent. Also provide means to keep water chilled until ready for distribution. p. Generators: Provide two (2) self standing ?silent? generators. The generators must be sufficient to power Command Post requirements as outlined in para 2, sub-para (a) and (b), and the memorabilia tent requirements for four cash registers. (1) Set up and installed for use 0800, 01 Feb 2007 (2) Set up must be complete by 1800, 01 Feb 2007 (3) Strike down may commence at 1400, 10 Feb 2007 (4) Strike down must be complete by 1800, 10 Feb 2007 The following clauses and provisions apply: 52.212-1 Instructions to Offerors-Commercial Items;52.212-3 Offeror Representations and Certifications-Commercial Items; 52.204-7 Central Contractor Registration; 52.212-4 Contract Terms and Conditions-Commercial Items; 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, and citing: 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.225-13, and 52,232-36; 252.204-7004 Central Contractor Registration; 252.212-7001 Contract Terms and Conditions Required to Implement Statutes Applicable to Defense Acquisition of Commercial Items, and citing: 252.225-7001 and 252.232-7003; Offers are due by close of business november 30 2007, not later than 4:00pm.response may be emailed to Luis.Navarro@navy.mil or faxed to 904/270-6498. Point of Contact is Luis Navarro, Ph 904/270-5699 x156
- Record
- SN01183403-W 20061119/061117221136 (fbodaily.com)
- Source
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