SOLICITATION NOTICE
70 -- Blanket Purchase Agreement for Information Technology (IT) Products
- Notice Date
- 11/21/2006
- Notice Type
- Solicitation Notice
- NAICS
- 443120
— Computer and Software Stores
- Contracting Office
- Department of Commerce, Patent and Trademark Office (PTO), Office of Procurement, P. O. Box 1450 - Mail Stop 6 600 Dulany Street, MDE, 7th Floor, Alexandria, VA, 22313-1450, UNITED STATES
- ZIP Code
- 00000
- Solicitation Number
- ITBPA2007
- Response Due
- 12/22/2006
- Archive Date
- 1/6/2007
- Small Business Set-Aside
- Total Small Business
- Description
- 70 - General purpose information technology equipment. The solicitation number is ITBPA2007. The solicitation is issued as a Request for Quote (RFQ). This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-13. The requirements will be fulfilled using the Simplified Acquisition procedures, Part 13 of the FAR, and the test program authorized in FAR subpart 13.5, and the Patent and Trademark Acquisition Guidelines (PTAG), to the maximum extent possible. This is a total small business set-aside. The associated North American Classification System (NAICS) code is 443120 and the small business size standard is 500 employees. The United States Patent and Trademark Office (USPTO) established Blanket Purchase Agreements (BPAs) for Information Technology (IT) requirements for computer hardware and software products in July 2004. The USPTO intends to add to its existing BPA vendors to fulfill its continuing IT requirements for computer hardware and software products and to further competition. The USPTO expects to make multiple awards resulting from this synopsis/solicitation. The USPTO's IT product requirements for FY 2006 were approximately $95.5 million, approximately $30 million of which was fulfilled by the BPA Holders for IT Products. There is, however, no guarantee of requirements. Vendors are not required to have a General Services Administration (GSA) contract in order to submit a proposal in response to this RFQ. All responsible sources may submit a proposal which will be considered by the USPTO. Teaming is allowed and the USPTO encourages teaming with other small businesses. All BPA orders are generally competed among the BPA holders using simplified acquisition procedures. However, the USPTO reserves the right to limit competition for individual requirements to selected BPA holders, i.e., HUBZone or Service Disabled Veteran-owned businesses, to accomplish its socio-economic goals. The BPAs will have a period of performance of 5 years. In accordance with FAR 13.303-6, the USPTO will review the BPA at least annually. If necessary, the USPTO will update or modify existing arrangements as a result of i.e, "changes in market conditions, sources of supply, and other pertinent factors that may warrant making new arrangements with different suppliers or modifying existing arrangements." The USPTO reserves the right to cancel any company's BPA for any reason, including but not limited to: poor performance, failure to respond to requests for quotes, vendor's prices are determined to be no longer competitive, and all of the reasons listed under FAR 13.303-6(b)(2). The Government is seeking a one-stop shopping vehicle, which offers a wide array of computer hardware and software products to include computer hardware, software and licenses, and maintenance that is found under Schedule 70 - General Purpose Commercial Information Technology Equipment, Software, and Services. Examples of items that the USPTO may be procuring are: servers, server racks, color scanners, mass storage units, fiber channel ports and fabric management software, dual port fibre channel cards, routers and switches, security software, automated tape libraries, data tape cartridges, security software, and virus control software. The vendor must be able to demonstrate that they can offer the USPTO a vast array of IT Products. The USPTO is not looking for vendors who can only offer a few products or product brands. Vendors who can only offer a few products and/or limited product brands will be found unacceptable, and will not be considered for award. Currently, the USPTO has an existing contract vehicle under which it procures desktop computer hardware. Items on the desktop computer hardware contract vehicle are excluded from these BPAs. Blanket Purchase Agreement Calls (BPCs) will be issued for any orders placed under any awarded BPA. Offerors must be authorized dealers or resellers of products that they are offering to the Government at the time of the offering. The USPTO does not purchase grey market IT products. Vendors that submit proposals in response to this synopsis/solicitation are required to have been in business for three years or longer. Vendors that submit proposals who do not meet this requirement will be disqualified and eliminated from competition. The vendor must have the financial resources or the ability to establish lines of credit that will allow the company to fulfill USPTO's IT requirements. Individual awarded BPCs will state the date and place of delivery, and acceptance and FOB point. Place of delivery may vary but most hardware deliveries will go to the USPTO warehouse located in Alexandria, VA, 22314. Factors: (1) Ability to provide a vast array of computer hardware and software products, (2) Past Performance and Experience, (3) Other Factors, and (4) Price. The provision at 52.212.1, Instructions to Offeror-Commercial, applies to this acquisition. In addition, Offerors are required to submit the following: (1) Brief capabilities statement addressing ability to provide a vast array of IT Products, not to exceed 5 pages, with optional catalogs and brochures (Capabilities statement, catalogs, and brochures shall not exceed 20 pages in length); (2)(a), a completed Past Performance Evaluation Order submitted to Open Ratings, Inc.; and (2)(b), references to substantiate sales from 5 current customers with whom the offeror has had an established relationship for over one year and sales in excess of $50,000 for the year; and (3) brief capabilities addressing Other Factors, not to exceed 3 pages; and (4) prices for products. Specifications for products that the vendor must price are listed at: http://www.uspto.gov/web/offices/ac/comp/proc/currproj.htm. Documentation provided for past performance references (item #2 above) will not count toward the 20-page limitation. There is no required format for the capabilities statement. Table of contents and any cover letter will not be included in the 20-page limitation. The cover letter and any information contained in the cover letter will not be evaluated. Pricing information submitted in response to item 4 above will not count toward the page limit. Supplemental Instructions: A. Regarding Factor No. 1 above, Provide a Vast Array of IT Products, the Offeror should address its capabilities to provide a vast array of IT Products to the USPTO. B. Regarding Factor No. 2(a) above, the Offeror must complete a past performance evaluation to Open Ratings, Inc. (a Dun & Bradstreet company) prior to submission of their offer. A minimum of six references must be provided on the request in order to be processed by Open Ratings, Inc. (www.openratings.com). However, Open Ratings recommends providing up to 20 references to ensure Open Ratings receives at least six completed responses. It is strongly encouraged that you proactively contact your references to request that they promptly respond to the Open Ratings, Inc. inquiries for past performance. The requests for past performance by Open Ratings, Inc. will be sent by email and will be filled out on an on-line survey. Any vendor not receiving a past performance evaluation from Open Ratings, Inc., may risk receiving a neutral rating under the experience and past performance evaluation factor. Open Ratings, Inc. charges $125.00 for this service, and Offerors are responsible for direct payment to Open Ratings, Inc. Each Offeror must submit, with its proposal, a confirmation that the past performance evaluation order has been submitted to Open Ratings, Inc. Open Ratings will provide the Offeror who submitted the request for past performance a copy of the evaluation, along with a copy to the USPTO. Please provide Open Ratings with the following information as a contact: Sylvia Van Dyke, Contracting Officer, U.S. Patent and Trademark Office, 600 Dulany St., MDE 7B03, Alexandria, VA 22313, e-mail: Sylvia.VanDyke@uspto.gov, ph: 571-272-6568, and fax 571-273-6568. The USPTO will evaluate the Offeror's past performance in successfully fulfilling requirements that are relevant or similar to the requirements in this RFQ. To accomplish this, USPTO will review the results of Open Ratings Past Performance Evaluation to determine acceptability under this factor. Where appropriate, offerors will be given an opportunity to explain both information concerning the relevancy of the information on past performance provided and any negative past performance information to which the Offeror has not previously had an opportunity to respond. (Note: The USPTO reserves the right to consider any other related information which may come to the attention of the USPTO regarding the Offeror's past performance.) C. Regarding Factor No. 2(b) above, the Offeror is required to submit references from 5 current customers with whom the offeror has had an established relationship for over one year and have had sales for IT products in excess of $50,000 per year. Offerors may include sales other than from the federal government community. Offeror shall include documentation to substantiate sales such as purchase orders, sale invoices, packaging slips, etc. The USPTO will verify the information that is submitted. D. Regarding Factor No. 3 above, the Offeror is required to address, Other Factors, which the Offeror may offer to the USPTO as an added benefit. Other factors may include, for example, availability of an internet products catalog, obtaining quotes on-line, ordering and on-line order tracking, credit card acceptance, flexible return policies, flexible hours of operation, distribution centers, technology consultants, use of other small businesses as teaming partners, established partner relationships with major OEMs, and staging warehouse or facilities for equipment to be delivered to the USPTO fully assembled. E. Regarding Factor No. 4 above, there are numerous specifications that are listed at the USPTO website (address) from which the vendor must select 5 specifications to price. It is the vendor's option which specifications it chooses to price. Prices as submitted will be evaluated. The vendor should state the percentage of discount, if any, as an example of the types of discounts the vendor may offer to the USPTO. In addition, the dollar amount of discount shall be listed, along with the total price. If a part number has changed or been replaced for the hardware or software as a result of an upgrade by the manufacturer, the offeror is to price the most recent version or replacement part number. The offeror shall note the new part or version number on its pricing documentation. The prices will be used strictly for evaluation purposes only. The provision at 52.212.2, Evaluation-Commercial Items, will be used to evaluate offerors for awarding BPAs. The Government intends to award BPAs resulting from this solicitation to the most responsible offerors whose offers conforming to the solicitation will be the most advantageous, representing the best value to the Government, price and other factors considered. The following factors shall be used to evaluate offers: (1) Ability to provide a vast array of computer hardware and software products; (2) Past Performance and Experience; (3) Other factors; and (4) Price. Factors 1, 2 and 3 are of equal importance. Factor 4 is less important than Factor 1, 2 and 3. Those factors individually and collectively are more important than price. Offerors must include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items, with its offer. Offerors shall provide Taxpayer Identification Number, as well as, Data Universal Numbering System no. with its proposal. The following clauses apply to this acquisition: 52.204-7, Central Contractor Registration (July 2006), The clause at 52.212-4, Contract Terms and Conditions-Commercial Items (Sep 2005), applies to this acquisition. The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (Jun 2006), applies to this acquisition: 52.203-6, Restrictions on Subcontractor Sales to the Government (Jul 1995), with Alternate I, 52.219-6, Notice of Total Small Business Set-Aside (June 2003), 52-219-14, Limitations on Subcontracting (Dec 1996), 52.222-3, Convict Labor (June 2003), 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jan 2006), 52.222-21, Prohibition of Segregated Facilities (Feb 1999), 52.222-26, Equal Opportunity (Apr 2002), 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Sept. 2006), 52-222-36, Affirmative Action for Workers with Disabilities (Jun 1998), 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Sept. 2006), Prompt Payment (Oct 2003), 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration (Oct 2003). In addition, Section 508 Compliance-In accordance with Section 508, the USPTO requires that all Electronic Information Technology (EIT), as that term is defined at FAR 52.101, delivered under the contract comply with the applicable EIT accessibility standards issued by the Architectural and Transportation Barriers Compliance Board set forth at 36 CFR Part 1194. See numbered note 1. Offerors shall submit two (2) electronic proposals on CD-ROM, with two (2) paper copies of its offer to the U.S. Patent and Trademark Office, Office of Procurement, Attn: Sylvia Van Dyke, SOL: ITBPA2007, Mail Stop 6, P.O. Box 1450, Alexandria, VA 22313-1450 or if hand-delivered (non-U.S. Postal Service, i.e. FedEx or UPS): 600 Dulany Street, Madison East Bldg. Room 7B03, Alexandria, VA 22314, ATTN: Sylvia Van Dyke, Contracting Officer. The receipt date and time for proposals is 1:00 p.m. EST, December 22, 2006. For any hand-delivered proposals, it is noted that the receipt office is in a secured building and a security pass must be obtained to gain entry; therefore, adequate time should be allowed to obtain security pass and gain entry. The point of contact for this solicitation is: Sylvia.VanDyke@uspto.gov. All questions must be submitted by email no later than c.o.b. November 30, 2006. The questions will be answered with an amendment to this synopsis/solicitation. Updates to this synopsis/solicitation will be posted on FedBizOpps (http://www.fbo.gov), as well as the USPTO Office of Procurement homepage at: http://www.uspto.gov/web/offices/ac/comp/proc/currproj.htm. This solicitation shall not be construed as a commitment of any kind.
- Record
- SN01184688-W 20061123/061121220157 (fbodaily.com)
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