SOLICITATION NOTICE
V -- Transport Sterile Instruments Round Trip
- Notice Date
- 12/14/2006
- Notice Type
- Solicitation Notice
- Contracting Office
- Department of Veterans Affairs;ASC - VISN 9;3400 Lebanon Pike;Murfreesboro TN 37129
- ZIP Code
- 37129
- Solicitation Number
- VA-249-04-RQ-0072
- Response Due
- 1/2/2007
- Archive Date
- 3/3/2007
- Small Business Set-Aside
- Total Small Business
- Description
- SCOPE OF WORK A.        Provide daily transport of surgical instruments with a company vehicle to transport various sterile surgical items (in sealed containers) from the VA Medical Center (VAMC), Nashville, TN to the VAMC, Murfreesboro, TN.  Daily pick up must be made at 7:00 A. M. at the VAMC, 1310 24th Ave S, Nashville, TN in the SPD Section, Rm BG 101 and delivered directly to the VAMC, 3400 Lebanon Pike, Murfreesboro, TN, Loading Dock, Bldg 2, estimate trip time within 1 ½ hours the same day.  Return trip:  Daily Transport of Surgical Instruments from Murfreesboro to Nashville.  Pick-up at Bldg. # 2 Loading Dock at approximately 1:00 P.M. delivered directly to VAMC Nashville Warehouse Loading Dock estimate trip time within 1 ½ hours the same day.  Daily pickups are Monday through Friday, excluding Federal holidays and weekends. DESCRIPTION OF SERVICES 1.         Provide an all inclusive firm - fixed rate for daily transport of surgical instruments with a company vehicle to transport various sterile surgical items (in sealed containers) from the VA Medical Center (VAMC), Nashville, TN to the VAMC, Murfreesboro, TN.  Daily pick up must be made at 7:00 A. M. at the VAMC, 1310 24th Ave S, Nashville, TN in the SPD Section, Rm BG 101 and delivered directly to the VAMC, 3400 Lebanon Pike, Murfreesboro, TN, Loading Dock, Bldg 2 estimate trip time, within 1 ½ hours the same day.  Return trip:  Daily Transport of Surgical Instruments from Murfreesboro to Nashville.  Pick-up at Bldg. # 2 Loading Dock at approximately 1:00 P.M. deliver to VAMC Nashville Warehouse Loading Dock estimate trip time within 1 ½  hours the same day.  Daily pickups are Monday through Friday, excluding Federal holidays and weekends 2. Items to be Transported: Sterilized instrument sets and trays. Instrument trays shall be properly packaged by the VA personnel for transportation and will be placed in a plastic distribution boxes and shall be locked by VA SPD personnel prior to pickup. Protective packaging will be provided by VAMC as necessary. 4. Each distribution box will weigh between 30 and 60 pounds; box sizes are approximately: 15" x 24", 20" x 28" or 14" x 50" (distribution boxes vary depending on items being transported). 5. The Contractor shall ensure that transportation vehicle is clean at all times and free of any soiled items on board that could cause contamination of sterile instruments (i.e. prevent boxes from becoming wet, no puncture holes or openings in the outer layer of the packaging). 6. Contractor shall take special care while transporting sterile surgical instrument trays and handle each distribution box with care, as the instrumentation is fragile. Contractor's vehicle shall be of sufficient size to accommodate the size and weights of the distribution boxes. To prevent excess jarring of instruments and distribution boxes from sliding around in the vehicle, the contractor shall provide adequate padding while in transport to maintain stability of the distribution boxes. Contractor shall provide a Smoke Free Vehicle. 7. The Government shall be responsible for preparing an inventory sheet listing all items in the distribution boxes. There shall be no tampering of the distribution boxes once picked up and in transport from the VAMC Nashville to the VAMC Murfreesboro. GENERAL REQUIREMENTS: 1. EVIDENCE OF RESPONSIBILITY: Prior to award a contractor must be deemed responsible. In order for this determination to be made the lowest priced contractor must provide information on their ability to meet the following requirements: - a. Have adequate financial resources to perform the duties of this contract, or the ability to obtain them. b. Be able to comply with the required delivery schedule, taking into consideration all existing commercial and governmental business commitments. c. Have a satisfactory performance record. A minimum of three references will be required. d. Have a satisfactory record of integrity and business ethics. e. Have the necessary organization, experience, accounting and operational controls, and technical skills, or the ability to obtain them. f. Be qualified and eligible to receive an award under applicable laws and regulations. Contractors must meet all requirements of federal, state, or city codes and licenses regarding operations of this type of service. g. The right is reserved to thoroughly inspect and investigate the establishment's vehicles, facilities, business reputation and other qualifications of any contractor and to reject any offer irrespective of price if it shall be administratively determined lacking in any of the essentials necessary to assure acceptable standards of performance. 2. GENERAL INFORMATION: a. The contractor personnel performing services to the Government shall at all times conduct themselves in a professional manner, present a neat appearance and be easily recognized as a contract employee by having the company name, and employee name affixed to the uniform. The Contractor shall be responsible for furnishing all vehicles, personnel, equipment and supplies, and vehicle fuel for performance of services under this contract. b. The Government reserves the right to restrict any contractor employee from performing services under this contract who do not meet the required qualifications, or who violate Federal regulations or are identified as a potential threat to the security, safety, health and/or operational mission of VA and its veteran population. The restriction of such contractor personnel shall not relieve the contractor from performing all the required services in accordance with all terms, conditions, and schedules contained herein. c. Should distribution trays or surgical instruments be lost, damaged or broken, the contractor will be required to submit a written report to the contracting officer within twenty-four (24) hours explaining the circumstances. Failure to provide the report with the specific time frame will cause further review by the Government to determine if the infraction warrants suspension/termination of the contract. 3. QUALITY CONTROL: The contractor shall develop and maintain a quality control program to ensure that delivery services are performed in accordance with these specifications. 4. DRIVERS: a. All drivers must maintain a valid driver's license for the type of vehicle operated as required by the States operating therein. b. A record of each driver as to character and physical capabilities of performing the duties as a courier must be maintained and made available to the Contracting Officer for inspection upon request. c. The VA reserves the right to prohibit specific drivers from participating in the performance of the contract. This determination will be at the sole discretion of the VA and will be based upon documented evidence. d. Drivers are required to notify the Contracting Officer's Technical Representative of any unusual events that impede delivery as required by the contract (i.e. weather). A written report of the event will be delivered to the Contracting Officer's Technical Representative by close of business the next working day. 5. VEHICLES: The vehicles used in the performance of this contract must be licensed and meet the minimum requirements as mandated by the States and cities operating therein. 6. EVIDENCE OF INSURANCE COVERAGE: Before award of contract, the contractor shall furnish to the Contracting Officer a certificate of insurance which shall contain an endorsement to the effect that cancellation of, or any material change in, the policies which adversely affect the interests of the Government in such insurance shall not be effective unless 30 day written notice of cancellation or change is furnished to the Contracting Officer. 7. WORKMEN'S COMPENSATION: The Act of June 25, 1936, 42 Stat. 1938 (40 USC 290), The Contractor agrees to procure and maintain while the contract is in effect, Workmen's Compensation and Employers Public Liability Insurance. The policy shall provide coverage for Public Liability limits of not less than the statutory limitations for any one accident, and at least meet the statutory limitations if more than one person is involved. 8. IDENTIFICATION, PARKING, SMOKING, AND FEDERAL FACILITIES REGULATIONS: a. Contractor personnel shall wear visible identification at all times while on the premises of any Federal property. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking at the VA is available from the VA Police. There will be no validation or reimbursement for parking violations of the Contractor under any conditions. All Federal properties have implemented a smoke free environment policy. Authorized smoking areas are outdoors and more than 50 feet from any entrance. Smoking is prohibited inside any buildings. Possession of weapons is prohibited. Enclosed containers may be subject to search. Violations of Federal regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state or municipal court. b. Drivers are required to carry a valid picture driver's license, valid vehicle registration, and valid proof of insurance at all times while performing under this contract. 9. CONDUCT: a. The Contractors employees are subject to the same rules of conduct and standards as Government employees when performing services within the VA Medical Center. b. The speed limit on VA property is 15 m.p.h. Citations for violations on VA property of speed limits, parking violations, or other infractions will be issued by the VA Police. These infractions are Federal offenses, which must be handled in a Federal District Court. No employee of the Government can assist any Contractor employee with the citation. c. No alcoholic beverages or drugs are allowed on any of the installations mentioned in this document. 10. WAGE RATES: Wage Determination(s) as listed in the attachment are applicable to any resulting contract. The Offeror/Contractor certifies by signature on this offer that the salaries to be paid workers involved in the performance of the contract are equal to or greater than those specified in the attached Wage Determination(s). 11. ADMINISTRATIVE MATTERS: - Definitions a. CONTRACTING OFFICER: The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitments or issue changes which will affect price, quantity or quality or performance of the contract. b. CONTRACTING OFFICER'S TECHNICAL REPRESENTATIVE: A VA official who will provide the daily administration and coordination of the contract. Any technical questions pertaining to this contract should be directed to the Contracting Officer's Technical Representative (COTR), as delegated by the Contracting Officer. (refer to Delegation of Authority issued after award). The COTR duties and limited responsibilities as detailed in the Delegation of Authority, which the Contractor is cautioned to read. c. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred as a result thereof. FEDERAL HOLIDAYS: The ten holidays observed by the Federal government are: New Years' Day Labor Day Martin Luther King, Jr's Birthday Columbus Day President's Day Veterans' Day Memorial Day Thanksgiving Day Independence Day Christmas Day
- Record
- SN01196535-W 20061216/061214220526 (fbodaily.com)
- Source
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