MODIFICATION
H -- Pharmacy Inventories
- Notice Date
- 2/5/2007
- Notice Type
- Modification
- Contracting Office
- Department of Veterans Affairs;Brecksville Division;Cleveland VA Medical Center;10000 Brecksville Road;Brecksville OH 44141
- ZIP Code
- 44141
- Solicitation Number
- VA-541-07-RP-0093
- Response Due
- 2/6/2007
- Archive Date
- 3/8/2007
- Point of Contact
- Jonathan Jewel Contracting Specialist, Intern Fax: 440-838-6052
- E-Mail Address
-
Work
(jonathan.jewel@va.gov)
- Small Business Set-Aside
- Total Small Business
- Description
- Answers to Technical Questions The purpose of this amendment is to address technical question regarding the combine synopsis. This does not extend any dates contained in the VA-541-07-RP-0093B. The closing date still remains 2/06/2007. Q1. Bid specs mention various Inpatient and Outpatient facilities. Most major hospital systems often have two pricing sets when that is the case. Is that so with this job? That's fine if it is, we just need to know. Our software automatically handles that issue, but you will find that most other inventory services do not account for this difference. It would be an "odd" concept for them to deal with - that the same NDC can have a different cost based on where it is sitting. A1. All drug prices are the same irrespective of location or pharmacy type Q2. We would assume that except for a dual IP/OP pricing structure, that the ENTIRE hospital system outlined in the bid spec's will use the SAME pricing. In other words, Cleveland, Dayton and Cincinnati would all have the same IP price or the same OP price for the same drug. Is that correct? A2. All should have the same price for the same drug Q3. Do the inpatient facilities have multiple clinics or locations within them which need counting or is everything concentrated in a main pharmacy? For example, most all hospitals have a surgery satellite pharmacy, and some have quite a few others. This impacts the count time. A3. Only items in the pharmacies will be counted.  Items on wards or clinics will not.  This was all clearly spelled out in the solicitation Q4. Do the outpatient facilities have "front ends", i.e. all the OTC stuff you would see in a small drugstore? A4. All items in all pharmacies are prescription only.  OTC items are also considered prescription only.  Nothing is "sold" to veterans directly - it is all dispensed on prescription or order Q5. Regarding the various types of pharmacy automation: the bid spec's mention that data will provided for the counts in those areas, which is great. But, at a minimum, the data must contain the following elements in order for us to quickly process the information: NDC Brief description Count, and notify us if liquids/solids are expressed in ml/gm's - preferably telling us how big a container it came out of. The NDC is the big issue here because when we were trying to bid out a variety of VA facilities a couple of years ago, most said they could not tie an NDC to a drug listing. With the volume of data this job would entail, QIS simply would not have enough time to "lookup" the NDC's based on the other info on a report. I do know from past experience that the ScriptPro, Autoscript and sometimes the Baker cells can produce a report with all the necessary information. I am not familiar with the OS-PAC, Parata or Safety Pak 350 equipment, so I don't know what is available from their software. A5. Some facilities may be able to provide specific NDC numbers, some may not; however all will provide a drug description.  Only tablets and capsules are dispensed from automation, so liquid measures aren't needed Q6. Basically, the same issue exists for Controlled Substance areas - we need a certain set of info on those lists in order to process the data on a timely basis. A6. See # 5, except liquid measures are used on a few items Q7. For all items already placed in "bingo cards" or other med-packs ready for distribution, if they are to be counted, they also need an NDC number to enter. A7. That is facility specific; however, I believe only Cincinnati uses multi-dose cards for one Long-term Care satellite Q8. On a job with this much travel between facilities, and each location being an "unknown quantity" in terms of how many people it will take to count or how long the count will take, we would need to ask for some flexibility on the hours. I know no one wants to pay overtime, but if we're still working somewhere we can't just walk out the door at 4:30 p.m. Someone will need to stay with us as we wrap things up. A8. Overtime for inventory is not available.  Inventory must be completed during business hours. Q9. Counting bulk IV products is no problem, but most hospitals have a separate pricing list for those. If that's true for these facilities, that pricing list, including the NDC, cost and package size needs to furnished to us. (Along with any other drugs that are on direct purchase, making the McKesson price incorrect.) A9. Prices for bulk IVC solutions and the few other drugs purchased from sources other than McKesson will be provided; however, they will probably have to be looked up on a per-item basis. Q10. McKesson pricing files need to be provided no later than 30 days prior to the inventory dates. If we get that far I can give you the contact name at McKesson in KC who generates files for us here for the HCA hospitals. If the Cleveland rep just duplicates what Diane does in KC, we will be fine. A10. We are already inside the 30 day time frame you require.  Inventory must be completed in February Q11. Counting standards: estimating open bulk bottles to the nearest 1/10th is fine. We do it all the time. We apply a similar concept to UD dump bins. We count the strips of 10 and estimate the loose pills rolling around in the bottom of the bin. A11. You are not required to count items in UD bins - only those in bottles.  The amount in UD bins costs more to count than the inventory is worth. Q12. We don't usually count prosthetic items, but if you already have a numbering system established for identification we can probably work with that. Would just need to be a topic of discussion prior to inventory. A12. Prosthetic items (expendable surgical supplies, dressings, catheters, etc) must be counted.  Nomenclature, and possible dispense units, may vary among facilities All terms and conditions remain the same. NOTE: THIS NOTICE WAS NOT POSTED TO FEDBIZOPPS ON THE DATE INDICATED IN THE NOTICE ITSELF (05-FEB-2007); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT fbo.support@gsa.gov REGARDING THIS ISSUE.
- Web Link
-
Cleveland VAMC Homepage
(http://www.fbo.gov/spg/VA/BreVAMC/VAMCCO80220/VA-541-07-RP-0093/listing.html)
- Place of Performance
- Address: 12 Different Locations Around;Cleveland;Dayton;Cincinnati
- Zip Code: multi
- Country: USA
- Zip Code: multi
- Record
- SN01226325-F 20070207/070205224613 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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