SOLICITATION NOTICE
V -- BIT Conference
- Notice Date
- 3/1/2007
- Notice Type
- Solicitation Notice
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Department of the Treasury, Comptroller of the Currency (OCC), Acquisition Management (AQM), 250 E Street, SW Mail Stop 4-13, Washington, DC, 20219, UNITED STATES
- ZIP Code
- 00000
- Solicitation Number
- CC-07-HQ-Q-0024
- Response Due
- 3/21/2007
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. SCOPE OF REQUIREMENT: The Office of the Comptroller of the Currency (OCC) requires guest rooms, meeting rooms, and hotel services of a qualified hotel for OCC's BIT Conference to be held October 1 - 4 or October 9 - 12 or October 15 - 18 or October 22 - 25 or November 12 - 15, 2007 in downtown San Diego CA or Phoenix/Scottsdale AZ or San Antonio TX or Orlando FL (listed in order of preference). The conference will cover a four-day period for approximately 240 attendees. OCC will need an office for about 10 people and a technology center of a minimum of 1500 sq.ft. for five days, starting the day before the conference begins. The schedule of events will consist of the following (the timeframes are approximate): 1st day - 12noon to 6pm general session classroom style for 240 6pm to 7:30pm reception for 240 2nd day - 7am to 8:30am continental breakfast for 240 8am to 5:30pm 2 concurrent sessions for 60 each classroom style concurrent session for 80 classroom style concurrent session for 30 classroom style 11:30am to 1pm lunch for 240 3rd day - 7am to 8:30am continental breakfast for 240 8am to 5:30pm 2 concurrent sessions for 60 each classroom style concurrent session for 80 classroom style concurrent session for 30 classroom style 4th day - 7am to 8:30am continental breakfast for 240 8am to 12noon general session classroom style for 240. The estimated maximum number of guest rooms is 225 per night for four nights. There may be a need for about 15 guest rooms the night before the conference begins and five guest rooms the night the conference ends. The BIT Conference was held at the Adam's Mark Denver October 3 - 6, 2006. Note that the 2007 BIT Conference will be higher in attendance based on a new requirement increasing the number of employees included in this mandatory training. MANDATORY REQUIREMENTS: The hotel must ... 1. be compliant with the Hotel and Motel Fire Safety Act of 1990, 15 U.S.C. 2201 et seq, (Public Law 101-391) and hold a FEMA certification number; 2. be compliant with the Americans with Disabilities Act, 42 U.S.C. Section 12101 et seq. (ADA); 3. have one of the following ratings: First class or higher per the Hotel & Travel Index; three diamonds or higher per AAA; three crowns or higher per the OAG Business Travel Planner; 4. be registered in the Central Contractor Registration (CCR) database; 5. hold the space on a first option basis until April 30, 2007. SUBMIT YOUR HOTEL'S QUOTE by Wednesday, March 21, 2007: If your hotel can offer one or more of the dates listed above on a first option basis, submit your quote by email to thora.stanwood@occ.treas.gov by Wednesday, March 21. Include the following in your quote: 1. Guest room rate 2. Meeting room rental charges 3. Schedule of events with meeting room assignments and room diagrams/capacity chart 4. Three recent references (name of company/agency; contact's name; contact's phone #) that had requirements similar to OCC's 5. Your banquet menus and prices and your audio visual list and prices. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005 - 15 Addendum: FAR PROVISIONS: 52.212-1 Instructions to Offerors - Commercial Items (Sept 2006). FAR CLAUSES: 52.212-4 Contract Terms and Conditions - Commercial Items (Feb 2007): 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (Nov 2006) - 52.222-26, Equal Opportunity (Apr 2002); 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Sept 2006); 52.222-36, Affirmative Action for Workers with Disabilities (Jun 1998); 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Sept 2006); 52.222-39, Notification of Employee Rights Concerning Payment of Union Dues or Fees (Dec 2004); 52.232-33, Payment by Electronic Funds Transfer Central Contractor Registration (Oct 2003); 52.216-18 Ordering (Oct 1995); 52.216-19 Order Limitations (Oct 1995). BASIS FOR AWARD: This procurement is being solicited, offered, evaluated, and awarded using simplified acquisition procedures. The OCC will award a contract resulting from this solicitation to the responsible hotel (FAR Subpart 9.104) whose quote will be the most advantageous to the OCC using the following factors, listed in descending order of importance: 1. Suitability encompasses the factors that contribute to the overall success of the conference and to the conference attendee's convenience, comfort and safety at the hotel. Evaluation of suitability will be a subjective assessment of the features and services offered by the hotel and of other relevant facts and circumstances that are obtained by OCC from any source. The suitability assessment will focus on, but not be limited to, the location of the hotel, the condition of the hotel facility (new, old, remodeled); condition of the guest rooms (designated non-smoking rooms; soft goods clean and in good condition, etc.); condition of the meeting rooms (size and shape, obstructions such as pillars, soundproofing, security, proximity of rooms to each other, etc.); hotel services; availability of on-premise outlets, such as restaurants, convenience store and fitness facility; availability of transportation between the hotel and the airport; characteristics of the neighborhood in which the hotel is located. The OCC may base its rating solely on the information provided in the quote or, at OCC's option, also on the findings gathered during a SITE VISIT. 2. Past performance is considered to be the hotel?s relevant work history and the OCC's assessment, with respect to such work history, of how well the hotel performed. Especially relevant are a hotel's record of conforming to contract requirements; a hotel's commitment to customer satisfaction; and, generally, a hotel's reputation for demonstrating a business-like concern for the interests of its customers. Evaluation of past performance will be a subjective assessment based on OCC's experience, if any, with the hotel; the experience of references submitted by the hotel; and a consideration of other relevant facts and circumstances that are obtained by OCC from any source. It will not be based on absolute standards of acceptable performance. 3. Price. Price is the total evaluated cost of a quote. OCC will base total evaluated cost on the prices quoted for guest rooms, meeting rooms, food and beverages, and audio visual equipment. OCC will not consider prices that are contingent, unreasonable or unbalanced. OCC will use total evaluated cost as part of its best value analysis. OCC anticipates awarding the contract in April 2007. *****
- Record
- SN01242069-W 20070303/070301221837 (fbodaily.com)
- Source
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