SOLICITATION NOTICE
U -- Test Administrator
- Notice Date
- 3/14/2007
- Notice Type
- Solicitation Notice
- NAICS
- 611710
— Educational Support Services
- Contracting Office
- Department of the Air Force, Air Combat Command, 27 CONS, 511 North Torch Blvd, Cannon AFB, NM, 88103-5109, UNITED STATES
- ZIP Code
- 00000
- Solicitation Number
- FA4855-07-Q-0001
- Response Due
- 4/3/2007
- Small Business Set-Aside
- Total Small Business
- Description
- STATEMENT OF WORK FOR Base Training and Education Services Test Administrator 1.1. QUALIFICATIONS: A baccalaureate degree from a regionally accredited American college or university is required. Excellent customer service skills and verbal communication skills are essential. Appropriate related professional work or volunteer experience of at least 1 year is highly desirable. At least two years of experience with standardized educational and military testing programs is required. Knowledge of/experience with AF terminology, office procedures, and education programs plus familiarity/facility with WINDOWS NT, Microsoft Word, PowerPoint, Excel and Access is highly desirable. Listing of experience/qualifications and transcripts shall be submitted with bid packages to the base contracting office. 1.2. WORK HOURS/DAYS: A minimum of five (5) units) are required each week with each unit consisting of four (4) hours. Authorized examinees that may be tested include active duty military, dependents of active duty U.S. military personnel; DOD, NAF and DODDS civilians, and US military retirees, plus adult dependents of same. In addition, each unit will include testing and applicable administrative time. The contractor will be on an on-call basis. Normally a maximum of 2 units will be performed in one calendar day for a maximum of six (6) ? ten (10) units per week. Units will generally be scheduled on separate days (preferably Monday through Thursday). If a scheduled test session must be canceled due to emergency, a 24-hour notification prior to the start of the session must be provided by the test administrator to allow time to contact and reschedule those registered. Units will not be worked on Federal Holidays or when the office is closed or outside the normal work hours of 0730-1630 M-F. Exact days and times of services may be jointly determined by contractor and government in advance and may be modified by mutual agreement according to changing program needs. Ideally, three morning sessions (0730-1130) and two to two afternoon sessions (1230-1630) will be scheduled each week, depending on student demand. Contractor will arrive at least 15 minutes prior to start of test session to insure sessions begin promptly and will provide constant visual supervision throughout the entire session. Changes to the test schedule must be approved by the TCO/ATCO and must be advertised at least 2 weeks in advance. Tests are not scheduled on Federal Holidays or when neither the TCO nor the ATCO is available to be present during testing. 1.3. GUIDELINES: Provisions of AFI-36-2306, DANTES Examination Program Handbook, Defense Language Proficiency Testing (DLPT) Program Guide, Pearson Vue Test Center guidelines, FAA testing guidelines, and other guidelines apply. 1.4. SPECIAL REQUIREMENTS: 1.4.1. Contractor must inform the ESO of anticipated absence from a scheduled unit at least 24 hours prior to scheduled arrival. If desired, longer absences may be scheduled with the coordination of the ESO. Such absences should not exceed two weeks at a time or four weeks in one fiscal year. Extended absences will not be scheduled when quarterly reports are due or when either the Test Control Officer or his/her alternate is on scheduled leave or TDY. 1.4.2. Contractor must successfully complete (95% right) the Examination for DANTES Testing Personnel and DANTES Test Administrator?s Instructional Course within two weeks of assuming position. 1.4.3. In performance of contract requirements, contractor is authorized access to DANTES, AFIADL, DLPT, Pearson Vue, FAA, and other agencies? examinations and the security container/databases in which they are held. 1.4.4. Contractor must remain physically present during the entire test session unless relieved by an appropriate authority. 1.5. MATERIALS AND EQUIPMENT: The government will provide all necessary equipment, supplies and materials to include workstations, computer (with internet access), telephone and other materials and equipment mutually agreed to fulfill the requirements of this contract. 1.6. SPECIFIC TASKS: The Test Administrator is responsible for administering the following categories of tests to eligible military and civilian personnel and their dependents as authorized by DANTES, AFIADL, ACC and local regulations (NOTE: additional tests may be added as needed): 1.6.1. All DANTES-approved examinations (to include but not be limited to): college entrance exams (ACT, SAT, MAT); tests for college credit (CLEP, DSST, Excelsior, GRE Subject); professional certification exams (PRAXIS, ASE); interest batteries (SII) and career assessment inventories (CAI). 1.6.2. All AF AFIADL end of course (EOC) tests including but not necessarily limited to those for Courses 12, AWC, ACSC and SOS. 1.6.3. Any tests specifically required by an education institution for admission or for course enrollment, including placement tests. 1.6.4. Tests requested to be administered by eligible personnel, such as correspondence course and qualification/certification exams. 1.6.5. Any test required by the Air Force that is not normally administered through the local military test control officer. 1.6.6. Other tests used in local advisement or guidance programs, to include career assessment and interest inventories, as requested by the ESO. 1.6.7. Provide CDC (AFSC and unit) statistical data report to ACC/DPPT by the fifth calendar day of the month following the report period. 1.7. RELATED ADMINISTRATIVE TASKS: The following tasks are elements of performance in the non-personal services contract for which must be performed in conjunction with and in addition to the actual test administration. 1.7.1. Check room prior to testing to ensure proper spacing between desks and that adequate lighting, heat, and air exist. Ensure testing office and testing room are kept in a condition conducive to good test performance, and that an adequate circulation of fresh air is available. 1.7.2. Withdraw all test exams from safe prior to start of each test session. 1.7.3. Require all examinees to present official picture identification before allowing them to test. 1.7.4. Check test materials for marks/missing pages before issuing them to students. 1.7.5. Maintain official DANTES log for all tests, showing the individual?s name, the test title and the start and stop times for all test intervals. Ensure each student signs this Log upon receiving his test and that all entries are complete and legible. 1.7.6. Instruct all examinees at the beginning of each session as follows: 1.7.6.1. To read carefully and follow instructions exactly as they are printed in the test booklet. 1.7.6.2. To adhere to any prescribed time limits. The contractor will ensure that all timing limits are adhered to and the examinee is aware of the time requirements for each test. 1.7.7. Review each answer sheet as it is submitted by the examinee to ensure proper completion. 1.7.8. Check each reusable answer booklet as it is returned for marks and erase them completely. Check all booklets for missing pages and enter the time they are returned in the test log. 1.7.9. Complete safe and test office security forms at close of each test session. Ensure no money, supplies, forms, envelopes, inventories, brochures or booklets are stored in the safe. 1.7.10. Lock the safe and testing office doors and windows before leaving testing office. 1.7.11. Prepare completed answer sheets, tests, checks/money orders, and any unused tests that may need to be returned, for mailing to the various testing agencies, according to the instructions for each type of test. All documents required for mailing will be fully completed by the contractor, except for the TCO/ATCO signature, prior to final check and sealing by the TCO/ATCO. 1.7.12. Inform TCO/ATCO immediately of any irregularities, which may represent the potential for a test compromise or complaint from a testing candidate. 1.7.13. Check DANTES exams upon receipt and enter test, serial and part numbers into AFAEMS, ensuring that entries are made no later than the first duty day after tests are received. Update DANTES inventory sheets monthly via computer or by typing a new one. 1.7.14. Inventory contents of the safes (accountable DANTES and AFIADL materials) each time they are opened. Assist TCO/ATCO with weekly, monthly and quarterly inventories and with quarterly reports. 1.7.15. Identify all newly arrived AFIADL tests on the envelope, showing the name of the student, test identification number, date received, and expiration date. Enter all in stock AFIADL tests into the data file in the established format. Contact the squadron training NCO using the form provided to schedule testing ASAP. 1.7.16. Prepare DANTES order forms for TCO/ATCO signature and advise of under or over-stocking of any test related item. Ensure adequate numbers of tests and answer sheets are maintained at all times based on prior usage patterns, student inputs and TCO recommendations. 1.7.17. Download and update quarterly AFIADL examination updates and other updates. 1.7.18. Notify students when tests have arrived, first by mail and later by phone if needed. File score reports in student records and enter score manually on front of student?s AF186. 1.7.19. Discard obsolete materials within 7 days of receipt of new publications and ensure dated exams are returned by expiration deadlines. 1.7.20. Maintain The DANTES Examination Program Handbook (DEPH), ensuring currency of all test instructions and policies. 1.7.21. Maintain a file of special order tests and handle all follow-ups associated with these tests. 1.7.22. Maintain statistical data related to test administration as required by ESO and assist with reports and PowerPoint slides as requested. Such data will include (but not necessarily be limited to) monthly statistics on types of tests administered and to whom (by rank and service) and any additional test related data required for semi-annual and annual reports. 1.7.23. Maintain all document and correspondence files in a neat and orderly manner. Separate files by calendar year. Contractor will be responsible for making file labels and setting up the file for each new calendar year. 1.7.24. Process all necessary paperwork required for optimum operation of testing program. 1.7.25. Refer all questions on schedule changes or testing policy to the TCO/ATCO and all questions on interpretation or application of test results to the counselors. 1.7.26. Prepare print and Rolling News advertising re: special testing (ASE, NTE, GRE, etc) for ESO or ATCO review and signature at least 3 weeks before the test order deadline.
- Place of Performance
- Address: 110 E Sextant, Cannon AFB NM
- Zip Code: 88103
- Country: UNITED STATES
- Zip Code: 88103
- Record
- SN01250781-W 20070316/070314220748 (fbodaily.com)
- Source
-
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