SOLICITATION NOTICE
R -- Combined Federal Campaign Consulting Services
- Notice Date
- 3/23/2007
- Notice Type
- Solicitation Notice
- NAICS
- 541618
— Other Management Consulting Services
- Contracting Office
- Department of Health and Human Services, Program Support Center, Division of Acquisition Management, Parklawn Building Room 5-101 5600 Fishers Lane, Rockville, MD, 20857, UNITED STATES
- ZIP Code
- 00000
- Solicitation Number
- HHS-PSC--RFP-CFC
- Response Due
- 4/11/2007
- Archive Date
- 4/26/2007
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Request for Proposal (RFP) HHS-PSC-RFP-CFC package and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-15. This is a Total Small Business set-aside with a North American Industry Classification System code 541618. Award of a Firm Fixed Price contract is anticipated. The period of performance shall be from July 1, 2007 through June 30, 2008, plus four 12-month option periods. All work is to be performed in the National Capitol Region. Description: Expert consultant services are requested to facilitate a wide range of activities to carry out the Combined Federal Campaign for the Department of Health and Human Services. Scope of Work: In performance of this award, the Contractor shall perform the following tasks:Task 1 - Facilitate Selection of OPDIV Coordinators. Work with all HHS OPDIV heads to establish organization responsible for the campaign within each OPDIV and establish contact point. Call OPDIV coordinators meeting to discuss responsibilities, duties, goals. Task 2 - Facilitate Selection of Team Leaders. Contact OPDIVs to discuss traditional and institutional CFC reporting requirements and assist with identifying and developing teams within each OPDIV. Meet with OPDIV heads and team members to discuss campaign goals, responsibilities, and duties. Task 3 - Establish CFC Goals for HHS and Individual OPDIVs/STAFFDIVs. Attend CFC Campaign Leadership Conference to become familiar with the instructions from CFC headquarters key officials for this year?s Campaign. This will include the latest guidance from the Office of Personnel Management, pertinent logistical information required to conduct the HHS CFC, and receipt of campaign logos and related materials. Based on this information from the sessions and past performance and current employment strengths, work with the CFC Executive Team to develop Departmental and OPDIV goals. Discuss strategic models for reaching CFC goals within OPDIVs and obtain concurrence. Task 4 - Facilitate Selection and Training of Keyworkers. Work with OPDIV/STAFFDIV coordinators and other team members to establish keyworkers representing every element of HHS using traditional criteria proven over previous campaigns. Facilitate the scheduling and location of keyworkers training. Work with Loaned Executives to carry out this training. Task 5 - Facilitate Campaign Kickoffs. Work with Executive Team and OPDIV Coordinators to plan and implement campaign kickoff events at four HHS locations: Hubert H. Humphrey Building; Parklawn Building; National Institutes of Health; and the CDC/National Center for Health Statistics in Hyattsville. Facilitate appropriate entertainment, honor guard, refreshments, invitations of guest speakers, and preparation of award program material, (i.e., scripts for program participants). Task 6 - Facilitate Distribution of CFC Materials. Establish secured holding areas at three main HHS sites (D.C., Rockville, and Bethesda). Work with OPDIV/STAFFDIV coordinators to develop a distribution plan/network to assure the availability/accessibility of adequate supplies of CFC materials to all coordinators and keyworkers throughout the campaign. Contractor shall be responsible for assuring that CFC materials are provided to these individuals as needed. Task 7 - Execution of Campaign. Furnish ongoing, expert guidance to the Executive Team, OPDIV/STAFFDIV Coordinators and keyworkers from the initial planning/training phase until the completion of the campaign. Such guidance shall include, but not be limited to, completion of pledge cards, reporting formats, options for contributions, questions regarding the CFC function, and other questions or problems concerning the campaign. Task 8 - Facilitate Secretary's Commitment Rally. Prior to Thanksgiving Holiday, work with Executive Committee to develop Commitment Rally in Secretary's suite, if necessary, attended by the Secretary, all OPDIV/STAFFDIV heads and their representative coordinators. Objective from each OPDIV/STAFFDIV is to recognize their respective goals and offer verbal commitment to attain them. Task 9 - Consolidate Data and Prepare Financial Summary Reports. In accordance with CFC established deadlines, prepare weekly analysis of contributions from all HHS reporting points for prior week, and prepare brief written analysis of the HHS summary data, identifying areas where additional assistance is needed along with campaign performance. Prepare other reports as may be required by HHS for data concerning the campaign. Prepare memoranda for signature of Vice Chair to appropriate HHS officials as may be needed to inform of campaign status, or progress toward goal. Task 10 - Closeout Ceremonies. Plan and coordinate awards ceremonies. Work with appropriate NIH Staff in the organization of their victory celebration, and prepare Certificates of Appreciation for NIH keyworkers. Work with Executive Team and HHS officials to plan and coordinate the Awards Ceremony to be held at Rockville and the one attended by the Secretary and all OPDIV/STAFFDIV Heads in the Hubert H. Humphrey Building. Facilitate appropriate entertainment, honor guard, refreshments, invitations of guest speakers, and preparation of award program material, (i.e., scripts for program participants). Prepare Certificates of Appreciation for all HHS keyworkers. Task 11 - Campaign Closeout. Prepare final report of total contributions and a comparative analysis with goals for each reporting point in HHS. Prepare any additional reports for HHS as may be required by CFC headquarters for closeout. Task 12 - Facilitate Victory Celebration Follow-up. Distribute photographs taken at awards ceremonies. Distribute Certificates of Appreciation to all keyworkers. Prepare a file with all material pertinent to the campaign, including contact persons for various activities, copies of correspondence, reports, and any other information that may be useful to HHS in the planning and conduct of the CFC in the following year. All reports and files shall be completed by the end of the contract period. Deliverables Item Due Date 1a. Meet with Host Agency Aug. 1 1b. Call for and Select OPDIV Coordinators Aug. 15 2. Call for and Select Team Leaders Sep. 2 - 6 3. Establish OPDIV Goals Sep. 9 - 13 4a. Selection of Keyworkers Sep. 3 - 22 4b. Train Keyworkers Sep. 3 - 30 5. Facilitate Kickoffs Oct. 3 - Nov. 3 6. Distribute Material Oct. 3 - Oct. 20 7. Report and Analysis of CFC Contributions Weekly Starting Oct 10 8. Hold Secretary's Commitment Rally between Oct. 16 - Nov. 17 9. Final Report of Contributions Feb. 11, 2008 10a. NIH Victory Celebration Ceremony Approx. Mar. 7, 2008 10b. PKLN Victory Celebration Ceremony Approx. Mar. 20 10c. HHS Award Ceremony Approx. Mar. 26 11. Submit Final Campaign Report Mar. 31 and Files to Host Agency 12. Victory Celebration Follow-up Mar. 20 - Apr. 30 The provision at 52.212-1, Instructions to Offerors - Commercial, and 52.212-2, Evaluation - Commercial Items, apply to this acquisition: (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: 1. Past Performance 2. Technical capability 3. Price. Past Performance and Technical capability, when combined, are significantly more important than price. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. Offerors are encouraged to propose incentives for exceeding goals set by the Department and disincentives for not attaining the goals. Each offeror shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications - Commercial Items, with its offer. Offerors not in possession of the full text may contact this office and a copy shall be provided, or they may be accessed electronically at the following address: http://www.arnet.gov/far/. The FAR clauses at 52.212 4. "Contract Terms and conditions Commercial Items" and clause 52.212 5. Commercial Items: are applicable to this acquisition. Under FAR 52.212 5, paragraph (b), the Contracting Officer has indicated that the following clauses are incorporated by reference:52.203-6 Restrictions on Subcontractor Sales to the Government. (SEP 2006) - Alternate I (OCT 1995), 52.219-6 Notice of Total Small Business Set-Aside. (JUL 1996), 52.219-8 Utilization of Small Business Concerns. (MAY 2004), 52.219-14 Limitations on Subcontracting. (DEC 1996), 52.222-3 Convict Labor. (JUN 2003), 52.222-21, Prohibition of Segregated Facilities (FEB 1999), 52.222-26, Equal Opportunity (APR 2002) (E.O. 11246), 52.222-35 Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans. (SEP 2006) , 52.225-13 Restrictions on Certain Foreign Purchases. (FEB 2006), 52.232-33 Payment by Electronic Funds Transfer - Central Contractor Registration. (OCT 2003), FAR clause 52.217-9 Option to Extend the Term of the Contract and the DEPARTMENT OF HEALTH AND HUMAN SERVICES ACQUISITION REGULATION (HHSAR) (48 CFR Chapter 3) CLAUSES are incorporated by reference. 352.224-70 Confidentiality of Information. (JAN 2006), 352.249-14 Excusable delays. (JAN 2006), 352.270-1 Accessibility of meetings, conferences, and seminars to persons with disabilities. (JAN 2001), 352.270-4 Pricing of adjustments (JAN 2001), 352.270-6 Publications and publicity. (JAN 2006), 352.270- 10 Anti-lobbying. (JAN 2006), 352.270-11 Privacy Act. (JAN 2006), 352.270-12 Pro-Children Act. (JAN 2006), 352.270-13 Tobacco-free facilities. (JAN 2006). SECURITY To perform the work specified herein, contractor personnel will require access to sensitive data, regular access to HHS-controlled facilities and/or access to HHS information systems. The Government has determined the position Sensitivity under this effort to be level 5. To gain access to the sensitive data, HHS-controlled facilities, and/or HHS information systems, the contractor shall comply with Homeland Security Presidential Directive 12, Policy for a Common Identification Standard for Federal Employees and Contractors, and with the personal identity verification and investigation procedures contained in: 1) HHS Information Security Program Policy http://www.hhs.gov/read/irmpolicy/121504.html 2) HHS Office of Security and Drug Testing, Personnel Security/Suitability Handbook, dated February 1, 2005 (http://www.knownet.hhs.gov/acquisition/pssh.pdf). 3) Requirements for the Parklawn Building and 4) HHS HSPD-12 IMPLEMENTATION POLICY (DRAFT) PLEASE NOTE THAT ANY AMENDMENTS TO THIS SOLICITATION SHALL BE PROCESSED IN THE SAME MANNER AS THIS SYNOPSIS/SOLICITATION. ALL OFFERS MUST CLEARLY INDICATE THE SOLICITATION NUMBER and be sent to the Donald S. Hadrick, Contracting Officer, Parklawn Building, 5600 Fishers Lane, Room 5-101, Rockville, MD 20857. All offers from responsible sources, fulfilling the requirements of this solicitation, shall be considered if received by 10:00 a.m. on April 11, 2007. See numbered note 1.
- Record
- SN01257853-W 20070325/070323220505 (fbodaily.com)
- Source
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