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FBO DAILY ISSUE OF APRIL 05, 2007 FBO #1956
SOLICITATION NOTICE

99 -- RFQ# VA-101-07-RQ-0274 Combined Synopsis/Solicitation forHotel Conference Facilities

Notice Date

4/3/2007
 

Notice Type

Solicitation Notice
 

NAICS

721110 — Hotels (except Casino Hotels) and Motels
 

Contracting Office

Department of Veterans Affairs;VA Central Office;Acquisition Operations Service (049A3);810 Vermont Avenue, NW;Washington DC 20420
 

ZIP Code

20420
 

Solicitation Number

VA-101-07-RQ-0274
 

Response Due

4/9/2008
 

Archive Date

4/14/2008
 

Small Business Set-Aside

N/A
 

Description

RFQ VA-101-07-RQ-0274 Combined Synopsis/Solicitation Hotel Conference Facilities The Department of Veterans Affairs (DVA) has a requirement for Hotel/Conference Room facilities for participants of the Acquisition Training Courses. Three (3) classes a week scheduled for the following dates: March 10 - 14, 2008; May 19 - May 23, 2008; and June 2 - 6, 2008.  The simplified acquisition procedures set forth in FAR Parts 12 and 13 shall be used.  This is a combined synopsis/solicitation notice and constitutes the only solicitation/written request for quotation that will be issued. The training courses are scheduled for March 10 - 14, 2008; May 19 - May 23, 2008 and June 2 - 6, 2008. The conference attendees may arrive as early as March 9, 2008 and depart as late as March 15, 2008; May 18, 2008 and depart as late as May 24, 2008; and June 1, 2008 and depart as late as June 7, 2008. The following is a detailed List of Requirements (1) Location: Hotels must be located within the Philadelphia, PA Metro area. Properties located in downtown, Philadelphia, PA will receive highest evaluation. Quick and easy transportation and accessibility to hotel location for VA personnel is required. (2) Guest Accommodations: It is estimated that ninety-five (95) guest rooms will be utilized during for each of the aforementioned weeks. While the Government will not be responsible for payment of unused rooms, the Contractor must guarantee that the number of rooms listed above will be available for the dates listed. Conference attendees are responsible for payment of their individual room fees which must not exceed the Government per diem rate. (3) Classroom Space: Space will be needed for the following: (a) Three (3) conference rooms will be set up to seat thirty (30) people, classroom style with two (2) individuals per six (6) foot table, one (1) instructor podium in front and one (1) facilitator table in back of conference space on all meeting dates. VA facilitators will provide their own audiovisual (AV) equipment for all meeting rooms on all 3 days. On-site Audiovisual support vendor preferred. Therefore, the Point of Contact (POC) from Acquisition Training & Career Development Division will submit audio-visual requirements directly to the Hotel. Food/Beverage Refreshments will be required each morning and afternoon on all meeting dates from 8:00am until 10:00am (morning break) and 1:00pm until 3:30pm (afternoon break). An informational network session will be held from 5:00pm to 7:30pm on March 11, 2008; May 20, 2008; and June 3, 2008, which will require light refreshment. The Hotel will provide the POC from Acquisition Training & Career Development with a menu(s) to submit light refreshment selections for the duration of training. Billing: The Contractor must provide one master billing to include all services provided per the aforementioned List of Requirements at the conclusion of the conference. This billing shall NOT include any fees for participants' rooms and incidentals incurred in connection with their rooms. Participants are responsible for payment of their own hotel room bills. An on-site business center is preferred. The clauses 52.212-1 Instructions to Offerors - Commercial Items, 52.212-3 Offeror Representations and Certifications - Commercial Items, 52.212-4 Contract Terms and Conditions - Commercial Items and 52.212-5 Contract Terms and Conditions to Implement Statutes or Executive Orders - Commercial Items apply to all items in this acquisition and are attached for your review. The North American Industry Classification system (NAICS) code is 531120, with a small business size standard of $6 million. The resulting purchase order shall be firm fixed price. All interested businesses are requested to submit a written quotation. Quotations may be submitted on a SF 1449, SF18 or company letterhead but must include the unit cost as well as extended total cost for all line items on the attached List of Requirements. The quotations shall also include the date that rooms must be reserved by to guarantee availability for the conference dates. The closing date of the RFQ is Friday, April 9, 2007 at 2:00 p.m.   Firms may fax or e-mail their quotations to (202) 273-7448 or corinthia.price@va.gov and phyllis.Jackson@va.gov.
 

Place of Performance

Address: Philadelphia, PA

Zip Code: 19106

Country: USA
 

Record

SN01265006-W 20070405/070403220431 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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