SOLICITATION NOTICE
V -- AFROTC Field Training Academic Session Lodging
- Notice Date
- 4/19/2007
- Notice Type
- Solicitation Notice
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Department of the Air Force, Air Education and Training Command, Maxwell AFB Contracting Squadron, 50 LeMay Plaza South Bldg 804, Maxwell AFB, AL, 36112-6334, UNITED STATES
- ZIP Code
- 00000
- Solicitation Number
- Reference-Number-F2XJA26271A101
- Response Due
- 4/27/2007
- Archive Date
- 5/12/2007
- Description
- This is a combined synopsis/solicitation for commercial items in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; a written solicitation will not be issued. Solicitation number F2XJA26271A101 is being issued as a Request for Proposal (RFP) using Simplified Acquisition Procedures under FAR 13. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-04 (8 Jun 2005) and Defense Federal Acquisition Regulation Supplement (DFARS) change notice 20050606. It is the offeror's responsibility to be familiar with applicable clauses and provisions. This acquisition is being solicited on an unrestricted basis; the North American Industry Classification System (NAICS) code is 721110 with a size standard of $6.5M. The 2007 AFROTC Field Training Academic Sessions will be conducted: within the city limits of Montgomery, Alabama 11 Jun 2007 to 20 Jun 2007. The following accommodations and services are required by HQ AFROTC, Maxwell AFB AL: Reservations for 254 single rooms or 4 single rooms and 125 double bedded rooms (to allow two to a room with separate beds), and other services as described in the Statement of Work (SOW). In addition to the base period, the government is seeking two additional option years. For a copy of the Performance Plan or additional copies of SOW and price schedule, email Suzanne Carter, suzanne.carter@maxwell.af.mil. Please type solicitation number F2XJA26271A101 in subject line. Failure to provide firm-fixed pricing for all line items required may result in removal of the proposal from further consideration. Clauses and provisions may be accessed via the Internet, http://farsite.hill.af.mil or http://arnet.far.gov. The following clauses and provisions are incorporated by reference and are to remain in full force in any resultant purchase order. FAR 52.212-1, Instruction to Offerors Commercial Items (Jan 2005) applies to this acquisition. Offerors shall include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certification Commercial Items (March 2005). The government will award a contract resulting from this solicitation to the responsible offeror whose proposal, conforming to the solicitation, is most advantageous to the Government. The following factors shall be used to evaluate offers: pricing and technical acceptability (required accommodations, services, etc.). In determining the best value, the government will consider the following: the number and variety of on-site food & beverage options (meal choices), quality and extent of on-site fitness facilities (cardio-vascular equipment, weight equipment, etc), layout and spaciousness of the facility (ease of layout, size of hallways, AU support etc), proximity to Maxwell AFB, AL. Offerors are reminded that hotel industry standard ?comps? such as extra/free rooms, free beverages and/or meals are not allowable for any Government employees who will be working with the hotel. These types of actions are in violation of procurement integrity rules and will be investigated. The contractor must be registered in the Central Contractor Registration (CCR) (http://www.ccr.gov) data base as well as the Wide Area Work Flow (WAWF) (https://wawf.eb.mil / 866-618-5988) database. Award will be made to a single source. The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items (Oct 2003) is incorporated into this RFP. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes on Executive Order-Commercial Items (Jan 2005) is applicable. The following FAR clauses under paragraph (b) are applicable: 52.222-21, Prohibition of Segregated Facilities; 52.222-3, Convict Labor; 52.222-19, Child Labor-Cooperation with Authorities and Remedies; 52.222-26, Equal Opportunity; 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans; 52.222-36, Affirmative Action for Workers with Disabilities; 52.225-13, Restriction on Certain Foreign Purchases; 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration; 52.204-7, Central Contractor Registration; 52.247-64, Preference for Privately Owned U.S. Flag Commercial Vessels, 52.217-5, Evaluation of options, 52.217-8, Option to Extend Services, 52.217-9, Options to Extend the term of the contract, 52.232-18 Availability of funds, applicable to all option years. DFARS clause 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisition or Commercial Items (Jun 2004) is applicable. The following FAR and DFARS clauses under paragraph (a) and (b) are applicable: 252.225-7000, Buy American Act and Balance of Payments Program; 252.232-7003, Electronic Submission of Payment Requests; 252.204-7004 Alt A, Required Central Contractor Registration Alternate A; 5352.2301-9101 Ombudsman; Maxwell 119; Maxwell 114, Required Posters are also applicable and Wage Determination No: 05-2012 REV (03). The Defense Priorities Allocations System rating is S10. REQUEST ALL PROPOSALS REACH THIS OFFICE NLT 3:00 PM EST on 27 April 2007. Proposals along with completed attached price schedule shall be mailed to 42d Contracting Squadron, Acquisition Flight B-1, Building 804, Maxwell AFB AL 36112-6334, ATTN: Suzanne T. Carter, or emailed to suzanne.carter@maxwell.af.mil. Offers must meet all instructions set forth in this combined synopsis/solicitation. Reference the solicitation number F2XJA26271A101 on the proposal. Please email all questions to Suzanne Carter, suzanne.carter@maxwell.af.mil. STATEMENT OF WORK: 1. Accommodations. 1.1. Rooms. Institution shall have the capability to house up to 250 Air Force Reserve Officer Training Corps (AFROTC) cadets and 4 administration staff members for one academic session to be conducted: (a) within 60 miles of Montgomery, AL city limits or (b) within 7 miles and/or 15 minute radius of Hartsfield-Jackson Atlanta International Airport, Atlanta Georgia. 1.1.1. Session is scheduled for the week of Monday, 11 Jun 07- Wednesday, 20 Jun 07. Cadre will arrive on 11 June 07 for checkin and checkout on the afternoon of 20 Jun 07. 1.1.2. Cadets will arrive on Wednesday, 13 Jun 07 for check-in. Cadets will depart on the afternoon of Wednesday, 20 Jun 07. 1.1.3. A total of up to 250 beds will be reserved for cadets and a total of 4-each single bed rooms, in close proximity to cadet rooms, for admin staff. 1.1.4. The reserved rooms shall not be released to other guests without consent of HQ AFROTC/DOT (Major Anthony Williams or Captain Donald Nygard). 1.2. Room Matching. On or before Friday, 1 Jun 07, an Air Force representative will contact the institution with an up-to-date attendee list with names and genders. 1.2.1. The institution will provide the Air Force representative with a completed lodging plan with every identified cadet, organized in genders, and admin staff member matched to a specific room number by Friday, 8 Jun 07. 1.2.2. Regardless of total number of cadets and admin staff provided on Friday, 1 Jun 07, the institution will retain the ability to lodge up to 250 cadets and 4 admin staff until released by an Air Force representative no earlier than Friday, 8 Jun 07. 1.3. Registration. Registration / in-processing will be held on Wednesday, 13 Jun 07 beginning around 2:00 PM and concluding around 7:00 PM. 1.3.1. The institution shall provide a large area with an accessible power source, and sufficient tables and chairs to accommodate the registration/in-processing of 250 cadets. 1.3.2. The institution will also provide enough representatives to issue room keys and all other identification for cadets to use all included facilities. 1.3.3. A dialogue will be kept open throughout the contract period between Air Force admin staff and institution representatives to check and cross-check exact number of attendees and charges for daily room occupation. 1.4. Check-out. Check-out / out-processing will be held on Wednesday, 20 Jun 07 beginning around 12:00 PM and concluding around 5:00 PM. 1.4.1. The institution shall provide a large area with an accessible power source and sufficient tables and chairs to accommodate check-out /out-processing of 250 cadets. 1.4.2. The institution will also provide enough institution representatives to collect room keys and all other identification cadets were issued to use included facilities. 1.4.3. A final rooms and nights charged list will be reviewed and agreed upon by both an Air Force and institution representative. 1.5. Linen Services and Room cleaning. Linen will be exchanged at least once during the program dates and be included in the contract. No daily room cleaning will be required. 2. Dining and Meals. 2.1. Dining. Cadets will be offered breakfast, lunch, and dinner meals beginning with dinner on Wednesday, 13 Jun 07 and ending with lunch on Wednesday, 20 Jun 07. 2.1.1. The breakfast meal will be offered from 6:00 to 7:15 AM 2.1.2. The lunch meal will be offered from 11:30 AM to 12:45 PM 2.1.3. The dinner meal will be offered from 6:15 to 7:30 PM. 2.2. Meal Charges. The Air Force will be charged a flat price for meals for each individual cadet during their stay whether they consume all or none. 3. Academic and Admin Spaces. 3.1. Main Academic Room. An academic auditorium or conference room set up in classroom style (folding tables and chairs) capable of accommodating up to 250 cadets will be set up no later than Monday, 11 Jun 07, at 6:00 PM. The academic room shall be available for use all day Wednesday, 13 Jun 07 through Wednesday, 20 June 07. 3.1.1. The following AV support shall be set up in the academic room: 1-each laptop computer (Pentium 4 with Microsoft Office to include Microsoft Word, Excel, PowerPoint, Outlook and Explorer with DVD player), 3-each 1800 lumen projectors and 3-each screens sufficient that the farthest point from the lecturer can be seen without difficulty, audio speakers to project lecturers voice without strain, at least 2-each lavaliere UHF wireless microphones, 1-each podium with microphone, 1-each VGA monitor (screen facing the briefer), and 1-each wireless mouse with laser pointer. 3.1.2. The institution shall provide an easel with placard stating exclusive AFROTC areas, i.e., academic room, dining area (if separate from institution students), etc. 3.2. Admin Office. An admin office will be provided in the same building as the academic instruction room with lock and key access limited to Air Force admin staff around the clock. 3.2.1. The following AV support shall be provided and set up in the admin office: 1-each active DSL/Cable Internet access point, 1-each at least Pentium 4 computer (laptop or desktop) with Microsoft Office to include Word, Excel, PowerPoint, Outlook and Explorer linked and actively capable of internet access, 1-each printer w/paper linked to the computer, 1-each active telephone line, 1-each active fax line, and 1-each fax machine. 4. Available Services. 4.1. Fitness facility. Cadets shall have access to an institution fitness facility free of charge. 4.1.1. Minimum available hours of: 5:00AM - 8:00PM or 5:00AM - 7:00AM & 5:00PM - 8:00PM 4.2. Laundry facilities. Laundry facilities must be available to cadets 24/7. 5. Security. 5.1. The institution must maintain 24 hours a day, 7 days a week security. 6. Personal Charges. 6.1. HQ AFROTC will pay for rooms, academic and admin accommodations, AV support, and dining through contract. 6.2. Incidental charges for long-distance calls, Internet charges, etc. will be charged to the individual member. 6.3. Each member is responsible for pre-arranging with the institution, payment for incidental charges ? if the individual provides a personal credit card. 7. Service Summary Objectives SOW Paragraph Performance Threshold Accommodations Para 1.0. Contractor must provide accommodations as described in para 1.0. Dining and Meals Para 2.0. Contractor must provide a cost per meal to ensure no overcharges occur Academic and Admin Spaces Para 3.0. Contractor will provide academic and admin rooms as described in para 3.0. Available Services Para 4.0. Contractor will provide some sort of fitness location for cadets to exercise at no additional cost to government Security Para 5.0. Contractor will ensure 24/7 security 8. Conference summary. 10.1. Within 7 work days following the event, no later than Friday, 29 Jun 07, the institution will provide HQ AFROTC/DOT a conference summary that highlights the successes of the conference and details suggestions for future improvements. PRICE SCHEDULE: Description Qty Unit Price Total Price 0001 4 Rooms 9 nights $________ $__________ IAW SOW 1.1.1 0002 250 Rooms 7 nights $________ $__________ IAW SOW 1.1.2 0003 Breakfast flat rate each $________ $__________ IAW SOW 2.1.& 2.2 (254x7=1778) 0003 Lunch flat rate each $________ $__________ IAW SOW2.1 & 2.2 (254x7=1778) 0004 Dinner flat rate each $________ $__________ IAW SOW 2.1 &2.2 (254x7=1778) 0005 Command Post 1 Lot $________ $__________ Academic Room, Admin Office IAW SOW 3.0-3.2.1 0006 AV Support 1 Lot $________ $__________ IAW SOW 1.3-1.3.3, 1.4.1,& 3.1-3.2.1 TOTAL COST (BASE YEAR): $_____________________ Items described in paragraphs 1.5, 4.1, 4.2, and 5.1 of the Statement of Work (SOW) are required by the hotel to provide, but should not impact the cost: ? linen services and room cleaning ? free local calls ? free 24/7onsite security ? free fitness facility The offeror shall address each item listed above as to availability and provide a detailed explanation of conformance to the Statement of Work. OPTION YEAR ONE: 2008 AFROTC SUMMER ACADEMIC SESSION 1001 4 Rooms 9 nights $________ $__________ IAW SOW 1.1.1 1002 250 Rooms 7 nights $________ $__________ IAW SOW 1.1.2 1003 Breakfast flat rate each $________ $__________ IAW SOW 2.1.& 2.2 (254x7=1778) 1003 Lunch flat rate each $________ $__________ IAW SOW2.1 & 2.2 (254x7=1778) 1004 Dinner flat rate each $________ $__________ IAW SOW 2.1 &2.2 (254x7=1778) 1005 Command Post 1 Lot $________ $__________ Academic Room, Admin Office IAW SOW 3.0-3.2.1 1006 AV Support 1 Lot $________ $__________ IAW SOW 1.3-1.3.3, 1.4.1,& 3.1-3.2.1 TOTAL COST (OPTION YEAR 1): $_____________________ NOTE: OPTION YEAR CONFIRMED DATES SHALL BE GIVEN AT TIME OF OPTION EXERCISED OPTION YEAR TWO: 2009 AFROTC SUMMER ACADEMIC SESSION 2001 4 Rooms 9 nights $________ $__________ IAW SOW 1.1.1 2002 250 Rooms 7 nights $________ $__________ IAW SOW 1.1.2 2003 Breakfast flat rate each $________ $__________ IAW SOW 2.1.& 2.2 (254x7=1778) 2003 Lunch flat rate each $________ $__________ IAW SOW2.1 & 2.2 (254x7=1778) 2004 Dinner flat rate each $________ $__________ IAW SOW 2.1 &2.2 (254x7=1778) 2005 Command Post 1 Lot $________ $__________ Academic Room, Admin Office IAW SOW 3.0-3.2.1 2006 AV Support 1 Lot $________ $__________ IAW SOW 1.3-1.3.3, 1.4.1,& 3.1-3.2.1 TOTAL COST (OPTION YEAR 2): $_____________________ NOTE: OPTION YEAR CONFIRMED DATES SHALL BE GIVEN AT TIME OF OPTION EXERCISED
- Place of Performance
- Address: MAXWELL AFB
- Zip Code: 36112
- Country: UNITED STATES
- Zip Code: 36112
- Record
- SN01276901-W 20070421/070419220744 (fbodaily.com)
- Source
-
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