SOLICITATION NOTICE
X -- Conference Space and Services
- Notice Date
- 4/27/2007
- Notice Type
- Solicitation Notice
- Contracting Office
- Environmental Protection Agency, Headquarters Procurement Operations Division, 1200 Pennsylvania Avenue, Nw, Washington, DC 20460
- ZIP Code
- 20460
- Solicitation Number
- RFQ-DC-07-00171
- Response Due
- 5/10/2007
- Archive Date
- 6/10/2007
- Description
- NAICS Code: 721120 This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. This solicitation is being issued in conjunction with the procedures in FAR Part 13, Simplified Acquisition Procedures. The solicitation number is RFQ-DC-07-00171 and is being issued as a Request for Quotation (RFQ). The United States Environmental Protection Agency (US EPA) is seeking hotels in the Las Vegas, Nevada, area to provide conference space and support services for the Office of Civil Rights 2007 Special Emphasis/Diversity Program Managers & Equal Employment Opportunity Officers Training Conference to take place from Monday, July 23, 2007 to Friday, July 27, 2007. The North American Industry Classification System (NAICS) code is 721120. The Size Standard is $6.5 million. The anticipated contract type will be fixed price for the conference space, audio/visual services, food requirements and other related services. There will be one cost reimbursable line item for the sleeping rooms based on EPA usage. The following provisions and clauses apply to this acquisition: 52.212-1, Instructions to Offerors-Commercial Items; 52.212-3, Offeror Representations and Certifications-Commercial Items; 52.212-4, Contract Terms and Conditions-Commercial Items. The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, applies to this solicitation. Specifically, the following clauses cited are applicable to this solicitation: FAR 52.222-3, FAR 52.222-19, FAR 52.222-21, FAR 52.222-26, FAR 52 .222-35, FAR 52.222-36, FAR 52.222-37, FAR 52.222-39, FAR 52.232-33, FAR 52.222-41 and FAR 52.222-42. The following information contains the conference requirements. EPA 2007 Special Emphasis/Diversity Program Managers & Equal Employment Opportunity Officers Training Conference Conference Dates: Monday July 23 (check-in) through Friday, July 27, 2007 (check-out). The conference itself will run from Tuesday through Thursday. Conference Location: Las Vegas, NV Conference Requirements: Approximately 250 sleeping rooms from Monday, July 23 through Thursday, July 26 2007. The EPA has set this as the upper limit on the number of rooms required for conference participants. Actual number of reservations may be slightly less. Conference Rooms: One large conference room that will accommodate 250 conference participants. Eight (8) smaller conference breakout rooms which should each accommodate 35-50 conference participants Audio/Visual Requirements: Audio/visual facilities must be available to provide A/V in all necessary conference rooms. These requirements will be negotiated after award. Each offeror must demonstrate the ability to provide these services. Food and Beverage Requirements: Light refreshments for 225-250 people for both morning and afternoon breaks on Tuesday, Wednesday and Thursday. Sit-down lunches for 225-250 people for Thursday, July 26, 2007. Other Facility Requirements: Area for conference registration, command center location & storage room, acceptance of delivery and storage of conference materials, services of a business center, and parking facilities. Also, the hotel must have various restaurants on the premises and surrounding area. Evaluation Factors: Quotations submitted in response to this solicitation will be evaluated on a best value basis with technical factors more important than cost. Technical factors include the ability to meet the space and time requirements of the conference, access to audio/visual services, ability to provide the necessary sleeping rooms, access to various restaurants on-site and in the surrounding area and the ability to provide adequate customer service in support of the conference. Prospective offerors should submit any questions they may have concerning this requirement by e-mail to Bradley Austin at Austin.Bradley@epa.gov by 2 pm EST on May 2, 2007. Responses to such questions will be provided to all prospective offerors. Quotations shall be due on Thursday, May 10, 2007, at 4:00 p.m. EST. Proposals shall be provided via email to the above address.
- Record
- SN01283242-W 20070429/070427221857 (fbodaily.com)
- Source
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