MODIFICATION
V -- Courier Services for daily deliveries between OPM Boyers PA, and OPM Washington DC
- Notice Date
- 5/9/2007
- Notice Type
- Modification
- NAICS
- 492210
— Local Messengers and Local Delivery
- Contracting Office
- Office of Personnel Management, Center for Contracting, Facilities & Administrative Services, Contracting Group, 1900 E Street, N.W., Room 1342, Washington, DC, 20415-7710, UNITED STATES
- ZIP Code
- 00000
- Solicitation Number
- SOL070000062
- Response Due
- 5/29/2007
- Description
- This announcement constitutes the only solicitation; proposals are requested. A written solicitation will not be issued. Solicitation number SOL070000062 is a Request for Quotation (RFQ). The solicitation and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-16. This is an unrestricted acquisition. The NAICS/Small Business Size standard is 492210/$23.5M. This acquisition will result in a Firm Fixed-Price (FFP)/EPA contract with a base year and two option periods, utilizing simplified commercial acquisition procedures under full and open competition. No changes to the contract are authorized unless issued by a Government Contracting Officer. The requirement is for daily courier service between the Office of Personnel Management (OPM) Federal Investigation Service Division (FISD) located in Boyers, PA, OPM Fort Meade, MD facilities, and with additional service to Washington, DC upon request. 1. INTRODUCTION AND OVERVIEW: The Federal Investigative Service Division (FISD) is a department under the OPM. The FISD is responsible for conducting background investigations on employees of the Federal Government. A steady stream of documentary correspondence between FISD Boyers, PA, and FISD Ft George Meade, MD (and on occasion OPM FISD Washington, DC) is essential in maintaining the smooth running operations of all facilities. Secure and expeditious courier service between facilities is vital for FISDs overall mission of National Security. The contractor shall provide dependable, secure, accountable and timely courier service as identified by each Contract Line Item Number (CLIN) as listed. 2. PERIOD OF PERFORMANCE: BASE PERIOD: JULY 1, 2007 THROUGH JUNE 30, 2008: The contractor will provide A DEDICATED VEHICLE (S) for delivers between all the following locations: CLIN 0001 ROUND TRIP SERVICE between OPM (FISD) Personnel Investigations Center, 601 Tenth Street, Suite 200, Ft. Meade, MD 20755 AND OPM (FISD) 1137 Branchton Road, Boyers, PA 16018 AND OPM (FISD) Personnel Investigations Center, 601 Tenth Street, Suite 200, Ft. Meade, MD 20755 OR CLIN 0002 ROUND TRIP SERVICE between OPM (FISD) 1137 Branchton Road, Boyers, PA 16018 AND OPM (FISD) Personnel Investigations Center, 601 Tenth Street, Suite 200, Ft. Meade, MD 20755 AND OPM (FISD) 1137 Branchton Road, Boyers, PA 16018 The Contractor will have the option to either start at Ft. Meade or Boyers locations. CLIN 0001 and 0002 are the same service but different starting point. If the contractor chooses to start in Boyers, PA it will end in Boyers, PA for one complete daily round trip service. If the contractor chooses to start in Ft. Meade, MD it will end in Ft. Meade, MD for one complete daily round trip service. See ATTACHMENT A TIME TABLE 1 & 2 for facility pickup/drop off times. This service will be provided every weekday, except the 10 federal holidays (See OPM-1, ON-SITE WORKING CONDITIONS), unexpected facility closings and weekends for the remained of the base year. There may be situations when OPM will need the contractor to perform deliveries on weekends, holidays, or times other than normal hours of operation. OPM will notify the contractor in advance of these requests. (See * NOTE 3) CLIN 0003 UPON REQUEST ONLY between: OPM (FISD), Personnel Investigations Center, 601 Tenth St. Suite 200, Ft Meade, MD 20755 AND OPM (FISD), 1900 E. St. NW Room 2H31, Washington, D.C. 20415-4000 AND OPM (FISD), Personnel Investigations Center, 601 Tenth St. Suite 200, Ft Meade, MD 20755 This service will be provided UPON REQUEST ONLY. It is not known at this time when this service will be utilized but when the service is needed the Contract Officer Representative (COR) identified in the contract will notify the contractor. This CLIN will be utilized in conjunction with either CLIN 0001 or CLIN 0002. The contractor will invoice CLIN 0003 along with either CLIN 0002 or CLIN 0001 for this day. MILES PER GALLON (MPG) (See *Note 1) FUEL: DIESEL/GASOLINE (See *Note 2) OPTION PERIOD 1: JULY 1, 2008 - JUNE 30, 2009: The contractor will provide A DEDICATED VEHICLE (s) for delivers between all the following locations: CLIN 1001 ROUND TRIP SERVICE between OPM (FISD) Personnel Investigations Center, 601 Tenth Street, Suite 200, Ft Meade, MD 20755 AND OPM (FISD) 1137 Branchton Road, Boyers, PA 16018 AND OPM (FISD) Personnel Investigations Center, 601 Tenth Street, Suite 200, Ft Meade, MD 20755 OR CLIN 1002 ROUND TRIP SERVICE between OPM (FISD) 1137 Branchton Road, Boyers, PA 16018 AND OPM (FISD) Personnel Investigations Center, 601 Tenth Street, Suite 200, Ft Meade, MD 20755 AND OPM (FISD) 1137 Branchton Road, Boyers, PA 16018 The contractor will be performing approximately 250 round trips for this option period. The Contractor will have the option to either start at Ft. Meade or Boyers. CLIN 1001 and 1002 are the same service but different starting point. If the contractor chooses to start in Boyers it will end in Boyers for one complete daily round trip service. If the contractor chooses to start in Ft. Meade, MD it will end in Ft. Meade, MD for one complete daily round trip service. See ATTACHMENT A TIME TABLE 1 & 2 for facility pickup/drop off times. This service will be provided every weekday, except the 10 federal holidays (See OPM-1, ON-SITE WORKING CONDITIONS for list of Holidays), unexpected facility closings and weekends for the remained of the base year. There may be situations that arise when OPM will need the contractor to perform deliveries on weekends, holidays, or times other than normal hours of operation. OPM will notify the contractor in advance of these requests. (See * NOTE 3) CLIN 1003 UPON REQUEST ONLY between OPM (FISD), Personnel Investigations Center, 601 Tenth St. Suite 200, Ft Meade, MD 20755 AND OPM (FISD), 1900 E. St. NW Room 2H31, Washington, D.C. 20415-4000 AND OPM (FISD), Personnel Investigations Center, 601 Tenth St. Suite 200, Ft Meade, MD 20755 This service will be provided UPON REQUEST ONLY. It is not known at this time when this service will be utilized but when the service is needed the Contract Officer Representative (COR) identified in the contract will notify the contractor. This CLIN will be utilized in conjunction with either CLIN 0001 or CLIN 0002. The contractor will invoice CLIN 0003 along with either CLIN 0002 or CLIN 0001 for this day. MILES PER GALLON (MPG) (See *Note 1) FUEL: DIESEL/GASOLINE (See *Note 2) OPTION PERIOD 2: JULY 1, 2009 - JUNE 30, 2010: The contractor will provide A DEDICATED VEHICLE (s) for delivers between all the following locations: CLIN 2001 ROUND TRIP SERVICE between OPM (FISD) Personnel Investigations Center, 601 Tenth Street, Suite 200, Ft Meade, MD 20755 AND OPM (FISD), 1137 Branchton Road, Boyers, PA 16018 AND OPM (FISD) Personnel Investigations Center, 601 Tenth Street, Suite 200, Ft Meade, MD 20755 OR CLIN 2002 ROUND TRIP SERVICE between OPM (FISD) 1137 Branchton Road, Boyers, PA 16018 AND OPM (FISD) Personnel Investigations Center, 601 Tenth Street, Suite 200, Ft Meade, MD 20755 AND OPM (FISD) 1137 Branchton Road, Boyers, PA 16018 The contractor will be performing approximately 250 round trips for this option period. The Contractor will have the option to either start at Ft. Meade or Boyers. CLIN 2001 and 2002 are the same service but different starting point. If the contractor choices to start in Boyers, PA it will end in Boyers, PA for one complete daily round trip service. If the contractor chooses to start in Ft. Meade, MD it will end in Ft. Meade, MD for one complete daily round trip service. See ATTACHMENT A TIMETABLES 1 & 2 for facility pickup/drop off time. This service will be provided every weekday, except the 10 federal holidays (See OPM-1, ON-SITE WORKING CONDITIONS), unexpected facility closings and weekends for the remained of the base year. There may be situations that arise when OPM will need the contractor to perform deliveries on weekends, holidays, or times other than normal hours of operation. OPM will notify the contractor in advance of these requests. (See * NOTE 3) CLIN 2003 UPON REQUEST ONLY between OPM (FISD), Personnel Investigations Center, 601 Tenth St. Suite 200, Ft Meade, MD 20755 AND OPM (FISD), 1900 E. St. NW Room 2H31, Washington, D.C. 20415-4000 AND OPM (FISD), Personnel Investigations Center, 601 Tenth St. Suite 200, Ft Meade, MD 20755 This service will be provided UPON REQUEST ONLY. It is not known at this time when this service will be utilized but when the service is needed the Contract Officer Representative (COR) identified in the contract will notify the contractor. This CLIN will be utilized in conjunction with either CLIN 0001 or CLIN 0002. The contractor will invoice CLIN 0003 along with either CLIN 0002 or CLIN 0001 for this day. MILES PER GALLON (MPG) * NOTE 1 - Contractor shall submit mileage for each route. The mileage of each route multiplied by the number of trips completed, divided by the MPG, will determine the quantity of fuel subject to any EPA. The US Department of Energy field index for the Central Atlantic Region will be utilized in calculating an EPA. The website is: http://tonto.eia.doe.gov/oog/info/gdu/gasdiesel .asp The prevailing fuel index on the date of award shall be the initial index. EPAs will be calculated and processed quarterly, with the prevailing fuel index at the end of the quarter being used to calculate the index at the beginning of the subject quarter. The calculation could result in increases or decreases in the price adjustment for fuel. OPM will compensate the contractor for any calculated increases in fuel costs and the contractor would either, at OPMs discretion, pay OPM or issue a credit to OPM for any decreases in fuel costs. The Contracting Officer will make the final determination of which method of consideration the contractor will provide OPM for decreased fuel adjustments. FUEL: DIESEL/GASOLINE * NOTE 2 - The contractor must indicate what fuel will be used under the contract. * NOTE 3 - USE Pricing Tables Attachment B 3. PRODUCT DESCRIPTION (Boyers/Ft. Meade): For CLIN 0001-0002, CLIN 1001-1002, AND CLIN 2001-2002, the contractor will pickup and deliver to each location (Boyers PA and Ft Meade MD facilities) DAILY (business days). The contractor shall accomplish deliveries within the confines of the normal working hours of these facilities. Also see ATTACHMENT A TIME TABLES 1 & 2 for pick and drop off times. The contractor will use its discretion on the best feasible primary routes between facilities for on time deliveries and pickups. The contractor must submit in their proposal how many vehicles will be used under the Boyers/Ft Meade service along with the primary routes being used under this product description. The primary routes will be subject for approval by OPM officials. In the near future, the possibility for other facility delivers within a 2-mile radius of Ft. Meade MD area could be required. OPM will notify the contractor of the changing requirements. 4. PRODUCT DESCRIPTION (Ft Meade/Washington DC): For CLIN 0003, 1003, and 2003 these CLINS will be UPON REQUEST ONLY SERVICE ordered via task order. The COR identified in the contract will notify the contractor of the request in advance. When a REQUEST ONLY is made, the contractor will have the option to either start in Boyers, PA or Ft. Meade, MD for that day. If OPM needs deliveries made ?on demand? OPM will notify the contractor, in which OPM has sole discretion on the starting point. The contractor shall accomplish deliveries within the confines of the normal working hours of these facilities. The contractor will use its discretion on the best feasible routes between facilities for on time deliveries and pickups. The contractor must submit in their proposal how many vehicles will be used under the Ft. Meade/DC service along with the primary routes being used for this product description. In addition, when UPON REQUEST SERVICE is requested, there must be sufficient vehicles used for that day to complete both Ft Meade/Boyers and Ft Meade/DC runs. It is not known at this time what the anticipated amount of freight will be delivered between Ft. Meade/DC. The contractor will be notified in advance of the approximate number of sealed boxes or lockboxes. It is anticipated that most cargo will be in lockboxes and the use of equipment to load and unload will not be necessary. If cargo may be too oversized/ overweight, the contractor will be notified by the COR, in advance, so that the proper equipment will be utilized. All equipment used for oversized/overweight freight will be provided for the contractor at each OPM facility. The contractor shall not pickup/drop off other agencies or companies material while possessing OPM material. The contractor will invoice for these CLINS via task order. The usual freight between FISD Ft. Meade and Boyers would be approx. (35) footlocker type trunks which are roughly (3) cubic feet each, locked, weighing approx. (40) pounds, but could be as much as (100) pounds each. The contents of the locker type trucks would consist of case material, paper, magnetic tape, equipment, etc. Some freight from the FISD may also be in sealed boxes. It is anticipated that most cargo will be in lockboxes and the use of equipment to load and unload will not be necessary. If cargo may be too oversized/overweight, the contractor will be notified by the COR, in advance, so that the proper equipment will be utilized. All equipment used for oversized/ overweight freight will be provided for the contractor at each OPM facility. Furthermore, changes due to technology may have an impact on the number of lockboxes or sealed boxes being shipped between OPM facilities in the near future. OPM may seek an equable adjustment for reduction in material. The contractor shall have A DEDICATED VEHICLE (s) for these deliveries and shall not pickup/drop off other agencies or companies material while possessing and/or delivering OPM material. 5. SECURITY OF OPM DOCUMENTS, CORRESPONDENCE AND MATERIAL: ABSOLUTELY AT NO TIME AND UNDER NO CIRCUMSTANCES WILL THE CONTRACTOR LEAVE OPM MATERIAL UNATTENDED WHILE IN THEIR POSSESSION. At all times there must be at least one OPM cleared driver or OPM cleared passenger in the courier vehicle(s) if stops occur between OPM facilities. OPM has the right to randomly audit the contractor for compliance with these guidelines. If the contractor is found leaving OPM material unattended, OPM has the right to take monetary deductions from the contract or remove the contractor, at OPM s sole discretion. THE CONTRACTOR MUST NOT ACCEPT ANY UNLOCKED LOCKBOXES AT ANY OPM FACILITY AT ANYTIME DURING THE LIFE OF THIS CONTRACT. The contractor must assure that each lockbox is properly locked before loading at each OPM facility. OPM has the right at anytime to inspect material being unloaded from the contractor s courier vehicle (s). If the contractor is in possession of unlocked lockboxes or unsealed boxes the contractor will be held accountable for the unlocked lockboxes or unsealed boxes. OPM has the right to monetarily deduct from the contract or remove the contractor from this contract if these situations occur. In addition, if OPM material is lost, stolen, compromised or damaged during the deliveries due to unlock lockboxes or unsealed boxes; OPM has the right to seek monetary damages resulting from: the cost of recovery/replacement of OPM material, expense of OPM investigation, lawsuits against OPM due to compromised material, and damage to any government property. OPM has the right to remove the contractor if any of these situations occur during the delivery process. IF OPM MATERIAL IS LOST, STOLEN, COMPROMISED OR DAMAGED, IN THE PERFORMANCE OF THIS CONTRACT, THE CONTRACTOR MUST CONTACT THE COR WITHIN 30 MINUTES OF DETECTION. FURTHERMORE, THE CONTRACTOR WILL ALSO NOTIFY THE CHIEF OF THE OPM-FISD-FOI/PA TEAM OR THE DESIGNATED PERSON FOR FOIPA FOR ANY SITUATIONS PERTAINING TO LOST, STOLEN, OR DAMAGED OPM MATERIAL. OPM has the right to conduct an investigation or direct the contractor to conduct an investigation into the incident at the contractor s expense. The contractor must report findings of its investigation to OPM within 48 hours of the incident. The contractor and its personnel must fully cooperate with OPM s investigation. 6. SECURITY/EMERGENCY PLAN: When conditions occur such as inclement weather, facility closings, pandemic threats, terrorists threats, etc., that affect delivery the Contracting Officer Representative (COR) will attempt to notify the contractor as soon as possible of the situation. Furthermore, the contractor must notify the COR of any situation pertaining to inclement weather, pandemic threats, or terrorists threats that might affect deliveries. If these situations occur and the contractor is in possession of OPM documents, the contractor must properly secure OPM documents in their OPM-approved designated warehouse or secure holding area. If the contractor cannot access their OPM-approved secure warehouse or holding area due to the above conditions, the contractor must contact the COR for further coordination and OPM approval of a secured holding area. There may be situations that will require pickup/drop off to be delayed. When there are no employee(s) available to receive the delivery at the OPM facility, contractor will make arrangements to make drop-offs at an OPM-approved contractor secure holding area. If the OPM approved route plan between facilities is not accessible or temporarily shutdown, the contractor must notify the COR of these situations. In these conditions, the contractor must provide OPM a temporary alternative route plan. THE CONTRACTOR MUST SUBMIT AN ALTERNATIVE ROUTE PLAN ALONG WITH THEIR PRIMARY ROUTE PLAN IN THEIR PROPOSAL. If one or more facilities cannot be accessed for an extended period of time due to but not limited to a pandemic threat, terrorist attacks, and temporary closed facility; OPM has the right to add alterative facilities or change requirements to the contract that will accommodate OPMs mission. The contractor will be notified of the situation along with changes in requirements. THE CONTRACTOR SHALL PROVIDE OPM WITH A PLAN TO SECURE THE GOVERNMENTS MATERIAL IN CASE OF ANY UNFORESEEN CIRCUMSTANCES SUGGESTED ABOVE. The plan should include situations such as (i.e. breakdowns, accidents, medical emergencies) while en-route between the OPM facilities. This plan will include a dispatch timeframe for breakdowns, accidents, and medical emergencies. The contractor will ensure the plan is disseminated to and utilized by its drivers. 7. QUALITY CONTROL PLAN: The contractor shall be responsible for ensuring that all of the requirements of the contract are addressed in an OPM-approved Quality Control Plan (QCP). A DRAFT OF THIS PLAN SHALL BE SUBMITTED WITH THE CONTRACTOR S PROPOSAL. The QCP shall be a system for preventing deficiencies before the level of performance becomes unacceptable or the Government inspectors point out the deficiencies. The importance of a QCP that covers all services is critical to the successful performance of the courier service and must be developed as required. The Government shall utilize a combination of scheduled inspections, random inspections, and customer complaints when reviewing contract compliance. The QCP shall include, but not be limited to the following: (A) A plan for on-time deliveries between all facilities (B) A plan for the Security of OPM Material per paragraph 5. (C) A plan for the Security/Emergency per paragraph 6. (D) A plan for staffing per paragraph 10. (E) A plan for training contractor personnel per paragraph 11. (F) A plan for contractor driver s responsibilities along with all other personnel that may handle OPM material under this contract per paragraph 9. DOCUMENT CONTINUED - PARAGRAPHS 14 - 21 CONTINUED ON ADMENDMENT 1 This combined synopsis/solicitation incorporates in full force Wage Determination Rate (WDR) 2005-2103 REV (2) dated 11/07/2006. Due to space limitations per document for combined synopsis/solicitations in FedBizOpps this DOCUMENT is CONTINUED ? (ALL FAR AND OPM CLAUSES) ON ADMENDMENT 2 and ADMENDMENT 3 (OPM CLAUSES CONTINUED) ALL QUESTIONS MUST BE SUBMITTED/EMAILED NLT 1:00 PM EST, MAY 14, 2007. SUBMIT QUESTIONS TO OFFICE OF PERSONNEL MANAGEMENT, ATTN: JOY CHRISTIE, joy.christie@opm.gov ATTACHMENTs A & B To obtain a copies of the ATTACHMENT A - TIME TABLES and ATTACHMENT B - TABLE FOR PRICING for the Courier Services RFQ - SOL070000062 please submit your requests NLT May 17, 2007 BY EMAIL to: Office of Personnel Management, ATTN: Joy Christie, joy.christie@opm.gov QUOTATIONS ARE DUE NLT 11:00 AM EST, MAY 29, 2007. All responsible sources may submit a quotation, which will be considered by the Agency. SUBMIT QUOTATIONS TO OFFICE OF PERSONNEL MANAGEMENT, MSD/CCFAS, ATTN: CONTRACTING GROUP, JOY CHRISTIE, 1900 E. STREET, NW, ROOM 7316, WASHINGTON, DC 20415-0001
- Place of Performance
- Address: Federal Investigative Service Division (FISD), 1137 Branchton Road, Boyers, PA 16018
- Zip Code: 16018
- Country: UNITED STATES
- Zip Code: 16018
- Record
- SN01291098-W 20070511/070509222116 (fbodaily.com)
- Source
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