SOLICITATION NOTICE
R -- Travel and Administrative Support Services
- Notice Date
- 5/14/2007
- Notice Type
- Solicitation Notice
- NAICS
- 561110
— Office Administrative Services
- Contracting Office
- Executive Office of the President, Office of Procurement, Office of Procurement, 725 17th Street, NW, Room 5002, Washington, DC, 20503, UNITED STATES
- ZIP Code
- 00000
- Solicitation Number
- OAS-CFO-R-07-0009
- Response Due
- 5/30/2007
- Archive Date
- 6/14/2007
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation No. OAS-CFO-R-07-0009 is issued as a Request for Proposals (RFP). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-16. The proposed contract is 100% set aside for small business concerns. The NAICS Code is 561110. The Government intends to award a labor-hour contract for Travel and Administrative Support Services: Contractor shall provide 1 staff with option for 1 additional staff for a base period and two (2) one-year options. Contractor shall provide a fixed, fully loaded hourly rate which includes wages, overhead, G&A expenses and profit as follows: CLIN 0001 Labor Category and Hourly Rate, for the period from date of award to September 22, 2007; CLIN 0002 Labor Category and Hourly Rate for Option Year 1 from September 23, 2007, through September 22, 2008; CLIN 0003 Labor Category and Hourly Rate for Option Year 2 from September 23, 2008, through September 22, 2009. DESCRIPTION OF SERVICES: This requirement is to provide travel and administrative support to the Executive Office of the President (EOP), Office of the Chief Financial Officer (OCFO), Travel Services Branch (TSB). The contractor shall provide support in the preparation of travel documents, customer support to travel system users, user training support, and administrative and financial management support to the TSB. The contractor shall also provide operational financial management assistance for all aspects of travel including policies and procedures, operations, and financial reporting and analysis. It is anticipated that one support staff is needed to fulfill requirements at this time; however, the Government reserves the right to add an additional support staff should the workload justify the need. The Financial and Administrative Support Technician shall provide support to the TSB team members to achieve specific tasks while providing assistance and coordination to produce work products and services and to meet program goals including, but not limited to the following: (1) Support for all travel aspects related to the EOP and its Components including- (a)Travel Authorizations; (b) Travel Vouchers (including Local vouchers); (c) Traveler account set-up; (d) Emails/faxes; and (e) Help Desk Telephone Customer Support. (2) Travel Account Processing Support for Individually (IBA) and Centrally (CBA) Billed Accounts: (a) Photo copying and scanning of documents; (b) Traveler account set-up; (c) Assistance with traveler account inquiries; and (d) Monthly reporting distribution to components. (3) Support the TSB Business Managers for aspects including: (a) Photo copying and scanning of documents; (b) Site and event expense reconciliation; (c) Hotel and car bill reconciliation; (d) Vendor payments. (4) Filing and file maintenance. (5) Mail distribution. (6) Spreadsheet updates and general data maintenance. (7) Support the exit process of outgoing EOP employees. (8) Assistance and support for training sessions. (9) Special projects as identified. (10) Support the post payment audit program. (11) Travel Support Business Processes assistance. (12) General computer skills, including Microsoft Word and Excel. Contractor shall be responsible for the following Reporting requirements: (1) Status Meetings: Contractor shall meet on a monthly basis (or other time interval as prescribed by the EOP) with the Contracting Officer?s Technical Representative (COTR) or his/her designee to discuss current activities and accomplishments, and to receive priorities for the upcoming time periods; (2) Financial Reporting: A monthly status report shall be required to include the following (a) Hours expended during the reporting period by individual / rates, (b) Cumulative hours expended throughout the reporting period by job category (c) Contract funds expended during the reporting period (both cumulative and monthly), (d) Description of milestones and deliverables, (e) Any issues or problems impacting project progress along with their ultimate resolution, (f) Schedule of activities planned and estimated hours for the next reporting period and number of remaining hours to complete activities. This report is due NLT the 10th day of each month. Additionally, the contractor shall be responsible for submitting scheduled periodic reports regarding the status of work initiatives and documentation updates. The Contractor shall have weekly time and attendance logs available for review and include in the monthly report the amount of extended hours by employee name and activity to the EOP COTR. The Government shall be responsible for providing required hardware, software, and network infrastructure, reviewing and providing comments on deliverables within a reasonable timeframe, and providing space for contractor employees. The Government shall evaluate the Contractor?s performance on a random basis for completeness, accuracy, effectiveness, timeliness and communication. Contractor personnel selected for this effort must commit to a minimum work period of 120 days. Contractor shall provide a 2-week notice when required to substitute personnel. Contractors are responsible for providing personnel who meet EOP personnel security requirements, including a requirement to undergo a full field FBI investigation. In this regard, contractors are expected to perform initial background checks of potential employees. Required Skills and Knowledge are: (1) Demonstrated ability to work independently to meet changing requirements; (2) Professional competence, knowledge, and skill required to review issues, complete projects relative to travel functions and standard operating procedures; (3) Skill needed to locate and assemble information for various reports, briefings, or meetings; (4) Sound judgment and an organized approach to work projects. Ability to rapidly and thoroughly perform, with direction, a wide variety of administrative assignments; (5) Skill in expressing ideas, conclusions, and recommendations effectively, clearly and concisely, both orally and in writing; (6) Strong interpersonal skills and a high degree of personal initiative and dedication to work. Superior ability to develop and maintain effective working relationships with all levels of staff; (7) Knowledge and skill needed to provide assistance in financial management relative to travel administration. Ability to work harmoniously with individuals for the purpose of defining the impact of various alternatives to a given plan, problem or proposal; establishing and coordinating policies and procedures; and performing special assignments while maintaining the security and integrity of the organization. PROPOSAL REQUIREMENTS: Proposals shall consist of the following (1) Technical Capabilities Statement limited to 5 pages; (2) Resumes of Proposed Staff; (3) Past Performance references for relevant and recent work for three commercial or Government clients. Relevant is defined as work similar in complexity and magnitude. Recent is defined as within the last three years. Past Performance descriptions are limited to 2 pages for each reference. Include points of contact, organization and phone number for each past performance reference. (4) Price?Offerors shall provide a fixed, fully loaded hourly rate for each CLIN. Per FAR 52.216-31, Time-and-Materials/Labor Hour Proposal Requirements?Commercial Item Acquisition, (a) The Government contemplates award of a Time-and-Materials or Labor Hours type of contract resulting from this solicitation. (b) The Offeror must specify fixed hourly rates in its offer that include wages, overhead, general and administrative expenses, and profit. The offeror must specify whether the fixed hourly rate for each labor category applies to labor performed by?(1) the offeror; (2) Subcontractors; and/or (3) Divisions, subsidiaries, of affiliates of the offeror under a common control. Offerors shall provide a completed copy of the provision at 52.212-3, Offeror Representations and Certifications?Commercial Items with its offer. The provision at 52.212-1, Instructions to Offerors?Commercial, applies to this acquisition. EVALUATION: The provision at 52.212, Evaluation?Commercial, applies to this acquisition. Offers shall be evaluated on technical capability, qualified staff, past performance and price which are equal in importance. The Government reserves the right to interview all contractor staff prior to placement on the contract in order to ascertain whether the staff has the appropriate skills/knowledge. Price evaluation shall include the base period and all options. For evaluation purposes, the labor rates in CLIN 0001 shall be evaluated for 600 hours; and the labor rates in CLINS 0002 and 0003 shall be evaluated for 1920 hours per CLIN. These numbers are for evaluation purposes and do not necessarily reflect the number of hours that will be funded for each CLIN. The clause at 52.212-4, Contract Terms and Conditions?Commercial Items, applies to this acquisition. ADDENDA: (1) CLAUSES INCORPORATED BY REFERENCE: 52.217-6, Option to Extend Services (with the following insert (7 days)); 52.217-6 Option for Increased Quantity; 52.217-9, Option to Extend the Term of the Contract (with the following inserts, paragraph (a) 15 days and paragraph (c) 3 years); 52.232-7 Payments under Time and Materials or Labor Hour Contracts . (2) CONTRACT ADMINISTRATION INFORMATION : Shall be provided in the award document. (3) AGENCY SPECIFIC CLAUSES shall be included in the resultant contract award: Prohibition of Advertising of Award; Personnel Security Requirements, Computer Security, Restriction Against Disclosure, Security Safeguards, Standards of Conduct and Restrictions, Government-furnished Items, Substitution of Personnel. A copy of these clauses may be requested from Lynnae Roscoe at lroscoe@oa.eop.gov. The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders?Commercial Items, applies to this acquisition with the following specific clauses sited in FAR 52.212-5: 52.203-6, Restrictions on Subcontractor Sales to the Government with Alternate I; 52.219-8 Utilization of Small Business Concerns; 52.222-3 Convict Labor; 52.222-19 Child Labor --Cooperation with Authorities and Remedies; 52.222-21 Prohibition of Segregated Facilities; 52.222-26 Equal Opportunity; 52.222-35 Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans; 52.222-36 Affirmative Action for Workers with Disabilities; 52.222-37 Employment Reports on Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans; 52.222-39 Notification of Employee Rights Concerning Payment of Union Dues or Fees; 52.232-33 Payment by Electronic Funds Transfer?Central Contractor Registration. Full text of the clauses may be found at http://acquisition.gov/far/current/html/FARTOCP52.html#wp340130 PROPOSAL SUBMISSION TIME AND DATE is 12 noon, May 30, 2007. All responses must be sent by email to lroscoe@oa.eop.gov or by fax to 202-395-3982. The entire proposal must be received by the closing time in order to be considered. Questions may be directed to Lynnae Roscoe at 202-395-7670. SEE NOTE 1.
- Place of Performance
- Address: 725 17th Street, NW, Washington, DC
- Zip Code: 20503
- Country: UNITED STATES
- Zip Code: 20503
- Record
- SN01294408-W 20070516/070514221648 (fbodaily.com)
- Source
-
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