Loren Data's SAM Daily™

FBO DAILY ISSUE OF JUNE 14, 2007 FBO #2026
SOLICITATION NOTICE

C -- Legal boundary surveys for Wetlands Reserve Program easements in the State of Minnesota.

Notice Date

6/12/2007
 

Notice Type

Solicitation Notice
 

NAICS

541370 — Surveying and Mapping (except Geophysical) Services
 

Contracting Office

Department of Agriculture, Natural Resources Conservation Service, Minnesota State Office, 375 Jackson Street, Suite 600, St. Paul, MN, 55101-1854, UNITED STATES
 

ZIP Code

00000
 

Solicitation Number

AG-6322-S-07-0003
 

Response Due

7/13/2007
 

Archive Date

7/28/2007
 

Small Business Set-Aside

Total Small Business
 

Description

CONTRACT INFORMATION: The USDA Natural Resources Conservation Service (NRCS) in Minnesota requires the services of a licensed land surveyor for the performance of legal boundary surveys for Wetlands Reserve Program easements in the State of Minnesota. This acquisition process is being conducted in accordance with the Brooks A-E Act as implemented in FAR Subpart 36.6. This procurement is set aside for small business. The primary North American Industrial Classification System Code (NAICS) is 541370, which has a size standard of $4 million in average receipts. This announcement constitutes the only notice. PROJECT INFORMATION: The government anticipates multiple awards of firm fixed price, indefinite delivery-indefinite quantity (IDIQ) contracts as a result of this competition. The initial contract period will be for one year and the government may, at its option, extend the contract to a maximum of five years by exercising each of the four one-year renewal options. Work under the contract will be subject to satisfactory negotiation of individual task orders. The price of any single task order shall be at least $1000 but shall not exceed $10,000. The maximum order amount for any contract period (base year and each option year) shall be $100,000. There is no guaranteed minimum for the base period or option periods if exercised. Task Orders will be negotiated as firm fixed-price procurements for individual or clusters of projects. DESCRIPTION OF WORK: The surveyor must be a licensed land surveyor in the state of Minnesota. The Surveyor will provide a Boundary Survey of the Wetlands Reserve Program (WRP) Easement Area which meets the minimum technical standards for land surveying as set forth in the 2005 Minimum Standard Detail Requirements for ALTA/ACSM Land Title Surveys. Table A with required components is Attachment C of this document. Projects could be anywhere in the state of Minnesota. However, the following counties currently have projects to be awarded: Becker, Clay, Douglas, Freeborn, Grant, Mahnomen, McLeod, Meeker, Otter Tail, Polk, Pope, Renville, Rice, Sibley, Stevens and Wilkin. Task orders will be more specific in terms of location, acreage, survey requirements, deliverables, etc. Work under each of these task orders will be subject to satisfactory price negotiation prior to issuance of a Notice to Proceed (NTP). Task orders will be awarded as firm fixed price procurements. Required Work Elements: The NRCS will not release payment for services until all requested documents and information are received as described below. GENERAL INSTRUCTIONS: The survey must use the North American Vertical Datum of 1988 (NAVD 88). Public road rights-of-ways will not be included in the easement area but may be used to describe easement boundaries. The local NRCS field office will supply posts and signs for permanent markers and attached signs. Monuments and witness posts shall be installed by the surveyor at the time the survey is completed and prior to delivery of the plat of survey and legal description. Monuments and witness posts with signs shall be installed at each corner and at least every 500 feet along a tangent. Example: If cropland borders the easement, a sufficient number of markers will be installed to preclude encroachment. Witness posts and monuments are required at the intersection of property lines, rivers, lakes, or streams. Acceptable monuments are: 1. One-inch or larger diameter iron pipes; 2. 5/8 in. or larger diameter steel reinforcing bar or iron pins; 3. Four-inch square concrete posts with a center point; 4. Commercially manufactured iron or aluminum monuments; 5. Brass discs (or similar metal), set in durable material; 6. Drill holes in durable materials. Minimum length for all monuments is two feet or longer if required by code. All monuments will be set six inches below the ground surface and witnessed with a witness post. Acceptable witness posts are three-inch diameter treated wood or cedar posts. Minimum length shall be seventy-eight inches. A written description of the route of ingress/egress route to the WRP easement area will be drafted and labeled as, EXHIBIT B. The route of ingress and egress will be shown on the survey plat. The ingress/egress route does not need to be posted. PRE SURVEY MEETING A pre-survey meeting must be held prior to beginning the survey. 1. Contact the NRCS District Conservationist (DC) in the county where the land is located. 2. Arrange a meeting with the DC and the landowner to review the boundary of the proposed easement area indicated on the map attached to the Task Oder 3. Complete the Documentation of Pre-Survey Meeting form (Attachment A) and send it to the NRCS Technical Contact. NOTE: The boundary of the easement area MAY NOT BE CHANGED from what is indicated on the map attached to the Task Oder. If questions arise as to the location of the easement boundaries, contact the NRCS Technical Contact. POST SURVEY MEETING Contact the NRCS District Conservationist (DC) in the county where the land is and arrange a post-survey meeting with the DC and landowner. Complete the Documentation of the Post-Survey Meeting (Attachment B) and submit it to the NRCS Technical Contact. DELIVERABLES: The following deliverables must be submitted. Send the following hardcopies to the NRCS Technical Contact. _____3 copies of the Certificate of Survey no larger than 11 inch x 17 inch labeled Exhibit A-1. _____1 8 1/2 inch x 11 inch size copy of the Certificate of Survey, suitable for recording. _____4 copies of the legal description labeled EXHIBIT A that follow the format of the attached example. _____4 copies of the access description, labeled EXHIBIT B that follow the format of the attached example. Send the following hardcopies to the NRCS District Conservationist in the county where the land is located: _____1 copy of the Certificate of Survey no larger than 11 inch x 17 inch labeled Exhibit A-1. _____ 1 copy of the legal description labeled EXHIBIT A that follow the format of the attached example. _____1 copy of the access description, labeled EXHIBIT B that follow the format of the attached example. Send the following on a compact disk (CD) to the NRCS Technical Contact. _____All GIS/GPS information taken in the field and used to create the survey and legal descriptions. GIS information should include files that can be used in ArcGIS. All shape files must be included. ______Microsoft word files of the easement boundary and ingress/egress access easement descriptions The following elements must be included in the Certificate of Survey: A North Arrow Graphic scale A scaled drawing of the metes and bounds area identifying the angle points, distance and bearing between angle points and distance and bearing to the legal survey point Acres within the boundary area calculated to the nearest 1/10 acre Completed Title Block Name of the client (NRCS) Landowner Name WRP Contract Number Monuments identified as set or found along with a description of the monument Observed evidence of possession or use by others in the parcel or across any perimeter lines of the property Latitude and longitude for the point of beginning shall be documented on the survey drawing. Name, license number, address and phone number of the Surveyor Date of the Survey Certification (signed in blue ink) as required by the State of Minnesota: I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Licensed Land Surveyor under the laws of the State of Minnesota. Print Name: _______________________________ Signature: _________________________________ Date: _________ License # ___________________ SELECTION CRITERIA: Interested parties should submit qualifications on their company letterhead that addresses the rating criteria listed below. The SF-330, Architect-Engineer Qualifications form, is NOT being requested. Qualification statements are limited to three (3) letterhead pages (8.5 x 11), single or double spaced, and printed front side only with a font size no smaller than 10pt. Interested parties must submit 4 copies of their qualification documents. All firms responding to this announcement will be evaluated on the following factors which are shown in descending order of importance. 1. Professional qualifications necessary for satisfactory performance of the required services. 2. Proximity of the contractor to the location of the project and knowledge of the locality of the project. 3. Specialized experience such as: rural or conservation easement boundary surveys; local courthouse legal description/plat map requirements; electronic data collection and computer generated plan development. 4. Capacity to accomplish the work in the required time. 5. Past performance on contracts with government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules. 6. Demonstrated experience with similar types of projects in the State of Minnesota within the last 5 years. In addition to the three page qualifications statement, firms must provide a customer reference list with addresses and telephone numbers for all projects listed as related experience. In order to comply with the Debt Collection Improvement Act of 1996, all contractors must be registered in the Central Contractor Registration (CCR) to be considered for an award of a Federal Contract. For information regarding registration contact the CCR Web Site at www.ccr.gov. This is NOT a Request for Proposals but a Request for Qualifications. SUBMISSION REQUIREMENTS: Those firms that meet the requirements described and wish to be considered must submit four copies of the complete package. The package must be received at the following address: ATTN: Steve Muyskens, Contracting Officer, USDA-NRCS, 375 Jackson Street, Suite 600, St. Paul, MN 55101-1854. Submittals are due by 4:30pm local time on July 13, 2007. Firms responding to this announcement before the closing date will be considered for selection, subject to any limitations indicated with respect to size and geographic location of the firm, specialized technical expertise, or other requirements listed. Facsimile transmissions will not be accepted. Solicitation packages are not provided and no additional project information will be given to firms during the announcement period. NRCS Technical Contact for Survey: John P. Corrigan USDA NRCS 375 Jackson Street, Suite 600 St. Paul MN 55101 651-602-7876 Fax: 651-602-7926 John.corrigan@mn.usda.gov Contractual Point of Contact Steve Muyskens, Contracting Officer, Phone 651-602-7899, Fax 651-602-7914, email steve.muyskens@mn.usda.gov. MODEL LEGAL DESCRIPTION JOE AND BARBARA LANDOWNER WRP EASEMENT DESCRIPTION WRP # (66-6322-6-____) RIM #___________________ USE THIS WORDING A Conservation easement in, over and upon a tract of land located in the _______________________________ of Section __, T.___N, R.__W, ____________ County Minnesota and described as follows: LEGAL DESCRIPTION GOES HERE Said conservation easement contains ______ acres. EXHIBIT A MODEL ACCESS DESCRIPTION JOE AND BARBARA LANDOWNER WRP EASEMENT ACCESS DESCRIPTION WRP #(66-6322-6-____) RIM # ___________ Access to the conservation easement described in Exhibit A will be from the north 50 feet of the west 50 feet of the said W1/2 of the NE1/4. NOTE: ACCESS MUST BE FROM A PUBLIC ROAD TO THE EASEMENT AREA. NOTE: The access needs to be a defined area such as is written above, in this case an area 50 feet square. The area should take into account the road right-of-way width as well as encompass a small part of the easement area. If the right-of-way is 33 feet in width the 50 foot by 50 foot access easement will overlap the WRP area by 27 feet. Similarly if the road right-of-way is 50 feet wide on each side of the center line an area 75 feet by 75 feet would be sufficient. NOTE: If there is no access from a public road, the NRCS state office will work with the landowner to acquire the necessary access easement. EXHIBIT B ATTACHMENT A DOCUMENTATION OF PRE-SURVEY MEETING Date: __________________________________ WRP Contract #: __________________________________ RIM Contract # __________________________________ County: __________________________________ Easement Owners Name: __________________________________ Surveying Firm: __________________________________ NOTE: DO NOT change the proposed boundary without concurrence from the NRCS Technical Contact for Survey. This confirms that a meeting was held on __________________ between the landowner (or their representative), surveyor, and NRCS representative to review the proposed WRP-RIM easement boundaries prior to the survey. By signing below we agree that the boundaries to be surveyed are correct and are what was intended to be enrolled. NRCS Representative Signature___________________________________________________ Landowner/Representative Signature___________________________________________________ Surveying Firm Signature___________________________________________________ ATTACHMENT B DOCUMENTATION OF POST-SURVEY MEETING Date: __________________________________ WRP Contract #: __________________________________ RIM Contract # __________________________________ County: __________________________________ Easement Owners Name: __________________________________ Surveying Firm: __________________________________ This confirms that a meeting was held on _________________ between the landowner (or landowner?s representative), NRCS representative, and surveyor to review the easement boundaries as surveyed. Also that: _____Permanent markers with signs have been installed as required. _____Road right-of-ways are not included within the easement boundaries. Additional comments: ______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ NRCS Representative Signature___________________________________________________ Landowner/Representative Signature___________________________________________________ Surveying Firm Signature___________________________________________________ ATTACHMENT C TABLE A OPTIONAL SURVEY RESPONSIBILITIES AND SPECIFICATIONS NOTE: The items of Table A must be negotiated between the surveyor and client. It may be necessary for the surveyor to qualify or expand upon the description of these items, e.g., in reference to Item 6, there may be a need for an interpretation of a restriction. The surveyor cannot make a certification on the basis of an interpretation or opinion of another party. Items 16, 17 and 18 are only for use on projects for the U.S. Department of Housing and Urban Development (HUD). If checked, the following optional items are to be included in the ALTA/ACSM LAND TITLE SURVEY, except as otherwise negotiated: 1. __X___ Monuments placed (or a reference monument or witness to the corner) at all major corners of the boundary of the property, unless already marked or referenced by an existing monument or witness to the corner. 2. _____ Vicinity map showing the property surveyed in reference to nearby highway(s) or major street intersection(s). 3. _____ Flood zone designation (with proper annotation based on federal Flood Insurance Rate Maps or the state or local equivalent, by scaled map location and graphic plotting only.) 4. _____ Gross land area (and other areas if specified by the client). 5. _____ Contours and the datum of the elevations. 6. _____ List setback, height, and floor space area restrictions disclosed by applicable zoning or building codes (beyond those required under paragraph 5d of these standards). If none, so state. The source of such information must be disclosed. See ?Note? above. 7. _____ (a) Exterior dimensions of all buildings at ground level (b) Square footage of: _____ (1) exterior footprint of all buildings at ground level _____ (2) gross floor area of all buildings; or _____ (3) other areas to be defined by the client _____(c) Measured height of all buildings above grade at a defined location. If no defined location is provided, the point of measurement shall be shown. 8. _____ Substantial, visible improvements (in addition to buildings) such as billboards, signs, parking structures, swimming pools, etc. 9. _____ Parking areas and, if striped, the striping and the type (e.g. handicapped, motorcycle, regular, etc.) and number of parking spaces. 10. _____ Indication of access to a public way on land such as curb cuts and driveways, and to and from waters adjoining the surveyed tract, such as boat slips, launches, piers and docks.. 11. __X___Location of utilities (representative examples of which are shown below) existing on or serving the surveyed property as determined by: __X___ (a) Observed evidence ______ (b) Observed evidence together with evidence from plans obtained from utility companies or provided by client, and markings by utility companies and other appropriate sources (with reference as to the source of information) ? railroad tracks and sidings; ? manholes, catch basins, valve vaults or other surface indications of subterranean uses; ? wires and cables (including their function, if readily identifiable) crossing the surveyed premises, all poles on or within ten feet of the surveyed premises, and the dimensions of all cross members or overhangs affecting the surveyed premises; and ? utility company installations on the surveyed premises. 12. __X__ Governmental Agency survey-related requirements as specified by the client. 13. _____ Names of adjoining owners of platted lands. 14. _____ The distance to the nearest intersecting street as designated by the client 15. _____ Rectified orthophotography, photogrammetric mapping, laser scanning and other similar products, tools or technologies may be utilized as the basis for the location of certain features (excluding boundaries) where ground measurements are not otherwise necessary to locate those features to an appropriate and acceptable accuracy relative to a nearby boundary. The surveyor shall (a) discuss the ramifications of such methodologies (e.g. the potential accuracy and completeness of the data gathered thereby) with the title company, lender and client prior to the performance of the survey and, (b) place a note on the face of the survey explaining the source, date, relative accuracy and other relevant qualifications of any such data. 16. __X___ Observable evidence of earth moving work, building construction or building additions within recent months. 17. _____ Any changes in street right of way lines either completed or proposed, and available from the controlling jurisdiction. Observable evidence of recent street or sidewalk construction or repairs. 18. __X___ Observable evidence of site use as a solid waste dump, sump or sanitary landfill. 19. _________________________________________________________________________
 

Place of Performance

Address: Throughout the State of Minnesota

Zip Code: 55101

Country: UNITED STATES
 

Record

SN01316279-W 20070614/070612220316 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

---

| FSG Index  |  This Issue's Index  |  Today's FBO Daily Index Page |