SOLICITATION NOTICE
V -- Human Resources (HR) Intern Training Conference
- Notice Date
- 6/13/2007
- Notice Type
- Solicitation Notice
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Department of Veterans Affairs;VISN 15 Contracting Office;4101 S 4th Street Trafficway;LEAVENWORTH KS 66048
- ZIP Code
- 66048
- Solicitation Number
- VA-255-07-RQ-0317
- Response Due
- 6/29/2007
- Archive Date
- 7/16/2007
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This requirement is being issued under the Simplified Acquisition Procedures as a Request for Quotation (RFQ) VA-255-07-RQ-0317. This announcement constitutes the only solicitation. Proposals are being requested and a written solicitation will not be issued. This government contemplates a firm fixed price contract from this procurement. This procurement will be an unrestricted acquisition. The solicitation and document incorporates provisions and clauses are those in effect through Federal Acquisition Circular (FAC 2005-17, Effective 15 May 2007. The North American Industry Classification System (NAICS) is 721110 with a size standard of 6.5 million dollars. All prospective offers must be actively registered in the Central Contractor Registration. Offerors may register online at https://www.bpn.gov/CCR/scripts/index.html. The Department Of Veterans Affairs VA Heartland Network VISN 15 Contracting Office supporting the VISN 15 Human Resources (HR) Office at Leavenworth, Kansas is seeking Lodging for 40 personnel with on-site Conference Center facility to provide meeting space, overnight accommodations, available airport shuttle service if possible, on-site restaurant, and audio visual equipment from August 21 thru 24 2007 for the Annual Human Resources Interns Training Session. As a Federal Government entity, the VA is required to take maximum advantage of all applicable tax exemptions and must also limit charges to the Government Lodging and/or per diem rates for the area. A proposal submitted by an offeror that is not a hotel, the offeror, not the hotel, will be considered the prime contractor. Therefore, that offeror must describe in its proposal the technical approach for the offeror's services as a prime contractor and must also include a copy of all insurance (s) (standard business, liability, extraordinary insurances) in order to submit a complete technical proposal for evaluation purposes. This is not a solicitation for Event Planning Services. An offer which requires the Government to execute a separate agreement with a third party hotel shall be deemed technically unacceptable). Requirements are as follows: ACCOMMODATIONS: The Contractor shall provide sleeping room nights (single room occupancy) at the Government per diem rate or less for: HR Intern Training Session - August 20 - 24, 2007 (4 nights) - Lodging for 40 participants. Quotes shall be submitted as one all inclusive, firm-fixed per room rate. HR Intern Training Session August 20-24 2007- Lodging Rate/Night $___________ (including all taxes and fees). If Offeror is willing to provide complimentary rooms, please identify the number of rooms in your proposal. CONFERENCE FACILITIES: The Contractor shall provide conference facilities as follows: HR Intern Training Session (August 21 -24, 2007) One (1) Large Conference Room to accommodate 40 people in classroom configuration. Tuesday (8/21/07) entire day (8:00 a.m. - 4:00 p.m.)* Wednesday (8/22/07) entire day (8:00 a.m. - 12:00 p.m.)* Thursday (8/23/07) entire day (8:00 a.m. to 4:00 p.m.)* Friday (8/24/07) day morning (8:00 a.m. to 12:00 p.m.)* *Times are approximate as agenda has yet to be finalized. AUDIO VISUAL EQUIPMENT REQUIREMENTS INCLUDE: High speed internet connectivity in all conference rooms. LCD projector and projector screen (PowerPoint presentation) A wireless or podium microphone and PA system for conference room Lodging/Conference facility should be located within one (1) hour travel distance of the Kansas City International Airport. Other Requirements: A variety of restaurants within walking distance (not to exceed 3 normal blocks) in safe area or there should be easily accessible transportation to restaurants. Quotes shall be submitted as one all inclusive, firm-fixed per room rate for lodging. Conference rooms and audiovisual should be listed separately as part of the same quote or if such services will be provided free of charge. To be eligible for award under this solicitation, the offeror must propose for use a facility that is compliant with the requirements of the Hotel and Motel Fire Safety Act of 1990 (Public Law 101-391) (15 U.S.C. 2201 et.seq.) and is listed on the U.S. Fire Administration Hotel and Motel National Master List found at http://usfa.fema.gov/hotel/search.cfm and the Central Contractor Registration (CCR) database found at http://www.ccr.gov or by calling 1-888-227-2423 or 269-961-5757. Offeror's proposing facilities that are not listed will be rejected as non-responsive. In addition, the offeror's facility must be compliant with the requirements of the Americans with Disabilities Act (Public Law 101-336) (42 U.S.C. 1210 et.seq.) The VA reserves the right to fully inspect the offeror's facilities. Appropriate notice will be provided prior to such inspection. This solicitation document incorporates the following provisions and clauses which are in effect through Federal Acquisition Circular (FAC) 2005-17 and are available at http://www.acquisition.gov/comp/far/index.html(FAR) and http://www1.va.gov/oamm/oa/ars/policyreg/vaar/index.cfm (VAAR): The following provisions and clauses shall apply to this solicitation: 52-252.2 Clauses Incorporated by Reference. This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. FAR 52.212-4 - Contract Terms and Conditions - Commercial Items (Feb 2007) FAR 52-216-1 - Type of Contract (fill in Firm Fixed Price) (Apr 1984) VAAR 852-237-70 - Contractor Responsibilities (Apr 1984) FAR 52-212-5 - Contract Terms and Conditions required to Implement Statutes of Executive Orders - Commercial Items (Nov 2006), inclusive of: 52.222-3 - Convict Labor (June 2003); 52.222-19 - Child Labor - Cooperation with Authorities and Remedies (Jan 2006); 52.222-21 - Prohibition of Segregated Facilities (Feb 1999); 52.222-26 - Equal Opportunity (Apr 2002); 52.222-35 - Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era and Other Eligible Veterans (Sep 2006); 52.222-36 - Affirmative Action for Workers with Disabilities (Jun 1998); 52.222-37 - Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Sep 2006); 52.225-3 - Buy American Act - Free Trade Agreements - Israeli Trade Act (Jan 2006); 52.225-13 - Restrictions on Certain Foreign Purchases (Feb 2006); 52-232-34 - Payment by Electronic Funds Transfer - Other than Central Contractor Registration (May 1999); 52.222-41 Service Contract Act of 1965 as Amended (Jul 2005); 52.222-42 -Statement of Equivalent Rates for Federal Hires (May 1989); This Statement is for Information Only: It is not a Wage Determination Employee Class Monetary Wage - Fringe Benefit Cook I (07041) WG6 $18.30 Cook II (07042) WG8 $21.00 Dishwasher (07070) WG2 $11.84 Waiter/Waitress (07250) WG3 $13.45 Elevator Operator (11060) WG2 $11.84 Laborer, Grounds Maintenance (11210) WG3 $13.45 Maid or Houseman (11240) WG1 $10.22 Cashier (99030) GS2 $10.09 Desk Clerk (I) (99050) GS4 $12.36 VAAR 852.270-4 - Commercial Advertising (Nov 1984) VAAR 852.203-71 - Display of VA Hotline Poster (Dec 1992) FAR 52.212-1 - Instructions to Offerors - Commercial Items (Jan 2005) FAR 52.233-2 - Service of Protest (Aug 1996) VAAR 852.233-70 - Protest Content (Jan 1998) VAAR 852.233-71 - Alternative Protest Procedure (Jan 1998) FAR 52-212-2 - Evaluation - Commercial Items (Jan 1999) FAR 52.212-3 - Offeror Representations and Certifications - Commercial Items (Nov 2006) - Offeror shall complete annual representation and certifications electronically at http://orca.bpn.gov. Award will be made to the offeror determined to be the Best Value to the Government in accordance with FAR 52.212-2 Evaluation Factors. Evaluation may be made with or without discussions with the offeror. Evaluation factors listed in descending order of importance: (1) Size, quality of services, and accommodations; (2) Location; (3) Experience with large conferences and Past Performance. Size, quality of services, accommodations, location and experience with large conferences, when combined, are more important than price. All responsible sources that can meet the requirements and provide items as listed above may respond to this solicitation by submitting price and technical proposals, hotel contract and descriptive literature. Technical proposal should consist of literature describing rooms and services offered. Past Performance should include information for lodging and comprehensive meeting services provided for groups similar in both size and scope. The technical proposal submitted by an offeror that is not a hotel, must describe the technical approach for the offeror's services as a prime contractor and must also include a copy of insurance and all necessary licenses in order to be considered a complete technical proposal. Any offer that does not meet the solicitation requirements will be rejected as non-responsive. The negotiated room rate shall not exceed the Government Travel reimbursement rate in effect at the time the services are rendered (per diem rate). Room rates shall be non-commissionable, net rates. The point of contact for this announce is Arnold Payne at (913) 758-4241. Proposals may also be faxed to Fax # (913) 758-6495 or via e-mail to arnold.payne@va.gov. Confirmation that electronic (fax or e-mail) transmittal has been received is the responsibility of the offeror. All questions must be submitted via e-mail by June 18, 2007, 4:00 p.m. CST. Responsible firms may submit a written response to this notice. Oral proposals will not be accepted. The VA intends to award a firm-fixed price purchase order to the offeror whose proposal represents the best value to the Government, price and other factors considered. Submit all price, descriptive literature, technical proposals and hotel contract to Attn: Arnold Payne (10N1590), Department of Veterans Affairs VA Heartland Network 15 Contracting Office 4101 S 4th Street Trafficway Leavenworth, KS 66048-5055. The proposals for this announcement are due at is 1:00 P.M. CST date: June 29, 2007.
- Place of Performance
- Address: Kansas City Kansas
- Zip Code: 66111
- Country: USA
- Zip Code: 66111
- Record
- SN01317641-W 20070615/070613220913 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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