Loren Data's SAM Daily™

FBO DAILY ISSUE OF JUNE 15, 2007 FBO #2027
MODIFICATION

76 -- Monograph Books and Related Material

Notice Date

6/13/2007
 

Notice Type

Modification
 

NAICS

424920 — Book, Periodical, and Newspaper Merchant Wholesalers
 

Contracting Office

Department of Agriculture, Agricultural Research Service, Acquisition and Property Division, Acquisition Branch (MD), 5601 Sunnyside Avenue, Building 3, Mailstop: 5116, Beltsville, MD, 20705, UNITED STATES
 

ZIP Code

20705
 

Solicitation Number

AG-3K06-S-07-0004
 

Response Due

7/13/2007
 

Archive Date

7/28/2007
 

Point of Contact

Alvenia (Kris) Pitts, Contract Specialist, Phone 301-504-1713, Fax 301-504-1717, - Alvenia (Kris) Pitts, Contract Specialist, Phone 301-504-1713, Fax 301-504-1717,
 

E-Mail Address

kpitts@ars.usda.gov, kpitts@ars.usda.gov
 

Description

Amendment 02- This solicitation (AG-3K06-S-07-0004) is hereby issued as a Request for Proposal (RFP). All responsible sources may submit a proposal which will be considered by the agency. II. FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS- COMMERCIAL ITEMS (APRIL 2005) (a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (1) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553). (2) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Pub. L. 108-77, 108-78) (b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (Contracting Officer check as appropriate.] XX (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 253g and 10 U.S.C. 2402). __ (2) 52.219-3, Notice of Total HUBZone Set-Aside (Jan 1999) (15 U.S.C. 657a). __ (3) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Jan 1999) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a). __ (4)(i) 52.219-5, Very Small Business Set-Aside (June 2003) (Pub. L. 103-403, section 304, Small Business Reauthorization and Amendments Act of 1994). __ (ii) Alternate I (Mar 1999) of 52.219-5. __ (iii) Alternate II (June 2003) of 52.219-5. __ (5)(i) 52.219-6, Notice of Total Small Business Set-Aside (June 2003) (15 U.S.C. 644). __ (ii) Alternate I (Oct 1995) of 52.219-6. __ (iii) Alternate II (Mar 2004) of 52.219-6. __ (6)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644). __ (ii) Alternate I (Oct 1995) of 52.219-7. __ (iii) Alternate II (Mar 2004) of 52.219-7. XX (7) 52.219-8, Utilization of Small Business Concerns (May 2004) (15 U.S.C. 637(d)(2) and (3)). __ (8)(i) 52.219-9, Small Business Subcontracting Plan (Sept 2006) (15 U.S.C. 637(d)(4). __ (ii) Alternate I (Oct 2001) of 52.219-9. __ (iii) Alternate II (Oct 2001) of 52.219-9. X (9) 52.219-14, Limitations on Subcontracting (Dec 1996) (15 U.S.C. 637(a)(14)). __ (10)(i) 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged Business Concerns (Sept 2005) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323) (if the offeror elects to waive the adjustment, it shall so indicate in its offer). __ (ii) Alternate I (June 2003) of 52.219-23. __ (11) 52.219-25, Small Disadvantaged Business Participation Program? Disadvantaged Status and Reporting (Oct 1999) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323). __ (12) 52.219-26, Small Disadvantaged Business Participation Program?Incentive Subcontracting (Oct 2000) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323). __ (13) 52.219-27, Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (May 2004). XX (14) 52.222-3, Convict Labor (June 2003) (E.O. 11755). XX (15) 52.222-19, Child Labor?Cooperation with Authorities and Remedies (Jan 2006) (E.O. 13126). XX (16) 52.222-21, Prohibition of Segregated Facilities (Feb 1999). XX (17) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246). XX (18) 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Sept 2006) (38 U.S.C. 4212). XX (19) 52.222-36, Affirmative Action for Workers with Disabilities ( 2. ISSN or ISBN 3. Customer order or reference number 4. Vendor reference number 5. Order type (firm order, approval) 6. Subject category or classification b. Display features: 1. Bibliographic/order information for each firm or approval title including title, publisher, ISBN, price, publication dates. 2. Invoice payment information for at least the current and previous year. 3. Order statuses including number of times claimed c. Reports (See Attachment II): 1. Order status 2. Expenditures 3. Subject area coverage 4. Returns 5. New title notification based on profiles 6. Vendor performance / Turn-around time. 2.1.2 Electronic ordering and invoicing: a. Supply of USMARC21 format bibliographic records for ordering b. Ability to receive electronic order records from an Ex Libris (formerly Endeavor Library Systems Inc.) Voyager Integrated Library System (ILS). Ability to provide electronic acknowledgements of EDI orders. c. Ability to provide EDI or EDIFACT invoices in a format that is certified by Ex Libris (formerly Endeavor Library Systems Inc.) for use in the Voyager ILS. 2.1.3 Provision of bibliographic records through OCLC?s PromptCat service. 2.2 GENERAL REQUIREMENTS The Contractor shall have a Central Point of Contact (POC) for shipping materials and invoices to the address provided in each order by NAL. 2.2.1 FIRM ORDERS The Contractor shall supply monographs, multipart works, monographic series, and other library materials in accordance with firm orders, as soon as the materials are available. Orders shall be placed with the publisher within three (3) working days of receipt of NAL orders available. Multipart sets shall be supplied in entirety, if available, or beginning with the first volume ordered. The Contractor shall, within 30 days of receipt of order, ship material to the address provided by NAL. 2.2.2 FIRM ORDER CLAIMS Upon receipt of claim notices from NAL for materials ordered by firm orders, the Contractor shall verify from shipment records that the item was not supplied and shall either advise NAL as to the shipment date or forward notice of non-receipt to the publisher. Any responses from the publisher other than supply of material shall be forwarded on to NAL within five (5) working days of receipt at the Contractor?s site. The Contractor is required to make at least two follow-up requests when the publisher fails to respond. Upon request, NAL may require the Contractor to make telephone or fax message contact with publishers for urgently needed materials. 2.2.3 RUSH ORDERS The Contractor shall provide a method for rush handling of materials which are required at short notice, including items not in the vendor?s stock. Drop shipment (vendor arrangement of delivery directly from publisher to NAL) is acceptable for rush orders. 2.2.4 BACK ORDERS Items which are not available within 30 days of receipt of the order from NAL, but which the vendor believes can be obtained, shall be treated as back orders. The Contractor shall notify NAL of all back-ordered titles within five (5) working days of placing the back orders with the publishers. When the Contractor receives a back-ordered item from the publisher, the Contractor shall ship it to the designated address within five working days. Any item on a backorder status more than 360 days shall be cancelled. 2.3 APPROVAL PLANS In addition to supplying monographs under firm order as described above, the Contractor may provide monographs and other library materials under an NAL developed approval plan as described below: 2.3.1 In accordance with the Collection Development Policy of the National Agricultural Library (http://www.nal.usda.gov/about/policy/coll_dev_toc.shtml ), the Contractor shall Provide monographs and other library materials on approval as soon as they are available. Using the Contractor?s online system, NAL shall have the option of placing an approval order ? title shall be received on approval regardless of any approval action in profile. The Contractor shall promptly ship material from a central office to an address provided by NAL. ?Drop shipments? (arrangements whereby the Contractor arranges shipment directly from the publisher to Library) are not acceptable for approvals. The Contractor also shall provide notification of works which are of potential interest to NAL but which are excluded from the approval profile established for the Library (i.e., form or slip plan). 2.3.2 The Contractor shall not supply ?out-of-scope? works (e.g., works outside of NAL?s collecting interests) or other excluded materials. 2.3.3 The Contractor shall not send duplicate materials supplied through approval and firm order arrangements. 2.3.4 The Contractor shall provide on approval one copy of the first issue of a new numbered series. NAL will then determine whether to commit to receiving subsequent volumes in the series within the approval plan. 2.3.5 The Contractor shall supply electronic or print notification of new volumes in select monographic series and multivolume sets as part of the approval plan. The Contractor shall supply notification until the publication ceases or NAL blocks the title from the approval profile. 3. ADDITIONAL SERVICES NAL may order additional services as needed. The Contractor shall provide as needed the following: 1. Delivery of fully shelf-ready materials. 2. Supply of conference or symposium proceedings and dissertations. 3. Location and supply of out of print materials. 4. PRICE LIMIT (PER VOLUME AND SUBSTITUTIONS) The Contractor shall request within 48 hours of shipping, permission to supply any monograph materials priced $100 more than the quoted discounted list price. 5. DELIVERED MONOGRAPHIC MATERIALS The Contractor shall provide monographic literature and other library materials to NAL as instructed in individual orders. At the time of delivery, all shipments shall be accompanied by an original invoice, one copy of the original invoice and an electronic invoice available via FTP. Delivery includes timely shipping in accordance with the order, durable packing and labeling. Delivery of ordered materials or service excellence shall not be delayed as a result of discount disputes. NAL shall be notified within two (2) days of discovery of all shipping delays. 6. PROMOTIONAL OR SPECIAL SALE ITEMS The Contractor may offer promotional or special sale items throughout the term of the contract. Special sale items include those offered at substantial savings for short periods of time. It also includes those items a vendor desires to offer at significant savings with no time restriction (i.e., up to one year). The Contractor is not obligated, however, to extend (i.e., add) its across-the-board percentage discounts to promotional or special sale items, provided the discounts on such items are of at least equal value. 7. STATUS REPORTS The Contractor shall provide quarterly status reports identifying all outstanding delivery orders. All reports and other communications produced by the Contractor shall include the order number. The Contractor shall respond with in 24 hours to questions and queries or by the time jointly agreed to. 8. RETURNS Any damaged, defective, duplicates of items already in NAL possession, items that do not meet NAL guidelines as summarized in Appendix A, incorrectly supplied materials and any item greater than $100 of the quoted price delivered without prior approval pursuant to paragraph 4, above, will be returned at the NALs? discretion. The Contractor shall provide a full refund for all returned items. 9. WARRANTY The Contractor?s warranty shall not be less than the most favorable commercial warranty offered their most favored customer for similar supplies and services. The Contractor shall insure all items purchased are warranted in accordance with FAR 46.709 Warranties of Commercial Items, which shall include extended warranties. APPENDIX A: GUIDE TO COLLECTION DEVELOPMENT AT THE NATIONAL AGRICULTURAL LIBRARY: CAPSULE SUMMARY [NOTE TO VENDORS: The National Agricultural Library collects works according to guidelines as established in the Collection Development Policy of the National Agricultural Library. Vendors can access the Policy via the World Wide Web. Its URL is http://www.nal.usda.gov/about/policy/coll_dev_toc.shtml Following is a summary of the guide, which outlines the nature and extent of the Library?s collecting effort.] Preface The Collection Development Policy of the National Agricultural Library is intended to guide recommending officers, selectors and other staff in developing a cohesive collection. It also serves to inform NAL users, the agricultural community, and the public concerning the interests and pursuits of the Library. Mission of NAL The National Agricultural Library (NAL) was established to fulfill the mission given to the U.S. Department of Agriculture "to acquire and to diffuse among the people of the United States useful information on subjects connected with agriculture and rural development, in the most general and comprehensive sense of those terms and the duty "to acquire and preserve...all information concerning agriculture and rural development. PURPOSE OF POLICY THIS COLLECTION DEVELOPMENT POLICY IS INTENDED TO PROVIDE STATEMENTS REFLECTING CURRENT INFORMATION NEEDS OF THE U.S. DEPARTMENT OF AGRICULTURE AND OF THE AGRICULTURAL COMMUNITY, BOTH NATIONAL AND WORLDWIDE. IT IS INTENDED TO GUIDE SELECTORS IN CHOOSING MATERIAL FOR THE COLLECTION; TO ASSIST MANAGERS IN PLANNING AND REVIEWING DEVELOPMENT OF THE COLLECTION; TO INFORM NAL AND DEPARTMENT STAFF, USERS, AND OTHER INTERESTED PERSONS OR INSTITUTIONS OF THE NATURE O F THE COLLECTION AND THE DIRECTION OF ITS DEVELOPMENT. THE POLICY STATEMENTS ARE INTENDED TO DEFINE THE SCOPE OF COLLECTION AND TO SPECIFY THE DEGREE OF COVERAGE FOR EACH AREA DEFINED AS BEING WITHIN SCOPE. Coordination The NAL collection policy takes into account the Library of Congress (LC), the National Library of Medicine (NLM), and other libraries as sources of books, journals, or other material in their prime collecting areas. Some subjects, however, are prime collecting areas for several libraries, as veterinary medicine for both NAL and NLM and non-technical agriculture for both NAL and LC. Also, the requirements of Department staff often extend beyond the prime areas of agriculture into subjects covered by other collections necessitating acquisition in those subjects. The goal of the Library is to satisfy the needs of its users in the most effective method. Core Subjects NAL specializes in information on agriculture and related subjects as indicated below. The core subjects of the collection in which the Library has consistently made strenuous efforts to collect comprehensively are summarized as follows: ? Agriculture (general) o Economic, historical, technical, commercial, sociological, legal, financial, educational, biographical, and other aspects. ? Agricultural societies, organizations, cooperatives, etc. ? Animal science o Animal husbandry, entomology, veterinary science, economic zoology, and zoology of domestic animals. ? Plant science o Economic and general botany, plant culture, field crops, forest botany and forest crops, horticultural crops (including fruits vegetables, ornamentals), plant pathology, weeds, etc. ? Agricultural chemistry o Chemical pollution, pesticides. ? Agricultural engineering o Farm structures, farm machinery, rural electrification, irrigation, drainage, water supply, flood control. ? Soils, fertilizers, and soil conservation. ? Forestry and utilization and technology of raw forest products. ? Agricultural products, including industrial uses. ? Rural sociology and rural life. ? Agricultural economics o Marketing, finance, labor, land, farm management, farm and crop insurance, etc. ? Agricultural statistics o Production, trade, consumption of agricultural and forest products, prices, etc. ? Food and nutrition. Related Subjects To support the research and program needs of the Department, the Library collects substantial materials in subjects such as chemistry, physics, biology, medicine, pharmacology, immunology, reproduction, natural history, wildlife, ecology and pollution, genetics, natural resources, meteorology, fisheries, and economics. The Library also collects selectively books and journals in such subjects as management science and computer technology to assist Department staff. APPENDIX B: Shelf-ready Specifications SHELF-READY BOOKS The contractor shall have the capability to prepare books for delivery to the Library in shelf-ready format. Shelf-ready requires affixing a bar code label, call number label and property label and on each book, as well as stamping a date of receipt on the title page. Book jackets shall be removed from the books. They can be discarded. Accompanying materials that are non-print materials (CDs, DVDs, etc.) shall not receive shelf-ready processing, because they require special packaging for the stacks. They shall be sent to the Library in their original packaging. Bar code The contractor shall affix one bar code label to each separately shelved book and accompanying text. Bar code any accompanying materials that stand independently on the shelf in the same manner as that material would be labeled if it were a unique item in the collection. A unique bar code number shall be used for each separately shelved book and accompanying text. The bar code shall be placed in squarely in the upper right-hand corner of the outside back cover. Call number label One call number label shall be affixed to each separately shelved book and accompanying material. The contractor shall also label any accompanying materials in the same manner as that material would be labeled if it were an individual item in the collection. If a publication is issued in multiple parts, designations such as Avol.@ and Apt.@ etc. will be added at the bottom of the call number label. The contractor shall determine the width of the book?s spine. If the spine is one inch or greater, a call number label shall be affixed to the pine, centered and approximately 1/4 in. from the bottom edge of the book. If the spine is less than one inch, the contractor shall place the label squarely in the upper left- hand corner of the front cover, 1/4 in. from each edge. The call number label shall be covered with transparent adhesive tape. Property labels Each book and accompanying text shall have an NAL property label affixed on the verso of the cover, in the center of the page. If the property label covers important content, the property label shall be attached to the inside back cover of the book. Property stamp A property stamp provided by NAL shall be applied at the bottom of the title page of each book. The stamp indicates the date NAL received the book and the Department in which it was received. The stamp should not block publication or other information. Some flexibility on the placement of the stamp may be necessary if the placement of the stamp blocks important content. NOTE: THIS NOTICE WAS NOT POSTED TO FEDBIZOPPS ON THE DATE INDICATED IN THE NOTICE ITSELF (13-JUN-2007); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT fbo.support@gsa.gov REGARDING THIS ISSUE.
 

Web Link

Link to FedBizOpps document.
(http://www.fbo.gov/spg/USDA/ARS/CB/AG-3K06-S-07-0004/listing.html)
 

Place of Performance

Address: NAL, TSD, Acquisitions & Serials Branch 10301 Baltimore Avenue Room 002 Beltsville, MD

Zip Code: 20705-5000

Country: UNITED STATES
 

Record

SN01318408-F 20070615/070613224606 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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