SOURCES SOUGHT
D -- TPS 2007 (AETC) Training Planning System
- Notice Date
- 6/20/2007
- Notice Type
- Sources Sought
- NAICS
- 541511
— Custom Computer Programming Services
- Contracting Office
- Department of the Air Force, Air Education and Training Command, Specialized Contracting Squadron, 2021 First Street West, Randolph AFB, TX, 78150-4302, UNITED STATES
- ZIP Code
- 00000
- Solicitation Number
- Reference-Number-TPS2007(20June2007)
- Response Due
- 6/29/2007
- Archive Date
- 7/3/2007
- Description
- REPOSTING OF TRAINING PLANNING SYSTEMS SOURCES SOUGHT MARKET RESEARCH The Air Education and Training Command (AETC) Contracting Squadron is seeking sources capable of providing timely, proactive, high quality communications and computer services. This is the second posting due to a rewrite of the Performance Work Statement (PWS) (See Attachment 1) to include critical mission requirements that were not mentioned in the previous posting. We are including a second set of questions (See Attachment 2)for each offeror to respond to in order to finalize our Market Research and Acquisition Strategy. Please note this Sources Sought Request For Information (RFI) is for planning purposes only. The information will be used in conducting market research to identify potential sources and commercial products, obtain prices, and to locate support experience. This RFI shall not be construed as a formal solicitation or an obligation on the part of the Government to acquire any products or services. Any information provided to the Government is strictly voluntary and at no cost to the Government. A formal solicitation will be announced separately. The tentative solicitation issue date is July 2007; however this date is subject to change. The Government will award one contract which will be a firm-fixed price type contract and lowest price technically acceptable (LPTA) acquisition. A source selection will be conducted per Air Force Federal Acquisition Regulation Supplement (AFFARS) 5315 and Mandatory Procedures (MP) 5315.3 at HQ AETC, Randolph AFB, TX. Contacts to Government personnel by potential offerors regarding this project are not allowed. The contracting officer, Ms Martha E. Giannotti, will post all information regarding this solicitation as soon as it becomes available. Comments and information on the following are requested: Please provide a response to the questions (Attachment 1) and review the revised Performance Work Statement that corresponds with this acquisition. Please provide only a one or two page description synopsis of your company with your responses to the attached questionnaire. In addition, all responses are due NLT 29 June 07 and any questions must be submitted before the suspense date or they will not be considered. Please describe at least three commercial-sector, Government or Federal contracts you have performed for similar combined services (if applicable), and indicate which NAICS code(s) your company usually performs under for government contracts. The planned NAICS (North American Industry Classification System) code is 541511 and the FSC (Facilities Support Services) code is D316. Requirement: (Note: The description herein is a summary of the required product and services and is not intended to be all-inclusive). Overview: The HQ AETC/A3, Computer Systems Squadron (CSS), Randolph Air Force Base, TX 78150-4546 implemented the Training Planning System (TPS) and the Education and Training Course Announcements (ETCA) System-maintenance and responsibilities were transferred to AETC Technical Training, Programming and Administration. The TPS was designed for AETC to schedule technical training managed by the AETC technical training environment The TPS is used by training program managers at AETC/A3PP, Randolph AFB, TX, training managers at five AETC Training Wings and manpower specialists at HQ AETC Plans and Operations, Manpower and Organization Division (A1MTT) at Randolph AFB. The contractor, at a minimum, shall perform the following tasks stated in the Performance Work Statement (PWS) (Attachment 2). System Compatibility: Interested vendors should respond via e-mail their capability statement/information to listed point of contacts. The capabilities statement/information should include as a minimum a detailed description of your product and service (including requirements/system compatibility, software and hardware maintenance/modification/upgrade requirements), business size (i.e., small business, large business, small disadvantaged business, etc.), and prices (including annual maintenance and additional services costs). This description will be provided on only one or two pages. Small Business (SB) Set-Aside Determination: The Government reserves the right to decide whether or not a SB set-aside of some type (8a, HUB Zone, SDVOSB, SB, etc.) is appropriate for this acquisition based in-part on responses to this notice. In order for the Government to make a SB set-aside determination, it is very important that SB concerns provide sufficient written information to indicate their capability to successfully perform and manage all the requirements of this magnitude. In the solicitation, the extent to which prime contractors provide for the significant use of small and small disadvantaged business subcontractors will be a consideration in the evaluation of proposals. Points of Contact: Martha Giannotti, Contracting Officer, Phone 210-652-7878, Email martha.giannotti@randolph.af.mil or 2LT Bryce Fiacco, bryce.fiacco@randolph.af.mil , Contract Administrator. Additional information or updates will be posted at the www.fbo.gov. It is the responsibility of interested parties to check this site regularly for any changes or updates. Please do not call the contracting office for information, instead send an e-mail if you have any questions before the suspense date to avoid any misunderstandings or confusion. Based on the short suspense for contract award, there will be no site visits allowed or individual meeting with the Contracting Officer or customer. We will be posting all questions received concerning this acquisition on www.fbo.gov website. Please note if any questions have any proprietary information this needs to be identified to restrict posting of your question. We hope to eliminate duplicate questions by posting any and all questions on the www.fbo.gov website. Place of Performance, United States of America: Randolph AFB, TX Response Date: Responses must be provided no later than 3:00 pm Central Time Zone (CTZ) on 29 June 2007. An electronic response, preferably e-mail is the accepted method. No extensions will be granted. Attatchment 1 PERFORMANCE WORK STATEMENT (PWS) FOR CONTINUED SOFTWARE MAINTENANCE / ENHANCEMENTS OF THE TRAINING PLANNING SYSTEM (TPS) AND EDUCATION AND TRAINING COURSE ANNOUNCEMENTS (ETCA) SYSTEM 1.0 Introduction 1.1 Background The Air Education and Training Command (AETC) Computer Systems Squadron (CSS), Randolph Air Force Base, TX 78150-4546 implemented the Training Planning System (TPS) and the Education and Training Course Announcements (ETCA) System--maintenance and responsibilities were transferred to AETC Technical Training, Programming and Administration. 1.1.1 The TPS was designed for the AETC to schedule technical training managed by the AETC technical training environment. The TPS is used by training program managers at AETC/A3PP, Randolph AFB, TX, training managers at five AETC Training Wings and manpower specialists at HQ AETC Plans and Operations, Manpower and Organization Division (A1MTT) at Randolph AFB. The TPS performs the following functions. 1.1.1.1 Entry and validation of Air Force-wide technical training requirements. 1.1.1.2 Computes and generates class schedules to accommodate training at the AETC Technical Training Wings. 1.1.1.3 Allocates classroom seats to the Major Air Commands (MAJCOM), Air National Guard, Air Force Reserves, DoD agencies (Army, Navy, and Marines), and other US Governmental agencies. 1.1.1.4 Provides data and / or reports required by HQ AETC/A3PZ/A1MTT, and Accounting and Finance functional users. 1.1.1.5 Receives training requirements from the Air Force Personnel Center?s (AFPC) MilPDS / OTA. 1.1.1.6 Sends validated requirements, class schedules, and courses to the AFPC MilPDS / OTA system. 1.1.1.7 Provides data and interfaces with Technical Training Management System (TTMS) and AETC Decision Support System (ADSS). 1.1.2 The ETCA provides information relative to AETC programmed educational and technical training course announcement information in the form of the Education and Training Course Announcements (ETCA). The ETCA is an online, real time web system which prescribes policy for the administration of Air Force training. It contains approximately 3,000 course announcements. 1.2 Purpose The purpose of this Performance Work Statement (PWS) is to provide non-personal services for contractor technical support to maintain, modify and enhance TPS and ETCA systems. The Contractor shall provide all necessary management and technical support services required to accomplish the tasks described in this PWS. 2.0 Requirements 2.1 Scope of Work 2.1.1 The Contractor shall be required to contact and or visit Headquarters AETC/A3PZ Randolph AFB TX, or other agencies as directed by the Contracting Officer Representative (COR). The purpose of the contacts and visits shall be to observe the business practices and determine the requirements for automated support and software maintenance and/or enhancements. The systems must be maintained and or enhanced in such a manner as to make them scaleable to support current and future requirements. The Contractor shall insure that the systems are capable of accurately handling past, present, and future dates including current year. 2.1.2 The Contractor shall perform software maintenance, modifications and enhancements for the overall TPS and the ETCA systems for the period of performance of the contract. 2.1.3 The Contractor shall maintain the physical two-way interface from TPS to the Technical Training Management System (TTMS), to include any modifications and enhancements to the interface for new courses between TTMS and TPS. This interface will require continued software changes and enhancements for the life of the TPS and TTMS interface. 2.1.4 The Contractor shall implement, manage and maintain data flows to and from TPS. 2.1.4.1 The Contractor shall maintain the data interface between ETCA and TPS. Any modifications and enhancements shall include adding data items based on users? requirements and as directed by the Program Manager (PM) or COR. This data should flow into TPS and be automatically updated in ETCA. 2.1.4.2 The Contractor shall maintain the interface between TPS and the AETC Decision Support System (ADSS). Any modifications and enhancements shall include adding additional data items as needed by the ADSS. 2.1.4.3 The Contractor shall provide detailed course information to include classes, allocations, and requirements data to the Military Personnel Data System (MilPDS). The Contractor shall provide this same detailed course information to Defense Integrated Military Human Resource System (DIMHRS) and Enterprise Learning Management (ELM) system. The contractor shall perform system modifications which fall under PWS item number 2.1.2. 2.1.5 The Contractor shall develop, implement, deliver and maintain user functionality in TPS to automate Program Guidance Letter (PGL) and Program Technical Training (PTT) processes. 2.1.6 The Contractor shall contribute to the integration planning of systems related to TPS that are undergoing modernization. 2.1.7 The Contractor shall provide complete course information to Air Force Security Assistance Training (AFSAT) for foreign government utilization through the Defense Institute of Security Assistance Management (DISAM) and Security Assistance Network (SAN). 2.1.8 The Contractor shall develop additional TPS reports, as required. This entails talking to the customer, ascertaining requirements, and modifying existing reports or developing new reports as directed by the Program Manager (PM) or COR. Status updates will be provided in a Weekly Activity Report (WAR). 2.1.9 The Contractor shall develop, implement, deliver and maintain user functionality in TPS to automate the database requirements used by analysts within the Technical Training Requirements Section, HQ AETC/A1MRT. This requirement will enable AETC/A1MRT to perform daily duties of processing Course Training Plans, running reports and obtaining information requested on technical training courses. 2.1.10 The Contractor shall obtain Client Support Administration (CSA) privileges to maintain government provided hardware, as directed by the Program Manager (PM) or COR. 2.1.11 AETC A3PZ will coordinate access to facilities and personnel at each organization which needs to be contacted and or visited. 2.2 Standard Documentation Requirements 2.2.1 The Contractor shall provide one copy of the Contract Funds Status, Program Management, and Project Status Report to the COR not later than the 10th of each month. 2.2.2 The Contractor shall provide, as required, a monthly project status report, joint technical and joint management reviews, not to exceed one per month, to AETC A3PZ and the systems customers. These reports shall demonstrate progress and solicit feedback on project direction. The minutes of these reviews will be included in the appropriate monthly reports. 2.2.3 The Contractor shall provide inputs to systems related data information as directed by the COR. 2.2.4 The Contractor shall annually review the Concepts of Operations (CONS) and Configuration Management Plan (CMP) for TPS as directed by the PM or the COR. 2.2.5 The Contractor will assist and/or prepare TPS Certificate of Networthiness and associated requirements document as directed by the PM or the COR. 2.2.6 The Contractor will update and provide Data Dictionary and data elements information for both TPS and ETCA systems as directed by the COR. 2.2.7 The Government shall respond to all draft deliverables within 10 working days. Failure to respond constitutes concurrence with the draft document and authorizes the Contractor to issue a final deliverable. 3.0 Government Furnished Resources 3.1 The Government will provide the Contractor all computer resources, facility (workspace) and equipment necessary to successfully accomplish this task. Computer resources will include the following: 3.1.1 Hardware The Government will provide hardware for maintenance efforts. The hardware will consist of file servers, desktop computers, printers, and all related network and system hardware. As a minimum, TPS and ETCA require a database server running Oracle version 8.0.5 or later, about 1 gigabyte of free disk space for the database and repository, and sufficient RAM (2MB) to run two instances of the Oracle database concurrently. Client development workstation requirements are a Pentium based PC with at least 500MB available disk space and Oracle Designer/2000 installed. 3.1.2 Software The Government will provide software for maintenance efforts. The software may consist of Database Management Systems (DBMS) such as Oracle and Sybase, Graphical User Interfaces (GUIs), Microsoft Windows / Server 2000, Design tools such as Designer 2000, Web page development tools, and all related system software. Additionally, the government will provide updates to Microsoft Windows software. 3.1.3 Communications Communications to support connectivity to required locations will be provided by the Government. 4.0 Travel This requirement may require travel. Travel may be required by the Contractor to contact and / or visit military installations as directed by the COR. The number of trips will be determined by the COR. All non-local travel required by Contractor personnel, in support of this delivery order, shall be coordinated and have written approval by the Government appointed COR prior to the travel. The Contractor shall record the trip report in the Monthly Project Status Report. 5.0 Security Requirements 5.1 No security clearance is required to complete this work. Contract personnel are required to have personal identification cards furnished by their employer. 5.1.1 The system is unclassified but contains sensitive information subject to the Privacy Act of 1974. Access to information subject to the provisions of the Privacy Act is required and will be safeguarded IAW Privacy Act of 1974. A National Agency Check (NAC), IAW AFI 33-202, is required for all contractor personnel. 5.1.2 The Contractor will comply with all Government Safety and Health regulations and Department of Labor Occupational Safety and Health (OSHA) standards. 5.1.3 The Government reserves the right to terminate the entry of any contractor employee under disclosure of information which indicates the individual?s continued entry to the installation is not in the best interest of the national security. Additionally, the violation of or deviation from the established security procedures by contractor employee(s) may result in the confiscation of identification media and the denial future entry into the installation. 5.1.4 The Contractor will comply with established security procedures for entering the installation and its facilities to include any special security procedures that may be established for entry to Restricted Areas or mission essential/vulnerable areas. 5.1.5 The Contractor is responsible for issuing instructions to his/her employees concerning the security requirements of this contract. 5.1.6 It is the Contractor?s responsibility to identify any situation in which the potential for a conflict of interest exists. The Contractor and Contracting Officer will mutually take action to resolve the conflict. 5.1.7 The Contractor recognizes that in the performance of this contract it may receive or have access to certain sensitive information including information provided on a proprietary basis by carriers, equipment manufacturers and other private or public entities. The Contractor agrees to use and examine this information exclusively in the performance of this contract and take the necessary steps to prevent disclosure of such information to any party outside the Government. 5.2 Suitability Investigations 5.2.1 Contractor personnel shall successfully complete, as a minimum, a National Agency Check (NAC) for all contractor personnel having access to Government workstations, computers, or networks that have electronic mail (e-mail) capabilities. The Contractor shall ensure that the investigations are submitted within 60 days or after award of the delivery order for all contractor personnel assigned to the delivery order. For contractor personnel added after the delivery order is started, the Contractor will ensure investigations are submitted within 5 workdays after the individual is assigned to the delivery order. 5.2.2 The Contractor shall comply with DoD 5200.2-R, Personnel Security Program, AFI 31-501, Personnel Security Management Program, and AFI 33-119, Electronic Mail (e-mail) Management and Use. 5.3 Listings of Employees The Contractor shall maintain a current listing of employees together with clearance status (i.e., National Agency Check). Updated listings shall be provided when an employee?s status or information changes. 5.4 Freedom of Information Act (FOIA) Program The Contractor shall comply with AFI 37-132, FOIA Program requirements. The regulations set policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding For Official Use Only (FOUO) materials. 5.5 Reporting Requirements The Contractor shall comply with AFI 71-101, Volume 1, Criminal Investigations, and Volume 2, Protective Service Matters. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware that may pose a threat to the security of DoD personnel, contractor personnel, DoD resources, and classified or unclassified defense information. Contractor employees shall be briefed immediately by their contract Program Manager upon initial on-base assignment and as required thereafter. 5.6 Additional Security Requirements In accordance with DoD 5200.1-R, Personnel Security Program, and AFI 31-401, Managing the Information Security Program, the Contractor shall comply with AFSSI 5102, Computer Security Program (COMPUSEC). Contractor personnel shall receive training as appropriate at the same time it is provided by the Government to military and civilian employees. 6.0 Materials The Contractor shall not purchase or lease any ADP equipment or software unless directed to do so by the COR. 7.0 Installation Access Contractors shall obtain the necessary forms from the Contracting Officer to obtain a temporary vehicle pass and a Contractor Identification Card for the duration of the Contract. All work shall be performed in Building 675, or as directed by the Program Manager or COR, Randolph AFB, TX between the core working hours of 7:00 AM - 5:00 PM, Monday - Friday, except for Federal Holidays or as approved by AETC A3PZ or the Contracting Officer?s Representative (COR). If a requirement to work outside the normal core hours is required or deemed appropriate by the Contractor, the Contractor shall email that request to the COR or Program Manager, jennifer.lloyd@randolph.af.mil, in advance. Request must be delivered during normal duty hours and approved before the extra hours are worked. Extraordinary circumstances may dictate the Contractor working outside of normal hours without prior approval. These instances will be handled on a case-by-case basis. Attachment 2 TPS Sources Sought Questions 1) Is your company familiar or experienced with Oracle as a means to develop, maintain, modify or enhance systems requirements? 2) What initiatives or examples of education and training architecture can you provide which demonstrates the development, implementation, and delivery of a new function within an automated information system? 3) What experience does your company have with report development and delivery? 4) Customers/users of our systems have immediate needs, what are your help desk experiences and response time? 5) The Training Planning System (TPS) and Education and Training Course Announcement (ETCA) will require continued maintenance. Based on the immediate assumption of responsibility after contract award, describe your proposed plan of action to assume the responsibilities listed in the performance work statement (PWS) , all paragraphs listed under Scope of Work, para 2.1. Please note that little or no provisions to provide training or indoctrination for these two systems will be available. 6) There are anticipated changes in how TPS exchanges data between associated interfaces with Military Personnel Data System (MilPDS)/Oracle Training Administration (OTA); MilPDS/OTA will convert to the new Defense Integrated Military Human Resource System (DIMHRS)/ Enterprise Learning Management (ELM) system. Based on these anticipated changes, describe how your company will be able to maintain the existing TPS system, while concurrently undergoing new interface changes in a spiral or phased in approach.
- Place of Performance
- Address: Randolph AFB, TX
- Zip Code: 78150
- Country: UNITED STATES
- Zip Code: 78150
- Record
- SN01323493-W 20070622/070620220906 (fbodaily.com)
- Source
-
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