PRESOL | Y | OVERFLOW PARKING LOT | 27-Jun-07

FBO DAILY ISSUE OF JUNE 27, 2007 FBO #2039
SOLICITATION NOTICE

Y -- OVERFLOW PARKING LOT

Notice Date: 6/25/2007
Notice Type: Solicitation Notice
NAICS: 238990 — All Other Specialty Trade Contractors
Contracting Office: Department of Veterans Affairs;Contract Specialist (23C);VA REGIONAL OFFICE;9500 BAY PINES BLVD;ST PETERESBURG, FL 33708
ZIP Code: 33708
Solicitation Number: VA-248-07-RP-0117
Response Due: 7/9/2007
Archive Date: 9/7/2007
Small Business Set-Aside: Service-Disabled Veteran-Owned
Description: Request for Statements of Qualifications For Design Professional Services Employee (Overflow) Parking Lot Project No. TBD CONTENTS PROJECT INFORMATION: oAdvertisement for Services oProject Background & Description PROFESSIONAL SERVICES: oScope of Services oSchedule oDesign Fees SELECTION PROCESS: oSelection Criteria oSelection Process oSubmittal Format ATTACHMENTS: oRequest for Supplemental Information Form oRegistration Form Department of Veterans Affairs Physical Planning, Design & Construction June 2007 REQUEST FOR STATEMENTS OF QUALIFICATIONS FOR DESIGN PROFESSIONAL SERVICES The Department of Veterans Affairs Regional Office in St. Petersburg, Florida requests that design professionals submit written statements of qualifications for providing engineering and landscaping design services for the following proposed project: Employee (Overflow) Parking Lot Project No. TBD Employee (Overflow) Parking Lot will provide approximately 87 new parking spaces with associated landscaping in the lot at the Department of Veterans Affairs St Petersburg, FL Regional Office. Construction cost is anticipated to be approximately $100,000 to $250,000 thousand. The Department of Veterans Affairs is an Equal Opportunity Employer. Every effort will be made to ensure that all persons, regardless of race, religion, sex, color, ethnicity, and national origin have equal access to contracts and other business opportunities with the Department of Veterans Affairs. PROJECT BACKGROUND & DESCRIPTON The Department of Veterans Affairs, is seeking a qualified executive design professional to perform design and construction phase services for a project to expand two new parking lots on the Veterans Affairs Regional Office campus, to be called Employee (Overflow) Parking Lot. The Employee (Overflow) Parking Lot project will provide 80 to 90 parking places on a currently undeveloped site immediately adjacent to the Main employee parking lot west of the Regional Office. The project also will improve 54 existing spaces in a gravel lot on an undeveloped site on the west end of campus adjacent to new Employee (Overflow) Parking Lot. Improvements will include lot surfacing or paving, parking stall marking, site drainage, night lighting, paved driveway entries, landscaping, and signage. The Veterans Affairs Regional Office is committed to sustainability and requires this project will be designed, at a minimum, to incorporate "core" LEED credits that are applicable to the nature of the project, such as storm water disposition and water-conserving irrigation and landscaping. SCOPE OF SERVICES The scope of services for Employee (Overflow) Parking Lot includes civil engineering, electrical engineering (for lighting) and landscape architecture for schematic design and design development, construction documents, bidding, construction administration, record documents, and warranty period services. The lead firm (which will contract with the Department of Veterans Affairs) may be a civil engineer and/or a landscape architect, as long as both disciplines are included in the scope of services. Based on funding availability and Department of Veterans Affairs approvals, and as directed, the design professional will: 1. Prepare schematic design documents. 2. Prepare design development documents. 3. Prepare construction documents, including complete plans and specifications suitable for lump sum, competitive public bidding. 4. Prepare cost estimates at all phases (a sub consultant may be used for this service). 5. Provide construction phase services. 6. Provide record documents created in AutoCAD. 7. Provide warranty period services. 8. Provide additional services as requested by the Regional Office. SCHEDULE Schematic Design for the Employee (Overflow) Parking Lot is scheduled to begin in October 2007. The exact schedule will be determined in consultation with the selected design professional. The schedule for construction is to be complete by December 31, 2007. DESIGN FEES The fee for basic services as described above for the Employee (Overflow) Parking Lot is anticipated to approximately $20,000. These fees include the services of all consultants. SELECTION CRITERIA The Screening Committee will be seeking a design firm with experience in comparable projects. Applicants should clearly highlight such projects and their similarities to the proposed project. Specific responses will be reviewed more carefully than those stressing breadth of experience or general qualifications. Experience of individuals on comparable projects while with the proposing firm will carry more weight than experience with other employers. Major considerations in the selection of the successful firm will be the following: o Design and planning excellence and demonstrated firm and staff capability to respond creatively and sensitively to the requirements of this project and the fabric of the existing Veterans Affairs Regional Office campus, with an economy of means. o Demonstrated firm and staff experience in the design and construction of sustainable landscaped parking lots with alternative (i.e., non-asphalt) surfaces. o Proven technical, budget, and schedule management capabilities. o Experience preparing bidding documents suitable for lump sum, competitive public bidding; so experience with design-expand may be a plus, but is not required. o Qualifications of the principals and project team members, including a clear definition of the primary responsibility of each. o Proximity to the Regional Office, or ability to provide a comparable level of service if non-local. o Ability to provide Professional Liability Insurance in the amount of $1,000,000. SELECTION PROCESS Firms interested in submitting qualifications should notify the Department of Veterans Affairs by printing and returning the registration form to the Department of Veterans Affairs Regional Office, 9500 Bay Pines Blvd, St. Petersburg, FL 33708. Failure to register with the Department of Veterans Affairs may result in firms not receiving updates to the Request for Statements of Qualification, should any be issued. The Department of Veterans Affairs shall not be responsible for a firm's failure to register for updates or to incorporate any updates that are issued. Sub consultants, if any are proposed, should NOT submit a registration form; such submittals will not be acknowledged. Written Qualifications Statements should be in accordance with the attached Submittal Format. The Department of Veterans Affairs will convene a Screening Committee to review submissions and recommend a short list of firms to be interviewed by a Selection Committee. Screening is expected to take approximately one week. The Selection Committee anticipates scheduling all interviews of short listed firms on a particular day it will appoint, approximately one to two weeks after receiving the recommendations of the Screening Committee. The Department of Veterans Affairs reserves the right to request any further documentation that it deems appropriate and necessary for the screening and selection process. SUBMITTAL FORMAT STATEMENT OF QUALIFICATIONS-PARKING LOTS E AND F PROJECT AND FUTURE PARKING LOT PROJECT VETERANS AFFAIRS REGIONAL OFFICE o All material shall be in 8 ½ x 11 inch format-no fold-out sheets. o Use of any Department of Veterans Affairs of logo, or the Department of Veterans Affairs seal, is prohibited without the express written permission of The Department of Veterans Affairs. o Include divider tabs labeled with the headers listed below. o Provide one unbound and five bound copies. Cover Letter Identify team; summarize qualifications most relevant to this project; provide name of contact person, e-mail address, phone, and fax number; limit to one side of one page. Relevant Qualifications and Project Experience Responding to the Selection Criteria, provide a summary of the executive design professional firm's and sub consultants' qualifications and experience with similar projects. Focus on specific issues, not general information about the firm(s). List comparable projects with project name and location, project dates, owner contact information, phases for which services were provided, names of executive design professional and sub consultant personnel who worked on the project, and a brief description of the project scope, highlighting similarities to this project. Limit to 10 single-sided or five double-sided pages. Project Team Summary Identify individual team members from the executive design professional firm and any sub consultants. Summarize the roles and responsibilities and the relevant project experience of each person. Limit to 4 single-sided or two double-sided pages. Cost and Quality Controls Concisely describe cost and quality control techniques employed by the firm as they relate to scheduling, cost containment, limitation of change orders related to the construction documents, and contract administration. Limit to one side of one page. Appendix The Department of Veterans Affairs Statement of Qualifications (per attachment); The Department of Veterans Affairs Request for Supplemental Information (per attachment); if desired, firm brochure and key team member resumes. STATEMENT OF QUALIFICATIONS 1. Firm's Name: 2. Business Address: 3. Firm Established (year) Telephone No: 4. Type of Organization (check one): a. Individual _ b. Partnership _ c. Corporation _ 5. Principals and Associates (check P or A for each): Name P A Degree or Certificate Institution a. b. c. d. 6. Average staff employed in home office: (average of past five years): a. Architects e. Drafting Technicians b. Engineers f. Clerical c. Landscape Architects g. Others d. Interior Designers 7. List five major projects constructed within the past five years: Project Owner Year Expanding Cost a. b. c. d. e. 8. References: a. b. c. 9. (Optional) Where do you normally look for information about proposed Department of Veterans Affairs projects? Signed: Date: PRIVACY NOTIFICATION Privacy Act of 1974 requires the Department of Veterans Affairs to provide the following information to individuals who are asked to supply information about themselves: The principal purpose for requesting the information on this form is for use in the selection process for Design Professionals commissioned by the Department of Veterans Affairs. The Department of Veterans Affairs Policy authorizes maintenance of this information. Furnishing all information requested on this form is mandatory-failure to provide such information will delay or may even prevent completion of the action for which the form is being filled out. Information furnished on this form will be used by Facility Management in the screening and selection process for awarding commissions to Design Professionals. Individuals have the right to access this record as it pertains to themselves. The official responsible for maintaining the information contained on this form is the Department of Veterans Affairs Regional Office, St. Petersburg, Florida. REQUEST FOR SUPPLEMENTAL INFORMATION Please submit the following information together with the SOQ and other required submittal material by the date noted in the Request for Statements of Qualifications. Failure to respond may affect consideration of your firm for this project. Responses may be listed on separate pages. 1) Please separately list each pending unresolved claim for professional negligence and each current arbitration, mediation or litigation in which professional negligence or breach of professional services agreement is alleged or indemnity is being sought (because of such alleged negligence or breach of contract) using the following claimant categories: a) The Department of Veterans Affairs against your firm or any principal of your firm (indicate campus, medical center, or Department of Energy (DOE) Laboratory and name of project). If none, indicate none. b) Any owner, person or entity against your firm or any principal of your firm (indicate project, location and owner). If none, indicate none. c) The Department of Veterans Affairs against any of your proposed major consultants (i.e. structural engineer, mechanical engineer, and/or any other major consultant on your proposed project team. Indicate campus, medical center, or Department of Energy (DOE) Laboratory and name of project). If none, indicate none. d) Any owner, person or entity against any of your proposed major consultants (indicate project, location and owner). If none, indicate none. 2) Please separately list each resolved (settled, arbitrated, litigated) claim for professional negligence or breach of professional services agreement or for indemnity (because of such alleged negligence or breach of contract) during the last 5 years using the following categories: a) The Department of Veterans Affairs against your firm or any principal of your firm (indicate campus, medical center, or Department of Energy (DOE) Laboratory and name of project). If none, indicate none. b) Any owner, person or entity against your firm or any principal of your firm (indicate project, location and owner). If none, indicate none. c) The Department of Veterans Affairs against any of your proposed major consultants (i.e. structural engineer, mechanical engineer, and/or any other major consultant on your proposed project team. Indicate campus, medical center, or Department of Energy (DOE) Laboratory and name of project). If none, indicate none. d) Any owner, person or entity against any of your proposed major consultants (indicate project, location and owner). If none, indicate none. DECLARATION The undersigned declares under penalty of perjury that all of the information submitted is true and correct and that this declaration was executed in County, State, on (date) (Name and Title - Printed or Typed) Signature Firm Name (Address) (City, State, Zip) (Telephone Number) (Facsimile Telephone Number) DEPARTMENT OF VETERANS AFFAIRS REGISTRATION FOR SUBMITTAL OF STATEMENT OF QUALIFICATIONS FOR Employee (Overflow) Parking Lot Project No. TBD Instructions: Firms intending to submit statements of qualifications for executive design professional services for the Employee (Overflow) Parking Lot project on the Veterans Affairs Regional Office campus must complete the form below and fax it to the attention the Facility Manager Danny Wert at 727-319-7771. The Department of Veterans Affairs will return an acknowledgment of receipt by fax within one working day. Failure to register with the Department of Veterans Affairs may result in firms not receiving updates to the Request for Statements of Qualifications, should any be issued. The Department of Veterans Affairs shall not be responsible for a firm's failure to register for updates or to incorporate any updates that are issued, or for incorrect contact information on this registration form. Note: Only the executive design professional firm (the lead consultant) proposing for the project should return this form-sub consultants should not submit a form, and no such submissions shall be acknowledged. Firm Name: Business Address: Street Address (for deliveries): Telephone Number: Fax Number: E-mail: Principal-in-Charge (print name): Architect State License Number of Principal-in-Charge: Date: For Department of Veterans Affairs Use Only Received by Veterans Affairs Regional Office Facility Manager: Name Date
Web Link: SEE ATTACHMENTS
(http://www1.fbo.gov/spg/VA/BPVAMC/VAMCCO80220/VA%2D248%2D07%2DRP%2D0117/SEE ATTACHMENTS)
Place of Performance: Address: 9500 BAY PINES BLVD;ST PETERSBURG, FL; Zip Code: 33708; Country: USA
Record: SN01326969-W 20070627/070625220529 (fbodaily.com)
Source: FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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Y -- OVERFLOW PARKING LOT