PRESOL | 58 | LAND MOBILE RADIO EQUIPMENT FOR SIX MISSISSIPPI TOWER SITES

FBO DAILY ISSUE OF JULY 12, 2007 FBO #2054
SOLICITATION NOTICE

58 -- LAND MOBILE RADIO EQUIPMENT FOR SIX MISSISSIPPI TOWER SITES

Notice Date: 4/26/2007
Notice Type: Solicitation Notice
NAICS: 334220 — Radio and Television Broadcasting and Wireless Communications Equipment Manufacturing
Contracting Office: Department of Homeland Security, Federal Emergency Management Agency, Transition Recovery Office - MS, 2350 Beach Blvd., Biloxi, MS, 39531, UNITED STATES
ZIP Code: 39531
Solicitation Number: HSFEMS-07-R-0014
Response Due: 5/15/2007
Point of Contact: Peggy Doxtater, Contract Specialist, Phone 228.385.4843, Fax 228.385.7879,
E-Mail Address: peggy.doxtater@dhs.gov
Description: DESCRIPTION:..This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Proposals are being requested and a written solicitation document will not be issued. This combined synopsis/solicitation is being issued as a REQUEST FOR PROPOSAL (RFP) HSFEMS-07-R-0014. The combined synopsis/solicitation and the provisions and commercial item clauses incorporated are those in effect through Federal Acquisition Circular FAC 2005-16 and also include FAR clauses 52.226-3, 52.226-4, and 52.226-5. Submit completed FAR provision 52.212-3 with your proposal. FAR provisions and clauses may be accessed at http://acquisition.gov/far/. This procurement is being conducted pursuant to Federal Acquisition Regulation (FAR) 6.602 and the statutory requirements relating to P.L. 109-218. This procurement is set aside for firms located within the Mississippi Katrina disaster area. Firms outside the disaster area will not be considered. The NAICS code for this requirement is 334220. The size standard is 750 employees. ***It is incumbent upon prospective offerors to monitor the FEDBIZOPPS web page for any/all subsequent amendments. **The Federal Emergency Management Agency (FEMA) has a requirement for LMR equipment and installation as described in the following statement of work. **LAND MOBILE RADIO (LMR) EQUIPMENT FOR SIX (6) TOWER SITES IN MISSISSIPPI. ===STATEMENT OF WORK, March 2, 2007. === I. INTRODUCTION. ---The Federal Emergency Management Agency (FEMA) has a requirement to assist Federal, State and local emergency management and response agencies with tactical mobile and fixed DISASTER EMERGENCY COMMUNICATIONS (DEC) capabilities for command and control, situational awareness and other critical missions during emergencies and incidents. ---Hurricane Katrina destroyed a significant number of first responder communications systems in coastal Louisiana and Mississippi. Outdated and incompatible systems are currently in place to enable basic safety, security and immediate emergency response capability in these areas. First responders lack adequate radio networks to respond to and manage a catastrophic incident particularly during the evacuation, and search and rescue stages of the event. ---Mississippi"s three coastal counties and counties that border Southeast Louisiana, where interstate and intrastate evacuation operations are concentrated, currently communicate on dissimilar VHF and 800 MHz radio systems. Mississippi State agencies operate on a low band VHF system. Additionally, Louisiana officials communicate on 700 MHz and 700/800 MHz systems that are not interoperable with Mississippi State agencies or County systems. Interoperability deficiencies and shortcomings can be overcome by the installation of an up-to-date, standards-based 700/800 MHz LMR system in southern Mississippi. Mississippi Public Safety officials have identified a project, the Mississippi Wireless Integrated Network (MSWIN), to deploy a statewide digital trunked land mobile radio system to coordinate delivery of services to citizens of Mississippi and enable immediate interoperability among public safety resources in routine and emergency situations. This 700 MHz Public Safety System is intended to provide highly reliable, fast access, private (within groups and individuals) communications to a wide variety of users within the State. The MSWIN is expected to be deployed over the next 5 years. This acquisition bridges the time gap until the MSWIN project is deployed by deploying tower site infrastructure consistent and compatible with the MSWIN at six (6) tower sites in the southern counties of the State. ===II. PURPOSE. To bridge the MSWIN time gap and provide MSWIN project communications functionality that will mitigate communications interoperability deficiencies and mission degradation, FEMA plans to purchase six (6) sets of 700 MHz LMR tower site equipment that will be installed at six (6) existing tower sites in southern Mississippi. The tower sites will be networked using circuits, equipment, systems and facilities provided by the State of Mississippi. This will provide emergency responders with interoperable communications throughout the region during an incident including seamless communications between the Louisiana State Police and Mississippi Highway Patrol and the Transportation Departments of both States. ***This acquisition will facilitate implementation of the 2006 Gulf Coast Emergency Communication Plan, Mississippi Annex, authorized pursuant to the Robert T. Stafford Disaster Relief and Emergency Assistance Act P.L. 93-288, as amended by P.L. 100-707: Title II Disaster Preparedness and Mitigation Assistance, Federal and State Disaster Preparedness Programs, (Sec. 201, and 5185. Emergency Communications, Sec. 418.) to establish a program of disaster preparedness that utilizes services of all appropriate agencies and includes coordination of Federal, State and local preparedness programs in anticipation of an emergency of major disaster to establish temporary communications systems and to make such communications available to State and local government officials and other persons as appropriate. ***This statement of work (SOW) describes the type of equipment and services required from the supplier to support FEMA efforts to achieve its goals. ===III. SCOPE. FEMA intends to purchase six (6) sets of 700 MHz, P-25 compliant, Internet Protocol capable Land Mobile Radio (LMR) tower site infrastructure equipment as follows:--Station equipment including repeaters, radios, linear amplifiers, embedded transmitter combiner systems, receiver multi-coupler systems, site trunking controllers, routers and associated software licenses.--Antenna systems including site specific antennas systems based on licensing requirements, transmission lines, transmission line bridges, connectors, surge suppressors, grounding systems, weatherproofing kits, tie down kits, antenna side-arms, and antenna mounting kits. --Site support systems including racks and mounting equipment, back-up power source, grounding components, etc.---The LMR tower site equipment will be delivered to six (6) tower sites, set up, optimized, and tested. The specific equipment required at each site will vary somewhat based on the number of repeaters per site, frequency licensing requirements for the respective tower site localities, and pre-existing infrastructure equipment at the designated tower sites. ===TOWER LOCATIONS===NAME AND LOCATION OF TOWER ===LATITUDE/LONGITUDE===NUMBER OF REPEATERS===COMMENTS. ===Hancock County---Rock Hill Tower---Lat: 30-28'36.5" N Lon: 89-25'43.3"---4 Repeaters---Route 603, 3 miles north of the intersection with Route 43, Kiln MS.===Harrison County---EOC Tower---Lat: 30-30-3.7" N Lon: 89-6-14.1" W---8 repeaters---1/4 mile northeast of the intersection of Route 49 and Route 53 in Lyman MS---300 foot SS Tower===Jackson County---EOC Tower---Lat: 30-21'53.8" N Lon: 88-33'32.4" W---7 Repeaters---Convent and Pascagoula Street Pascagoula, MS---100 Foot SS Tower===Pearl River County---Hillsdale Tower---Lat: 31-17-16"N Lon: 89-19-49" W---4 Repeaters---1 mile West of I-59 on Hillsdale Road---400 Foot Guyed tower.===Pike County---Summit Tower---Lat: 31-16-53.4" N Lon: 90-29-00.8" W---4 Repeaters---1/4 mile east of I- 55, Summit, MS---400 foot solid steel tower.===Stone County MS---ETV McHenry Tower---Lat: 30-45-19" N Lon: 88-56-44" W---4 Repeaters---TV Tower Road 2 miles East of Hwy 49---1800 Foot Guyed Tower.=== **Trunking system wide-area controller and network management for the six (6) tower system is not within the scope of this acquisition. Trunking system wide-area control and network management functions will be performed using the Hancock County, Mississippi trunking system equipment. The tower site equipment must fully integrate with the Hancock County Mississippi system and be compatible with the Louisiana statewide network system, and the proposed MSWIN system. Offerors must demonstrate integration, compatibility and interoperability with said systems prior to award. ===IV. TECHNICAL ISSUES. ===CAPABILITY. The Mississippi Six (6) Tower network project will deploy wireless voice and data capable infrastructure, which will provide all users a public-safety grade, interoperable, seamless roaming radio system. This 700 MHZ sub-system infrastructure integrated with Hancock County, Mississippi system is intended to provide highly reliable, fast access, private (within groups and individuals) communications to a wide variety of users in areas of Southern Mississippi that are vulnerable to hurricanes. Users will vary from public safety resources to executive and administrative personnel to road maintenance crews. Any or all of these personnel may be working under life threatening conditions during emergency situations. Hurricanes, with associated flooding, lightning, tornadoes, and other natural or man-made catastrophes require effective wide-area, interoperable communications. Communications are most critical when they are most susceptible to failure. Consequently, a high degree of redundancy and fail-safe design is essential to this success of this project.**This initiative will provide the tower site infrastructure required to provide the radio frequency coverage and system functionality needed to improve communications between federal, state and local emergency responders during evacuation of gulf coast citizens and visitors, and search and rescue operations, within and between States, prior to, during, and after an incident. Interoperability of emergency responders will be improved through the use of compatible communication devices and assigned frequencies.**Subscriber units accessing the six (6) tower site infrastructure and associated trunking System must be capable of roaming seamlessly between the Louisiana Statewide multi-zone P-25, 700/800 MHz system, the Louisiana Statewide 800 MHz system, the Louisiana Region 1 700 MHZ system, the Hancock County, Mississippi 800 MHz system, and the proposed MSWIN project system. ===PRODUCT DESCRIPTION. Six (6) sets of Tower Site Equipment are required. One set is an eight (8) channel configuration. The second set is a seven (7) channel configuration, and the remaining four sets all have a four (4) channel configuration. One set of Tower Site Equipment includes, but is not limited to:--Multiple 700/800 MHz Repeaters with all required software.--Site Trunking Controller.--Receiver Multi-coupler(s).--Transmit Combiner(s).--Site Routers with all required software.--Software Licenses.--Antenna Systems with transmission lines and all necessary installation equipment/hardware.--Miscellaneous equipment racks, mounting and installation equipment/hardware, and electrical equipment.**The equipment shall come with a minimum 3 year warranty, with the vendor paying the shipping cost to and from their repair facilities. ===SYSTEM REQUIREMENTS. The Vendor shall deliver, set up, optimize, and test tower site infrastructure equipment for six (6) tower sites that is fully integrated with the Hancock County, Mississippi 800 MHz system and compatible and interoperable with the proposed MSWIN project system, the Louisiana Statewide multi-zone P-25, 700/800 MHz system, the Louisiana Statewide 800 MHz system, and the Louisiana Region 1 700 MHZ system. The tower sites when integrated with the Hancock County, Mississippi will provide an interoperable 700 MHz, digital trunked voice and data capable infrastructure which will enable each state agency as well as local agency or departments joining the system to conduct voice dispatch and field operations autonomously. Subscribers shall roam seamlessly throughout the coverage area without operator intervention. This infrastructure shall preserve current dispatching configurations as well as provide the ability to establish centralized dispatch.**The tower infrastructure equipment when integrated with the Hancock County, Mississippi system shall meet the following specific requirements:--Area wide seamless roaming of all System users Full compliance with Federal Communications Commission (FCC) Rules and Regulations.--Full features and functions as described by Project 25 and published in EIA/TIA 102 documents.--Infrastructure equipment will support mobile data capability; The Vendor shall describe in detail to what extent the proposed infrastructure equipment supports data capability. ===AREA COVERAGE RELIABILITY (ACR). The tower site infrastructure equipment shall support a voice systems area coverage reliability of public safety radio service 97% mobile ACR as defined by Technical Services Bulletin as published by the Telecommunications Industry Association (TSB)-88B or its most recent version.===DELIVERED AUDIO QUALITY (DAQ). The tower site infrastructure equipment shall support the provision of 3.4 DAQ as defined by TSB-88B or its most recent version.--The tower site infrastructure equipment shall provide redundancy in the form of fault tolerance.--The tower site infrastructure equipment shall fully integrate with Hancock County, Mississippi trunking system controllers that provide continuous call processing and system operation in the event of one or more unrelated points of unit or component failure.--Tower site infrastructure equipment failures shall be reported to the Hancock County, Mississippi radio system network management terminal(s), allowing appropriate action to be taken to restore the radio system to its normal configuration.--The tower site infrastructure equipment sub-system shall maintain full operation in the event of one or more unrelated points of unit or component failure. Should a single base station fail, the site shall continue to operate in the trunked mode. ===UNITERRUPTIBLE POWER SUPPLIES (UPS) shall be furnished and installed for all tower site infrastructure equipment (both control and fixed site equipment). The UPS shall provide continuous power to all communication equipment during the time interval between loss of commercial power source, detection, and start of back-up generators. The UPS at each site shall also provide line surge and over voltage protection for all communication equipment. The UPS shall operate a minimum of 10-minutes (at full AC load). Inter-Site Communications System failures between the Hancock County, Mississippi trunking controller and the tower site infrastructure equipment sub-system shall not result in the loss of fixed site operations. Isolated site(s) shall continue to provide trunking features (locally), including, queuing/callback, emergency alarm/call, and talk group segmentation. Subscriber units operating on an isolated site shall display or annunciate loss of wide area trunking.--The tower site infrastructure equipment sub-system shall fully support Advanced Encryption Standard ( AES, FIPS-PUB-197) with 128 bit keys. ===FEATURES AND FUNCTIONALITY. The tower site infrastructure equipment sub-system shall support the following System features and functionality: --The tower site infrastructure equipment sub-system shall be configured to provide communications within the specified radio coverage area. The System is intended to meet the end subscribers? requirements and provide the subscribers with voice communications with a minimum of manual intervention. Subscriber units accessing the System via the tower site infrastructure equipment sub-system will roam throughout the coverage area. The System shall provide automatic group call and individual call ability regardless of the radio(s) location and dispatcher knowledge of the radio(s) location.--All call processing shall be automatic for all subscribers and groups in the system and must be transparent to the subscribers and require no manual intervention on the part of subscribers or dispatch personnel. The System shall provide uninterrupted communications (i.e. call in progress) as subscribers roam throughout the coverage area. The System shall be implemented such that radio communications can occur automatically among talk groups anywhere in the system and shall be unaffected by the mode of transmission (i.e. voice, data or telephone interconnect). --The tower site infrastructure equipment shall support a System that provides 64,000 unique subscriber IDs.--The tower site infrastructure equipment shall support a System that provides16,000 talk groups All repeaters shall be provided with internal metering diagnostics and can be accessed for modification. The repeaters shall be designed to allow for modules to be replaced when defective. --The system shall be capable of supporting trunked mobile data communications in an integrated voice and data (IV&D) type solution. The proposals shall describe all service/configurations capabilities provided. The proposal shall provide information related to the data transport channel performance criteria, and the expected data communications coverage provided by the proposed IV&D solution.--The radio frequency components of the tower site infrastructure equipment shall:***Operate in the FCC Public Safety 700/800 MHz operating band.***Support Project 25 trunked operation on 12.5 kHz or 25 kHz private land mobile channels.**Support Internet Protocol technology, Project 25 AES encryption, and over-the-air-rekeying (OTAR).**Be software customizable, allowing features to be added and upgraded.**Be programmable through a standard Windows-based computer and over-the-air provisioning.**Be flash programmable for adding future software enhancements.**Operate over a temperature range of ?30 degrees to +60 degrees Celsius. All temperature sensitive specifications shall be referred to +25 degrees Celsius.**Radio equipment housing shall be constructed of high impact material. It shall protect the internal circuitry from dust and moisture. The housing must meet or exceed EIA drop test requirements.**All radio equipment shall meet or exceed all applicable FCC requirements and fully comply with EIA standards and environmental specifications.**All equipment must be FCC Type Accepted for the Public Safety service at the time of bid. **All components within the radio system shall be of solid state design. ===TRAINING. The bidder shall provide a training plan describing how the bidder intends to provide training. The training plan shall coincide with the delivery schedule provided by the bidder. Training shall include:--1. Description of equipment and components.---2. Capabilities.--3. System Operation.--4. Hands on exercises. ===The target audience for the operator training is public safety communications specialists and telecommunications specialists for the equipment and hardware. The bidder shall provide the following commercial training material and documents:--1. Operating Manual for each radio.--2. Service Manuals.--3. Training Manuals.--4. User manuals for radio programming software.--5. Training Manuals for radio programming software. ===REQUIRED BID SAMPLES: One fully operational current factory production repeater unit of the type proposed, with all required software and programming equipment must be submitted at time of bid. These will be returned upon request of the bidder. ===DELIVERY REQUIREMENTS. The government desires delivery as soon as possible. Offerors are required to provide a delivery schedule to include quantities and dates as a part of the technical solution. The desired date for delivery, set up and optimization is not later than 30 DAYS AFTER CONTRACT AWARD. ===ACCEPTANCE: Prior to award, the apparent successful offeror must demonstrate the operability and feature compatibility of their proposed solution by integrating with the Hancock County, Mississippi system; interfacing/interoperating with the Louisiana Statewide multi-zone P-25, 700/800 MHz system, the Louisiana Statewide 800 MHz system, and the Louisiana Region 1 700 MHZ system; describing in detail how integration with the proposed MSWIN project will occur. In order to accomplish this, Offerors will be required to perform an integration and compatibility demonstration of the proposed tower site infrastructure equipment in Hancock County, Mississippi. ===OPERATIONAL ASSESSMENT: The tower equipment components are commercial items and will come with a minimum 3 year warranty. Any equipment which doesn't work will be replaced by the vendor. ===EXCEPTIONS: Exceptions to the requirements noted above are not requested. ***Notwithstanding, all bidders must clearly delineate any exceptions to this specification and what they propose in the alternate; with a clear explanation of how the system (with exceptions) will fully integrate with the Hancock County, Mississippi and interoperate with the proposed MSWIN project and various Louisiana and Mississippi systems identified above.===V. REFERENCES: The radio system shall support the use of the Project 25 Common Air Interface and Project 25 Trunked Operation, as described by the following documents:--1. ANSI/TIA/EIA 102.BAAA, Project 25 FDMA Common Air Interface, May 1998. (Includes Addendum 1 dated September 1999).--2. TSB102.BAAB-A, APCO Project 25 Common Air Interface Conformance Test, August 1995. (Includes Addendum 1 dated April 1999).--3. ANSI/TIA/EIA 102.BAAC, Project 25 Common Air Interface Reserved Values, May 2000. (Includes Addendum 1 dated June 2001).--4. ANSI/TIA/EIA 102.BABA, Project 25 Vocoder Description, May 1998.--5. ANSI/TIA 102.CAAB-A, Land Mobile Radio Transceiver Performance Recommendations - Project 25 - Digital Radio Technology, C4FM/CQPSK Modulation, September 2002.--6. TSB102.AABA, APCO Project 25 Trunking Overview, April 1995.--7. ANSI/TIA/EIA 102.AABB, Project 25 Trunking Control Channel Formats, May 2000.--8. ANSI/TIA/EIA 102.AABC, Project 25 Trunking Control Channel Messages, May 2000. (Includes Addendum 1 dated September 2001 and Addendum 2 dated December 2002).--9. TSB102.AABF, APCO Project 25 Link Control Word Formats and Messages, May 1996. (Includes Addendum 1 dated December 2002).--10. TSB102.AABD, Project 25 Trunking Procedures, October 1997.**The radio shall support digital voice encryption using Project 25 Encryption, as described by the following documents:--1. ANSI/TIA 102.AAAB, Digital Land Mobile Radio, Security Services Overview, August 2002.--2. ANSI/TIA/EIA 102.AAAD, Project 25 Block Encryption Protocol, July 2002.--3. ANSI/TIA/EIA 102.BAEA, Project 25 Data Overview, March 2000. (Includes Addendum 1dated September 2002). --4. ANSI/TIA/EIA 102.BAEB, Project 25 Packet Data Specification, March 2000. (Includes Addendum 1 dated October 2001 and Addendum 2 dated August 2002).--5. ANSI/TIA/EIA 102.BAEE, Project 25 Radio Control Protocol (RCP), March 2000. (Includes Addendum 1 dated August 2002).**The radio system shall support over-the-air-rekeying (OTAR) of mobile and portable radios using Project 25 OTAR, as described by the following documents:--1. ANSI/TIA/EIA 102.AACA, Project 25 Digital Radio Over-the-Air-Rekeying (OTAR) Protocol, April 2001. (Includes Addendum 1 dated November 2002).--2. ANSI/TIA 102.AACB, Project 25 - Over-the-Air-Rekeying (OTAR) Operational Description, November 2002.**Contractor's offer shall include all proposed parts, equipment and other cost priced separately. POINT OF CONTACT: Peggy A. Doxtater, Contracting Officer, Phone 228-385-4843, Fax 228-385-7879, Email: peggy.doxtater@dhs.gov. Alternate: Doug Marshall, Contract Specialist, 228-594-3082, douglas.marshall@dhs.gov. NOTE: THIS NOTICE MAY HAVE POSTED ON FEDBIZOPPS ON THE DATE INDICATED IN THE NOTICE ITSELF (26-APR-2007). IT ACTUALLY APPEARED OR REAPPEARED ON THE FEDBIZOPPS SYSTEM ON 10-JUL-2007, BUT REAPPEARED IN THE FTP FEED FOR THIS POSTING DATE. PLEASE CONTACT fbo.support@gsa.gov REGARDING THIS ISSUE.
Web Link: Link to FedBizOpps document.
(http://www.fbo.gov/spg/DHS/FEMA/JFO-MS/HSFEMS-07-R-0014/listing.html)
Place of Performance: Address: Various locations in Southern Mississippi; Zip Code: 39531; Country: UNITED STATES
Record: SN01338824-F 20070712/070710223524 (fbodaily.com)
Source: FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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58 -- LAND MOBILE RADIO EQUIPMENT FOR SIX MISSISSIPPI TOWER SITES