SOLICITATION NOTICE
36 -- VHF/DSC Class A and Class D Radios
- Notice Date
- 7/24/2007
- Notice Type
- Solicitation Notice
- NAICS
- 334220
— Radio and Television Broadcasting and Wireless Communications Equipment Manufacturing
- Contracting Office
- Department of Homeland Security, United States Coast Guard (USCG), Commandant (G-ACS), U.S. Coast Guard Headquarters, 2100 Second St., SW, Washington, DC, 20593-0001, UNITED STATES
- ZIP Code
- 00000
- Solicitation Number
- HSCG23-07-R-TE4190
- Response Due
- 8/9/2007
- Archive Date
- 8/24/2007
- Description
- DUE TO THE SIZE OF THIS DOCUMENT, ATTACHMENT 1 THROUGH ATTACHMENT 5 WILL BE POSTED AS A SEPERATE DOCUMENT!!!! This is a combined synopsis/solicitation for commercial supplies prepared in accordance with the format in FAR Subpart 12.6, and as supplemented with additional information included with this notice. This procurement is being made in accordance with the procedures in FAR Part 12, FAR Part 15, and FAR Part 16.5. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number is HSCG23-07-R-TE4190 and it is being issued as a Request for Proposals (RFP) under NAICS Code 334220 on a competitive basis. The solicitation document, and the incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-09. The U.S. Coast Guard (USCG) will award a single Indefinite Delivery, Indefinite Quantity (IDIQ) type contract for Very High Frequency (VHF) Digital Selective Calling (DSC) Class A and Class D Radios. The period of performance shall be from date of award through 365 days thereafter, with two one-year option periods, and the radios will be ordered through task orders containing Firm-Fixed price (FFP) contract line items (CLINS). The contractor shall be required to provide radios in accordance with the Performance Specification for VHF DSC Class A and Class D Radios as specified in Attachment II and Attachment III. Inspection shall be in accordance with FAR 52.212-4. Provision 52.212-1, Instructions to Offerors-Commercial, applies to this acquisition. Offerors shall read and follow the directions given in provision 52.212-1, particularly the submission of past performance information pursuant to 52.212-1(b)(10). In accordance with FAR 52.212-2, and the selection factors listed below as an addendum to FAR 52.212-2, the Government will award a contract to the responsible offeror whose offer, conforming to the solicitation requirements, is most advantageous and offers the best value to the USCG. The USCG will evaluate offers based on the following factors which are an addendum to FAR 52-212-2: 1) Technical Capacity (Compliance with ITU requirements, MMSI Input, Automatic Response Function, Water Resistance, Remote Operation, Channel 70 Dedicated Guard, Alphanumeric Keyboard, External Audio Interface, Voice Recorder Interface, NMEA Output, and Audio Output); 2) Proposed Warranty (Length of Warranty, Timeliness of Warranty Repairs, and Ease of Warranty Submissions); 3) Delivery Schedule (Document ability to meet or exceed require delivery schedule); 4) Past Performance (Quality, Timeliness, Business Relations; and Customer Satisfaction); and 5) Price (Equipment Price and Accessories Price). Factor 1: Technical Capacity: The Offeror's proposed technical capacity will be evaluated for its integration of system functionality. The following technical sub-factors of the radio systems will be evaluated in order of importance. Note that the sub factors for Class A and Class D radios are slightly different; each will be evaluated separately. Technical Sub Factors CLASS A DSC RADIO 1. Standards Compliance - Vendor provided data consisting of independent lab certification, test data or other documentation demonstrates compliance with required ITU and IMO recommendations for VHF DSC radios. 2. Channel 70 Dedicated Guard - Vendor provided data shows radio includes a dedicated channel 70 guard receiver with a separate rcv antenna to provide uninterrupted reception of DSC calls on channel 70. 3. Auto-Response Disable - Vendor provided data describes how to disable auto response to any DSC call. Process is simple and intuitive. Auto response remains disabled after power down and restart. 4. MMSI Number - Vendor provided data describes process for changing MMSI number. Process is simple and intuitive. If process requires any special tools/software, vendor indicates how these will be provided to the CG. 5. Alphanumeric Keypad - Vendor provided data shows alphanumeric keypad on radio. Keypad is intuitively laid out and easy to use. 6. Remote Control Capability - Vendor provided data shows remote station with all required remote control functions present per the spec. Remote station is intuitively laid out and easy to use. Vendor provided technical data states that the remote unit is capable of being operated up to 175 feet from main transceiver. 7. Voice Recorder Interface - Radio provides the following audio outputs, suitable for input to a Data Voice Logger: Transmit Audio, Receive Audio (from transceiver only). Radio uses standard connectors and/or vendor provides necessary connectors as part of radio kit. 8. NMEA Interface - Vendor provided data shows the required NMEA output port and strings are available. Documentation of NMEA interface is clear and easy to understand. Radio uses standard connectors and/or vendor provides necessary connectors as part of radio kit. 9. External Audio Interface - Vendor provided data shows the radio provides external connections for TX audio input, RX audio output and keyline input signals (for interface to USCG Crew Comms system). Radio uses standard connectors and/or vendor provides necessary connectors as part of radio kit. Technical Sub Factors Continued CLASS D DSC RADIO 1. Standards Compliance - Vendor provided data includes independent lab certification, test data or other documentation demonstrating compliance with required ITU and IMO recommendations for VHF DSC radios. 2. Channel 70 Dedicated Guard - Vendor provided data shows radio includes a dedicated channel 70 guard receiver with a separate rcv antenna to provide uninterrupted reception of DSC calls on channel 70. 3. Waterproof Integrity - Vendor provided data includes independent test lab certification and/or test data showing radio is waterproof to the level required by the specification. 4. Auto-Response Disable - Vendor provided data describes how to disable auto response to any DSC call. Process is simple and intuitive. Auto response remains disabled after power down and restart. 5. MMSI Number - Vendor provided data describes process for changing MMSI number. Process is simple and intuitive. If process requires any special tools/software, vendor indicates how these will be provided to the CG. 6. Alphanumeric Keypad - Vendor provided data shows alphanumeric keypad on radio. Keypad is intuitively laid out and easy to use. 7. Remote Control Capability - Vendor provided data shows remote station with all required remote control functions present per the spec. Remote station is intuitively laid out and easy to use. 8. NMEA Interface - Vendor provided data shows the required NMEA output port and strings are available. Documentation of NMEA interface is clear and easy to understand. Radio uses standard connectors and/or vendor provides necessary connectors as part of radio kit. 9. External Audio Interface - Vendor provided data shows the radio provides external connections for TX audio input, RX audio output and keyline input signals (for Crew Comms system interface). Radio uses standard connectors and/or vendor provides necessary connectors as part of radio kit. Factor 2: Warranty Equipment warranty will be evaluated on the sub-factors below. These sub-factors will each have equal weight in the evaluation of this factor. Warranty Sub Factors 1. Length of Warranty - Vendor provided information describes warranty which meets or exceeds specification requirements. 2. Timeliness of Warranty Repairs - Vendor provided information describes turn-around time for warranty repairs. Repair time is short. 3. Ease of Warranty Submissions - Vendor provided information describes process for obtaining warranty support. Process is well documented and easy to follow. Factor 3: Delivery Schedule Delivery schedule has a single sub-factor as noted below. The timeliness sub-factor will be considered when weighing the information provided by the vendor regarding delivery schedule. Delivery Sub Factor Delivery Schedule - Vendor provided information indicates contractor can meet or exceed required delivery schedule. Factor 4: Past Performance Past performance will be evaluated on the sub-factors below. These sub-factors are self explanatory in relationship to past performance and will each have equal weight in the evaluation of this factor. Past Performance Sub Factors 1. Quality - Vendor provided information includes ISO 9000 certification. OR Vendor provided information includes well written, well conceived quality control plans/procedures. 2. Business Relations/Timeliness - References provided above indicate contractor has a record of meeting delivery schedules and keeping commitments. 3. Customer Satisfaction - Vendor provided information includes positive reports from past government or commercial contracts as well as the names and phone numbers of references/contacts for contracts cited. Factor 5: Price Offerors proposals will be evaluated to determine completeness and price reasonableness. Completeness means that offerors have complied with all solicitation requirements including those in the "Instructions to Offerors" section. Offerors who fail to comply with all solicitation submittal requirements or who fail to account for significant portions of the technical proposal within their price proposal may have their proposals rejected and no longer considered for award. Price reasonableness will be determined on the basis of adequate price competition and by comparing offerors' proposed overall total price for the basic IDIQ contract. If adequate price competition is not present, the overall proposed price will be compared to the Independent Government Estimate and the labor rates will be compared to commercial prices for similar labor categories. Unrealistically high or low labor rates could be construed as "unreasonable" if these rates are significantly above or below the "*market price", paid for these labor categories. In such cases, offerors may be requested to provide additional rationale and support for the proposed rates. *Market Price is defined as the actual price at which any commodity is commonly sold in a definable market. If a sale has not occurred for some time, the market price may be assumed to be the price a seller would be prepared to accept and the price a buyer would be prepared to pay. The initial task orders price and all other task order prices under the basic IDIQ contract shall be evaluated separately based on the level of effort and labor mix. The initial task order pricing will not be evaluated as part of the contract price. In addition the following price sub-factors will be evaluated. Price Sub Factors 1. Equipment Price - Vendor provided costs for radios are competitive based on features provided, product quality, and warranty support. 2. Accessory Price - Vendor provided costs for accessories are competitive based on features provided, product quality and warranty support. Other areas to be reviewed: Trade-Off: The Government will apply a trade-off process under Best Value Continuum procedures to determine which offeror presents the best value to the government. As such, award may be made to other than the lowest priced offeror or other than the highest technically rated offeror. The Government intends to award without discussions. The Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. Proposals shall be evaluated on their merits pertaining to the evaluation factors described below. Risk Assessment: The Government will perform a risk assessment of each offeror?s proposal for all evaluation factors. The proposal risk assessment will focus on the probability of success or failure of performance of the solicitation requirements as proposed by the offeror and consider the potential for schedule disruption, increased cost, degradation of performance and the need for increased Government oversight. For each proposal risk identified by the Government, the evaluation assessment will also address the offeror's proposed plan to mitigate said risk and why the plan is or is not sufficient. The importances of all non-price factors above are in descending order of importance and, when combined, are significantly more important than price. Total contract ceiling price will be evaluated for reasonableness in accordance with FAR 15.404-1b. The total contract ceiling is derived by multiplying the maximum FFP quantities by their respective unit prices. Evaluation of the option periods shall not obligate the Government to exercise the options. Offerors are required to submit at least 3 Relevant Past Performance references. Current, accurate, complete information MUST be provided to contact each reference. This should include contract number, point of contact, phone number and email address for each contact. A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Offerors shall include a completed copy of provision 52.212-3, Offeror Representations and Certification --Commercial Items Alt I, with their proposal, or reference their current certifications in the Online Representations and Certifications Application (ORCA) system. Clause 52.212-4, Contract Terms and Conditions - Commercial Items, is incorporated by reference into the solicitation. The following clauses are incorporated by reference as addenda to 52.212-4: 52.216-18, Ordering (insert "date of contract award through contract expiration"); 52.216-19, Order Limitations (insert "$150,000" in the blank space under minimum order; insert "$4,000,000", and "30 days", in the blank spaces under maximum order; 52.216-22 Indefinite Quantity (insert "120 days after contract expiration."); 52.217-8, Option to Extend Services (insert "30 days of the contract expiration" in the clause's last sentence); and 52.217-9 Option to Extend the Term of the Contract (insert "60 days of the contract expiration" in the clause's first sentence). Clause 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items, is incorporated by reference into this solicitation. In addition, the following FAR clauses cited in 52.212-5(b) are applicable to this contract: 1; 5; and 14 through 21; 23; and 31. Department of Homeland Security (DHS) Clause 3052.204-70 Security Requirements for Unclassified Information Technology Resources is applicable to this solicitation and resulting contract, and is incorporated by reference. The total not to exceed ceiling, expressed in quantities, for the Firm Fixed Priced CLINS are a total of 550 total quantity for Class A and Class D Radios for the base period; 750 total quantity for Class A and Class D Radios for Option Period One; 750 total quantity for Class A and Class D Radios for Option Period Two; 450 total quantity for Class A and Class D Radios for Option Period Three; 450 total quantity for Class A and Class D Radios for Option Period Four of the contract. Offerors shall provide a price in their proposal for each of the following CLINS: Base Period: CLIN 00001: FFP -- 150 each -- VHF DSC Class A Radio in accordance with the attached specification (see Attachment II). CLIN 00002: FFP -- 400 each -- VHF DSC Class D Radio in accordance with the attached specification (see Attachment III). 1st Option Period: CLIN 00003: FFP -- 250 each -- VHF DSC Class A Radio in accordance with the attached specification (see Attachment II). CLIN 00004: FFP -- 500 each -- VHF DSC Class D Radio in accordance with the attached specification (see Attachment III). 2nd Option Period: CLIN 00005: FFP -- 250 each -- VHF DSC Class A Radio in accordance with the attached specification (see Attachment II). CLIN 00006: FFP -- 500 each -- VHF DSC Class D Radio in accordance with the attached specification (see Attachment III). 3rd Option Period: CLIN 00007: FFP -- 200 each -- VHF DSC Class A Radio in accordance with the attached specification (see Attachment II). CLIN 00008: FFP -- 250 each -- VHF DSC Class D Radio in accordance with the attached specification (see Attachment III). 4th Option Period: CLIN 00009: FFP -- 200 each -- VHF DSC Class A Radio in accordance with the attached specification (see Attachment II). CLIN 00010: FFP -- 250 each -- VHF DSC Class D Radio in accordance with the attached specification (see Attachment III). Proposals are due no later than 2:00 p.m. on August 9, 2007. If your offer is being submitted by REGULAR mail, use the following address: Commandant (G-ACS-2B/AFB) USCG Headquarters, 2100 Second Street, SW, Washington, DC 20593-0001, Attention: Ms. Adreina Fludd-Bennett. If you are submitting your offer via EXPRESS MAIL or COURIER, use the following address: Commandant (G-ACS-2/WO), USCG Headquarters, 1900 Half Street, SW, Washington, DC 20024, Suite 1100, Attention: Ms. Adreina Fludd-Bennett. Offerors are encouraged to submit your offer electronically to Adreina.Fludd-Bennett@uscg.mil, IF YOUR OFFER IS LESS THAN 30 PAGES. However, it is each offeror's responsibility to ensure the offer is received (in total) by the Contract Specialist prior to the deadline. Should offerors have any questions, submit questions to the Contract Specialist, Ms. Adreina Fludd-Bennett, at the above email address, and all questions and answers will be posted to this site for the information of all offerors. It is the policy of the CG to issue solicitations and make contract awards in a fair and timely manner. To further this policy, the Commandant has created the position of Solicitation Ombudsman who is empowered to investigate issues raised by prospective offerors and resolve them, where possible, without expensive and time-consuming litigation. Potential offerors who believe that a CG solicitation is unfair or otherwise defective should first direct their concerns to the cognizant Contracting Officer. The Contracting Officer for this procurement is Mr. Waldron J. O'Brien, who can be via e-mail: Walt.J.O'Brien@uscg.mil if the Contracting Officer is unable to satisfy the concerns, the offeror should then contact the CG Solicitation Ombudsman at the following address: Commandant (G-CG-85-S/3)/2100 Second Street, SW/Washington, DC/20593-000l/Ph: (202) 267-2285, Fax: (202) 267-4011. Potential offerors should provide the following information to the Ombudsman in order to ensure a timely response: solicitation number, contracting office, Contracting Officer, and the solicitation closing date. 18. Combine Solicitation!!
- Place of Performance
- Address: 7323 Telegraph Road, Alexandria VA
- Zip Code: 22315-3940
- Country: UNITED STATES
- Zip Code: 22315-3940
- Record
- SN01350322-W 20070726/070724220615 (fbodaily.com)
- Source
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