SOLICITATION NOTICE
J -- Engine Mount
- Notice Date
- 7/24/2007
- Notice Type
- Solicitation Notice
- NAICS
- 488190
— Other Support Activities for Air Transportation
- Contracting Office
- Department of Homeland Security, United States Coast Guard (USCG), Commanding Officer, USCG Aircraft Repair & Supply Center, HU25, HH65, H60J, C130, EISD, 130J or ALD Support, Elizabeth City, NC, 27909-5001, UNITED STATES
- ZIP Code
- 00000
- Solicitation Number
- HSCG38-07-Q-101023(1of2)
- Response Due
- 8/30/2007
- Archive Date
- 9/14/2007
- Point of Contact
- Melissa Deglau, HU25 Contract Specialist, Phone 2523356143, Fax 2523345427,
- E-Mail Address
-
Melissa.A.Deglau@uscg.mil
- Description
- This is a combined synopsis/solicitation for commercial item prepared in accordance with the format in the Federal Acquisition Register (FAR) Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Quotations are being requested and a written solicitation will not be issued. This Request for Quotation (RFQ), (HSCG38-07-Q-101023) incorporates provisions and clauses in effect through Federal Acquisition Circular 2005-18. The North American Industry Classification System (NAICS) Code is 488190. The small business size standard is 1,000 employees. The contract will be awarded using simplified acquisition procedures in accordance with (IAW) FAR Part 13.5. The award will be based on FAR Part 6.302-1. The USCG intends to negotiate on a limited sole source basis with the OEM which is Dassault-Breguet Aviation SA-Avions Marcel (DF) or qualified equivalent. The contract will be awarded as a FIRM-FIXED-PRICE requirements contract. The United States Coast Guard (USCG) intends to award to a Federal Aviation Administration (FAA) authorized repair center or other USCG qualified equivalent, to effectively inspect, repair to meet the OEM specifications and USCG approved procedures, and return to service the HU-25 engine mounts. Contract award will be best value linked to technical capability, performance plan, past performance, and price/cost. Repair of the following: CLIN 0001 ? Right Hand Engine Mount, national stock numbers and part numbers are as follows: NSN 1560-14-478-0978, Part Number M20H5530514-518, or NSN 1560-01-HR2-0781, Part Number 553-0514-518A, or NSN 1560-01-HR2-0782, Part Number 553-0514-518B. The estimated quantity is a total of 8 per year. CLIN 0002 ? Left Hand Engine Mount, national stock numbers and part numbers are as follows: NSN 1560-14-478-0977, Part Number 553-0514-517, or NSN 1560-01-HR1-6778, Part Number M20H5530514-517 or NSN 1560-01-HR2-0779, Part Number 553-0514-517A, or NSN 1560-14-478-0780, Part Number 553-0514-517B. The estimated quantity is a total of 8 per year. Schedule of Services Item NSN Base Option Option Option Option Option Option No. Part No. Year Year Year Year Year Year Year Nomenclature One Two Three Four Five Six 1 1560-14-478-0978 8 8 8 8 8 8 8 M20H5530514-518 Engine Mount or 2 1560-01-HR2-0781 553-0514-518A or 3 1560-01-HR2-0782 553-0514-518B 4 1560-01-HS1-6778 8 8 8 8 8 8 8 M20H5330514-517 Engine Mount or 5 1560-01-HR2-0779 553-0514-517A or 6 1560-01-HR2-0780 553-0514-517B or 7 1560-14-478-0977 553-0514-517 8 Performance Incentive 1 1 1 1 1 1 1 9 Exclusion Labor Rate $ $ $ $ $ $ $ (per hour) 10 Service Bulletin $ $ $ $ $ $ $ Labor Rate (per hour) 11 Contractor Receipt $NSP $NSP $NSP $NSP $NSP $NSP $NSP Verification of Material (1 as required) 12 Contract Component Repair Record (CCRR) $NSP $NSP $NSP $NSP $NSP $NSP $NSP (1 as required) 13 SF294 and SF295 Subcontracting Report $NSP $NSP $NSP $NSP $NSP $NSP $NSP (as required) The contract will include a 1-year base period and six option years. The total duration of this contract shall not exceed seven years. Estimated effective date for contract performance is 01 September 2007. The first base year will be from 01 October 2007 (or award date whichever is later) and extend for one year from that date. Each successive year of the base and option years will run consecutively. VENDOR MUST SUBMIT PRICES FOR THE BASE YEAR AND SIX OPTION YEARS IN ORDER TO BE CONSIDERED FOR AWARD. All responsible sources may submit a quote which shall be considered by the agency. Sources shall have a valid Cage Code, Data Universal Numbering System (DUNS) number or the ability to obtain one, be registered in the Central Contractor Registration (CCR) (http://www.ccr.gov) and be registered in the Online Representations and Certifications Application (ORCA) (https://orca.bpn.gov/login.aspx) Interested parties may submit a quotation, which shall include a performance work statement, performance metrics, incentives and disincentives programs if any, identification of key personnel, quality certifications, past performance, subcontracting plan in accordance with FAR Clause 52.219-9 (or a request for waiver if no subcontracting opportunities), and a firm-fixed-price quote for the following: USCG HU-25 DASSAULT FALCON JET PERFORMANCE WORK STATEMENT ENGINE MOUNTS 1.0 Background 1.1 The U.S. Coast Guard (USCG) currently operates a fleet of twenty-one (21) HU-25 aircraft manufactured between 1982 and 1984 by Dassault-Breguet Aviation SA-Avions Marcel (DFJ). These aircraft are operated differently from general aviation; USCG HU-25 missions frequently operate at lower altitudes and in salt-laden environments which accelerates corrosion on airframe structures and components. The USCG typically flies each of these aircraft 800 flight hours per year and inspects them in accordance with (IAW) the Original Equipment Manufacture?s (OEM) periodic requirements and in conjunction with the USCG-Specialized Aircraft Computerized Maintenance System (ACMS). Historically, corrosion damage and operational wear and tear associated with aging aircraft is revealed, which is often outside the scope of OEM published repair limits and specifications. This Performance work statement (PWS) establishes the minimum requirements necessary to inspect, repair and return HU-25 engine mounts to service. Inspection and repair shall meet OEM specifications and USCG approved procedures from the applicable documents in 3.0. The USCG does not own and cannot provide OEM specifications. 1.2 All USCG HU-25 engine mounts are serial number tracked under ACMS. This tracking provides a historical record of repair, item location and status. It also provides an effective method of configuration control. Engine mounts are completely inspected at least every five years, which requires chemical removal of Sermetel coatings, inspection for corrosion and damage, corrosion and damage removal by specialized machining or blending, non destructive testing, and reapplication of Sermetel coatings. The manufacture and installation of bushings shall be accomplished, as necessary, IAW USCG requirements. Inspections and repairs are performed IAW USCG provided requirements and OEM tolerances from the applicable documents in 3.0. The USCG does not own and cannot provide OEM specifications; however, the USCG can provide minimum and maximum tolerances for development of contractor inspection repair procedures. Engine mount measurements that exceed the provided tolerances must be sufficiently documented and provided via a damage map, to the USCG and ultimately for DFJ evaluation and disposition. 1.3 Engine Mount Configurations Note: Engine mount PNs are determined by the spigot dimensions IAW USCG provided technical data. Left Hand Right Hand Spigot Repair Size M20H5530514-517 M20H5530514-518 Original Size 553-0514-517 553-0514-518 Original Size 553-0514-517A 553-0514-518A Repair Size R1 (1st undersize) 553-0514-517B 553-0514-518B Repair Size R2 (2nd undersize) 2.0 Objective 2.1 The USCG?s objective is to obtain services of a Federal Aviation Administration (FAA) authorized repair center or other USCG qualified equivalent, to effectively repair HU-25engine mounts: 2.2 Repaired engine mounts shall meet current OEM specifications and critical dimensions for use with the USCG ATF3-6-4C aircraft engines. 3.0 Applicable Documents 3.1 The following Technical Specifications are applicable: 3.1.1 OEM: 3.1.1.1 OEM drawings and technical specifications are proprietary. Interested repair sources must obtain this data from DFJ. 3.1.2 USCG Technical Orders: 3.1.2.1 ARSC Drawing 925-571-1 Engine Mount Repair Limitations (Control Drawing), dated 03/01/07 3.1.2.2 ARSC Drawing 925-428 Bushings, Engine Mount, dated 06-28-05 3.1.2.3 USCG Engineering Specification ARSES HU25712000, dated 04/04/07 4.0 Performance Requirements 4.1 The contractor shall address the following: 4.1.1 Be certified by the FAA, OEM or qualified by the USCG to perform inspections and repair of the HU-25 engine mounts. 4.1.2 Provide copies of all certifications (e.g. FAA, OEM, ISO 9000, etc.) 4.1.3 Have the facilities, required tooling, machining capabilities, test equipment, material, engineering services, management, maintenance, serviceable and non-serviceable parts bonded storage, preservation, packaging, and shipping to provide the services required. 4.1.4 Develop and provide a detailed repair procedure for engine mount inspection and repair for USCG review and approval. Repair procedures shall address the following: 4.1.4.1 Chemical removal of Sermetel coatings in the least intrusive manner. 4.1.4.2 Removal of bushings only as required. 4.1.4.3 Inspection of the engine mounts to determine depth of corrosion and /or damage IAW the tolerances provided by the USCG. 4.1.4.4 Machining or blending of corrosion and damage. 4.1.4.4.1 Spigot dimensions after machining are critical. Trunnions must be machined, in order to remove corrosion and pitting. Trunnion dimensions that fall, or will fall, below the minimum tolerance provided by the USCG shall be rejected. Contact the Contracting Officer for further disposition. 4.1.4.4.2 Damage found in other areas that are beyond provided tolerances requires submittal of damage maps to the USCG for DFJ repair evaluation. Further work beyond mapping shall not continue until advised by the USCG Contracting Officer of final disposition. 4.1.4.5 Provide and submit damage map for all mounts found out of USCG provided tolerances. Further work shall not be performed until the USCG Contracting Officer advises of disposition or authority to continue work. 4.1.4.6 Non-destructive testing (NDT) including Magnetic Particle inspection per ASTM E-1444 Standard Practice for Magnetic Particle Examination. 4.1.4.7 Have the capabilities to perform Aluminum Oxide blasting. 4.1.4.8 Surface Temper (Nital) Etch procedures per MIL-STD-867A as a minimum. 4.1.4.9 Obtaining and application of Sermetel coatings per OEM specifications and ARSC drawing 925-571-1 4.1.4.10 Re-installation of existing bushings or manufacture and installation of new bushings as required IAW ARSCES HU25712000 and control drawing 925-571-1. 4.1.5 Comply with ACMS procedures. ACMS is a computerized system used by the USCG to record scheduled maintenance of aircraft components and assemblies. The requirements are as follows: 4.1.5.1 Engine mounts are serial tracked and should, at the time of receipt, have a blank Component Repair Record (CRR), see attachment 1 of the solicitation, and a current Significant Component History Repair Record (SCHR) attached to the component. Complete the CRR describing the maintenance performed. This information will be used by the USCG to update the component?s SCHR. The CRR is considered a deliverable under the contract. 4.1.5.2 Verify the SCHR and CRR correspond with the component serial number and part number. Report discrepancies to the USCG Contracting Officer prior to performing any work. 4.1.5.3 Three copies of the SCHR and completed CRR are required. The CRR shall provide a complete description of the work performed. Disposition of the copies shall be IAW paragraph 8.1.2. 4.2 Provide a Firm-Fixed Price cost breakdown for engine mount ?return-to-service repair,? ?extensive repair? (bushing manufacture and installation) and any other levels of service quoted. 5.0 Beyond Physical Repair 5.1 In the event the contractor considers or determines an engine mount to be Beyond Physical Repair the contractor shall contact the Contracting Officer, in writing, for disposition instructions. The Line Item Number, Part Number, and Serial Number shall be provided. The contractor shall not proceed with repair without proper authorization or disposition instructions from the Contracting Officer. 6.0 Inspection and Acceptance 6.1 Inspection and acceptance shall be by Certificate of Conformance. Material is subject to inspection by ARSC Quality Assurance personnel for kind, count and condition only. If unit is shipped to an Air Station, Air Station personnel will perform this duty. 6.2 Repaired and modified components found to have deficiencies will be reported on standard form ?SF 368?, Product Quality Deficiency Report, to the contractor for investigation. The contractor shall report findings of the investigation, within 10 calendar days after receipt of quality deficient exhibit, to the Contracting Officer. 7.0 Service Bulletins 7.1 There is no known Service Bulletins (SB) at this time. New SBs will be reviewed by USCG HU-25 Engineering. Any applicable SBs will be incorporated by contract modification. 8.0 Packaging and Marking 8.1 The contractor shall comply with ASTM D-3951-98 (approved 2004) Standard Practice for Commercial Packaging. Engine mounts must be individually packaged in a separate container; suitable for shipment via land, air, or sea. Each container shall be individually labeled on the outside with the NSN, P/N, S/N, Quantity, Nomenclature, Contract Number, and Line Item Number. The internal packaging material shall be sufficient to prevent damage during shipment, handling and storage. Preservation protection must be sufficient to prevent corrosion, deterioration, or decay during warehouse storage with temperatures ranging from 40 to 95 degrees Fahrenheit and high humidity for a period of one year. Packaging material shall not consist of popcorn, shredded paper, Styrofoam of any type, or peanut style packaging. Bar coding is authorized, however not mandatory. 8.1.1 At the time of each delivery of supplies or services under this contract, the contractor shall prepare and furnish to the Government a properly completed packing slip. The packing slip shall include the following information: National Stock Number, Part Number, Nomenclature, Serial Number, Delivery Order Number, Line Item Number, and Quantity. 8.1.2 One copy of the packing slip shall be submitted with the shipment and shall be attached to the outside of the shipping container. The contractor shall provide a Certificate of Conformance (COC) which shall be attached to each repaired component, a copy submitted with the invoice, and a copy with the packaging slip. Failure to do so will result in either nonpayment or a delay in payment. 9.0 Source Selection Criteria 9.1 Under a performance-based service contract the contractor shall submit a performance plan and a method for monitoring repair progress. 9.2 To meet the USCG?s objectives the contractor shall be required to meet the following criteria: 9.2.1 Technical 9.2.1.1 Provide a detailed work specification for engine mount repair clearly defining how the work will be accomplished to return to service HU-25 engine mounts. 9.2.1.2 Either posses or show the ability to obtain adequate technical data, test equipment, tooling, and fixtures to meet OEM specifications. 9.2.1.3 Provide personnel qualifications (e.g. NDT certifications, machining experience, etc) 9.2.1.4 Provide evidence of and the ability to maintain a Quality System acceptable to the USCG (e.g. ISO9000, complete FAA certifications, or OEM certification). 9.2.2 Performance Plan 9.2.2.1 Personnel staffing allocations. 9.2.2.2 Management plans for subcontractors participating on a major scale. 9.2.2.3 Customer satisfaction monitoring. 9.2.2.4 Corrective action and procedures. 9.2.2.5 Provide a delivery schedule. 9.2.3 Past Performance 9.2.3.1 The USCG will utilize any source deemed relevant for past performance information, including USCG personnel knowledge of prospective offeror?s past performance and government Past Performance retrieval system. 9.2.3.2 Provide documentation for having performed inspection and repair of similar or like items. 9.2.3.3 Provide points of contact for past performance documentation over the past two years on servicing similar or like items. Include references? names, company, phone number, and e-mail address. 9.2.3.4 Documented or demonstrated performance shall include but is not limited to: 9.2.3.4.1 Turn-around time. 9.2.3.4.2 The number, frequency, and severity of quality deficiencies. 9.2.3.4.3 Resolution of quality deficiencies after notification. 9.2.3.4.4 Percentage of on-time deliveries for all contracts. 9.2.3.4.5 Responsiveness to urgent requirements/contractual issues. 9.2.4 Cost/Price Proposal 9.2.4.1 The prospective contractor?s cost/price proposal will be evaluated using the following criteria: 9.2.4.1.1 Reasonableness: Reasonableness will be established to the extent practicable by the existence of adequate competition, by comparison of all or a representative sample of proposed prices/costs to industry average rates and/or price/cost from other contracts for similar work. 9.2.4.1.2 Realism: If it is determined that a realism assessment is needed, it may be accomplished by technical review and evaluation of skill mix, specific hours, and material kinds and quantity for each identified CLN/sub-CLN in the prospective offeror?s quoted cost/price. The intent of the evaluation is to determine whether the quoted price/cost elements are realistic for the work to be performed; reflect a clear understanding of the requirements; and are consistent with the approach described in the technical submission. The price quoted should include sufficient detail to allow for complete evaluation (e.g. work breakdown structure, material description, prices, labor categories, rates and hours. 9.2.4.1.3 Provide separate cost breakdowns inclusive of parts and labor for each level of service. 9.3 Evaluation 9.3.1 The USCG intends to award one contract resulting from this solicitation to the reasonable offeror whose offer conforms to the solicitation, and will be most advantageous and best value to the Government, price and other factors considered. The USCG may determine the best value which merits higher price based on technical superiority. The USCG using sound business judgment, will base the selection decision on an integrated assessment of the proposal?s relative capability as measured against the source selection criteria below. 9.3.1.1 Factor 1- Technical 9.3.1.2 Factor 2- Performance Plan 9.3.1.3 Factor 3- Past performance 9.3.1.4 Factor 4- Cost/Price 9.3.2 Factors 1, 2, and 3 are equal and each is significantly more important than Factor 4. While the Cost/Price is an important part of the integrated selection decision, the non-Cost/Price factors are significantly more important than the Cost/Price factor. Cost/Price will become increasingly important as proposal evaluation ratings for technical and performance factors approach equal. 10.0 F.O.B. Point 10.1 F.O.B. Destination is preferred. Desired Delivery is 60 calendar days after receipt of order. The COC is to be attached to the original invoice when submitted to the payment office. Failure to do so will result in either nonpayment or a delay in payment. THE COAST GUARD RESERVES THE RIGHT TO PERFORM A SITE SURVEY OF THE CONTRACTOR?S AND SUB-CONTRACTOR?S CAPABILITIES.
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