SOLICITATION NOTICE
Z -- Sector Delaware Bay HVAC Service Agreement
- Notice Date
- 7/27/2007
- Notice Type
- Solicitation Notice
- NAICS
- 238220
— Plumbing, Heating, and Air-Conditioning Contractors
- Contracting Office
- Department of Homeland Security, United States Coast Guard (USCG), Commanding Officer (fp), USCG Integrated Support Command Portsmouth, 4000 Coast Guard Boulevard, Portsmouth, VA, 23704-2199, UNITED STATES
- ZIP Code
- 00000
- Solicitation Number
- HSCG27-08-Q-3MA018
- Response Due
- 8/17/2007
- Archive Date
- 9/1/2007
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. HSCG27-08-Q- 3ma018 is issued as a Request for Quotation (RFQ). The incorporated provisions and clauses are those in effect through the Federal Acquisition Circular 2005-18. The applicable NAICS number is 238220 and the small business size standard is $13.0M. This is Total Small Business Set Aside procurement. The FOB Destination delivery is to: USCG Sector Delaware Bay, Philadelphia, PA, on or before: 10/1/2007. Offers are due at: USCG ISC Portsmouth, 4000 Coast Guard Blvd, Portsmouth, VA 23703-2199, by the Close of Business on 8/17/2007. Questions may be directed to Dale Kendrick, telephone 757-483-8541. The USCG ISC Portsmouth has a requirement to purchase: The following is information for services and materials necessary to provide preventive maintenance service (PMS) to the Heating, Ventilation, and Air Conditioning (HVAC) system located at USCG Sector Delaware Bay from the period 01 OCT 07 through 30 SEP 08, and four option years, as per the PR. This shall include the seasonal start-up and shutdown of the Air Conditioning and Heating system at the required prearranged time, cleaning of the boilers and burners along with routine pump maintenance according to the manufacturer?s technical publication, and make routine maintenance adjustments and calibration to the control system. All services performed under the scope of this contract will be conducted between the hours of 0730 and 1500 Monday through Friday. No routine services are to be conducted on Saturdays, Sundays, or Federal holidays, however the contractor will provide emergency response within 24 hours of notification, including Saturdays, Sundays, or Federal holidays at no additional cost. The point of contact will be EM1 Alexandre (215) 271-4841, email: Mardochee.Alexandre@uscg.mil The contractor will provide at least 24 hours advance notice prior to the service visit by contacting Group Engineering at 215-271-4841. Description of Equipment: Qty Manufacturer Type Model # Serial # 1 McQuay Reciprocating Chiller ALR085C 5SJ0700600 1 McQuay Reciprocating Chiller ALR085C 5SJ0700700 1 McQuay Air Handler #1(7.5 hp) RDS708BY 3SJ00126 1 McQuay Air Handler #1(1.5 hp) RDS708BY 3SJ00l28 1 McQuay Cooling Unit #3 RD542042M-4T P-35-0002 Qty Manufacturer Type Model # Serial # 1 Ventrol Air Handler #2(25 hp) RTU-2 10733-001 1 Ventrol Air Handler #2 (10 hp) RTU-2 10733-001 1 Ventrol Air Handler #4 (5 hp) RTU-4 10733-001 1 BSC md. Spot Cooler ACO-2 2466587 1 McQuay Vent MAU I (Galley) LHD103CH 3SJ00009-06 1 Weil-McLain Boiler Natural Gas CP1322196 1 Weil-McLain Boiler Natural Gas CP1322192 1 Lennox Air Conditioner HS24-411-1P 5l92Cl6831 1 Liebert Split System MMD36ECO 0433N95932 1 Liebert Split System MMD36ECO 0433N95935 1 Liebert Pump MNS75A 1 Trane Air Conditioner THC092A4RC1800B0A0C0D Serial Number: 435100150L 1 Trane Air Conditioner THC092A4RC1800B0A0C0D Serial Number: 435100218L The contractor is to provide all parts and materials necessary to perform the scope of work, along with any other PMS required by the Manufacturer's Technical Manuals. Scope of Work: Services under this contract include the following: 1. Inspect and provide written report of equipment operating condition, to include: a. General condition b. System pressures, and temperatures where applicable c. Notable noises, unusual vibration d. Filters, filter-driers, belts, greases, oils, cleaners and refrigerants e. All interconnecting refrigerant piping f. All capacity, temperature, and safety devices (including thermostats/thermometers and gauges in control panels) which control the equipment, except recording and or portable items. g. ATC damper Linkage, bearings and damper motors for air handling units included in the description of equipment listed. h. Electrical wiring from the starter to the motor, including starter components, except underground conduit and wiring. i. Associated pumps, valves, actuating motors, and controls (does not include the control programmer or multiplexer). j. All insulation on the equipment and refrigeration piping. Services to be conducted Monthly: 1. Inspect and provide written report of the equipment inspected. 2. Check system fluid levels, to include: a. Refrigerant b. Chiller c. Compressor oil d. System water level 3. Check all fan belts, and adjust as necessary 4. Lubricate all rotating machinery, in accordance with manufacturer's instructions, to include: a. Motors b. Fan shafts c. Pumps 5. Clear all condensate drains, as necessary. 6. Clean dirt and debris from chiller condenser coils, and evaporator coils using cleaners that will not harm the building's rubber membrane roof. 7. Clean fan blades (squirrel cages) for the air handling units. 8. Inspect Twenty (20) rooftop powered exhaust fans to include: a. Inspection of belts b. Inspection of operation c. Inspect electrical connections for tightness d. Adjustments 9. Inspect and Test: Low lube oil cut out devices on chiller units. 10. Inspect and Test: High-pressure safety cut outs. 11. Inspect and Test: High limit safety on Boilers. Services to be conducted Semi-Annually 1. Start-up and Shutdown of the Heating and Air Conditioning systems, as per Preventive Maintenance Program. 2. Seasonal checks for Boilers I &2 to include: a. Check fire side for deterioration b. Check for leaks c. Lubricate and check gas valve linkages d. Crease boiler re-circulating pumps P-3 and P-4, check for leaks, and bearing noise e. Test purge timer f. Test flame detector and time delay cut-off g. Test low water cut-off h. Test high temperature cut-off i. Check piping and insulation j. Lubricate combustion blower k. Check operation of heat/cool diverter valves V-3 & V-6 l. Check operation of mixing valves V- 1 & V-2 m. Check operation of differential pressure valve V-DPC set at l6lbs n. Record boiler pressure o. Record boiler temperature p. Record gas pressure q. Check combustion blower for noise r. Adjust air/fuel mixture on exhaust emissions to stay within emission standards 3. Seasonal checks for circulating pumps to include: a. Lubricate b. Record inlet pressure c. Record discharge pressure d. Check for leaks e. Check for bearing noise 4. Seasonal checks for Air handling units 1 & 2 ( Located on main roof) a. Grease supply and return air motors b. Grease blower shaft bearings c. Grease or oil all dampers linkages and shafts 5. Check operation of gravity relief damper 6. Check automatic operation of motorized Hot/Cold water regulating valve controlled by duct stat T-SA set 58 degrees Fahrenheit and Heat! Cold thermostat T-CO set at 65 degrees Fahrenheit 7. Inspect belts on fans and adjust as necessary 8. Check freeze stat operation 9. Check insulation on piping and housing 10. Check motors for bearing noise 11. Check dampers and linkages for binding 12. Check condensate drains for blockage, clean out blockage 13. Inspect and perform service on the following: Air Handler # 3 (Communication Center/Roof) Heating/Cooling Unit a. Grease supply and return air motors b. Grease blower shaft bearings c. Grease or oil damper linkages and shafts d. Check automatic operation of return air and outside air dampers e. Check belts for wear and tension, adjust if loose f. Inspect belts adjust as necessary g. Check motors for bearing noise h. Check blower bearings for noise i. Check dampers and linkages for binding j. Observe sight glass k. Check condensate drains for blockage, clean out if blocked Air Handler # 4 (Roof) West Wing Berthing a. Grease blower motor b. Grease blower shaft bearings c. Grease or oil damper linkages and shafts d. Check automatic operation of outside air damper f. Check automatic operation of hot/cold water control valve regulated by duct stat T-SA set 70 degrees Fahrenheit and heat/cool change over thermostat TCO set 65 degrees Fahrenheit g. Check belts for wear and tension, adjust if loose h. Inspect belts adjust as necessary i. Check motor for bearing noise j. Check blower shaft bearings for noise k. Check dampers and linkages for binding 1. Check condensate drains for blockages, clean out blockages Air Handler # 5 (Ceiling mounted) Computer Room a. Grease condenser discharge and supply fan motors on roof b. Grease condenser discharge and supply fan shaft bearings c. Lubricate evaporator fan motor d. Check operation e. Check belts for wear and tension, adjust if loose f. Inspect belts adjust as necessary g. Check motors for bearing noise h. Check blower shaft bearings for noise i. Observe sight glass if applicable j. Check condensate drains for blockages, clean out blockage Air Handler # 6 (Room 185) East Wing a. Grease blower motor b. Grease blower shaft bearings c. Grease or oil damper linkages and shafts d. Check automatic operation of outside air damper e. Check belts for wear and tension, adjust if loose f. Inspect belts adjust as necessary g. Check operation of freeze stat h. Check motor bearings for noise i. Check blower shaft bearings for noise j. Check dampers and linkages for binding k. Check condensate drains for blockages, clean out blockage Air Conditioning System (Phone Closet, Evaporator in Room, A/C on Roof) a. Lubricate evaporator and condenser fan motors b. Lubricate evaporator and condenser fan shafts c. Inspect belts adjust as necessary d. Check motors for bearing noise e. Check blower shaft bearings for noise f. Observe sight glass g. Check condensate drains for blockage, clean out blockage Heating and Ventilation Unit and Exhaust fan (HV-l & EF-14) a. Grease blower motor b. Grease blower shafts c. Grease or oil outside air, return air and relief vent dampers, linkages and shafts d. Check for automatic operation of the following: e. Check belts for wear and tension, adjust if loose f. Inspect and adjust belts for HV-l & EF-14 as necessary g. Check freeze stat operation h. Check motors for bearings noise i. Check blower shaft bearings for noise j. Check dampers, linkages and shafts for binding Heating Ventilation Unit # 2 (HV-2) and Exhaust Fan (EF-7) a. Grease blower motors b. Grease blower shafts c. Grease or oil HV-2 outside air damper linkages and shafts d. Check for automatic operation of the following: 1. Motorized damper operated by MOA e Check belts for wear and tension, adjust if loose f. Check freeze stat operation g. Check motors for bearing noise h. Check blower shaft bearings for noise i. Check dampers and linkages for binding Galley Hood System (MAU-l & EF-3) (above gas range/Roof) a. Grease blower motors b. Grease blower shaft bearings c. Grease or oil outside air inlet damper linkages and shaft d. Check for automatic operation of the following: 1. Motorized damper operated by MOA e. Check belts for wear and tension, adjust if loose f. Check freeze stat operation g. Check motors for bearing noise h. Check blower shaft bearings for noise i. Check damper linkages and shafts for binding Heating Ventilation Unit (HV-3) (Engineering Roof) a. Grease supply and return air motors b. Grease supply and return air blower shaft bearings c. Grease or oil outside air inlet dampers linkages and shafts d. Check for automatic operation of the following: 1. Motorized dampers operated by outside air thermostat 2. Motorized hot water control valve controlled by thermostat in electric shop e. Inspect and adjust as necessary belts on both blowers f. Check freeze stat operation g. Check motors for bearing noise h. Check blower shaft bearings for noise i. Check dampers and linkages for binding U. S. COAST GUARD SECTOR DELAWARE BAY PREVENTIVE MAINTENANCE PROGRAM HVAC SYSTEM October: Routine ventilation preventive maintenance - Seasonal shutdown of air conditioning system, start-up of boiler system. November: Routine heating preventive maintenance - Routine heating preventive maintenance - Monthly December: Routine heating preventive maintenance - Boilers, pumps and ventilation system - Monthly. January: Routine heating preventive maintenance - Boilers, pumps, and ventilation system - Monthly February: Routine heating preventive maintenance - Boilers, pumps, and ventilation system - Monthly March: Routine heating preventive maintenance - Annual and seasonal air-conditioning start-up. April: Routine air conditioning preventive maintenance - Monthly and seasonal, shut down the boilers, and list maintenance required. May: Routine air conditioning preventive maintenance - Monthly and Seasonal June: Routine air conditioning preventive maintenance - Monthly July: Routine air conditioning preventive maintenance - Monthly. August: Routine air conditioning preventive maintenance - Monthly. September: Routine ?air conditioning preventive maintenance - Monthly, annual boiler cleaning and adjustments. Company?s quotes should include: (1) The solicitation number; (2) The time specified in the solicitation for receipt of offers; (3) The name, address, and telephone number of the offeror; (4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary; (5) Terms of any express warranty; (6) Price, availability and any discount terms; (7) "Remit to" address, if different than mailing address; (8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(j) for those representations and certifications that the offeror shall complete electronically); (9) Acknowledgment of Solicitation Amendments; (10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); (11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration; (12) Company Tax Information Number and DUNS Number. All responsible sources may submit a quotation, which if timely received, shall be considered by this agency. The following FAR provisions/clauses apply to this solicitation. Offerors may obtain full text versions of these clauses electronically at http://www.arnet.gov/far. FAR 52.212-1 Instructions to Offerors-Commercial Items (JULY 2003); there are no addenda to this provision. FAR 52.212-2 Evaluation-Commercial Items-Pricing (JAN 1999) is not incorporated. FAR 52.212-3 Offeror Representations and Certifications-Commercial Items (May 2004) with Alt 1 must be included with your offer. FAR 52.212-4 Contract Terms and Conditions-Commercial Items (Jan 2004); there are addenda to this clause. . FAR 52.214-22, FAR 52.217-5, FAR 52.223-12, FAR 52.223-13. FAR 52.228-5, FAR 52.237-1, FAR 52.244-6. FAR 52.249-4, and FAR 52.249-8 applies FAR 52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Orders, Commercial Items (May 2004). The following clauses listed in 52.212-5 are incorporated: 52.222-3 Convict labor (June 2003) (E.O. 11755); 52.222-26 Equal Opportunity (E.O. 11246); 52.222-35, Affirmative Action for Disabled Veterans and Veterans of the Vietnam Era (29 U.S.C. 793); 52.222-36 Affirmative Action for Workers with Disabilities; 52.222-37, Employment Reports on Disabled Veterans and Veterans of the Vietnam Era (38 U.S.C. 4212); 52.222-41, Service Contract Act of 1965, as Ammended (Jul 2005); 52.222-43, Fair Labor Standards Act and Service Contract ? Price Adjustment (Multiple Year and Option Contracts)(Nov 2006)52.225-13, Restrictions on Certain Foreign Purchases (E.O. 12722, 12724,13059, 13067, 13121, and 13129); 52.232-33 Payments by Electronic Funds Transfer Central Contractor Registration (Oct 2003)(21U.S.C. 3332); The following Homeland Security Acquisition Regulations (HSAR) are incorporated as addenda to this solicitation: HSAR 3052.209-70 Prohibition on Contracts With Corporate Expatriates (Dec 2003); HSAR clause 3052.211-90 Bar Coding Requirements (Dec 2003); HSAR clause 3052.213-90 Evaluation Factor for Coast Guard Performance of Bar Coding Requirement (Dec 2003). Copies of HSAR clauses may be obtained electronically at http://www.dhs.gov.
- Place of Performance
- Address: USCG Sector Delaware Bay, 1 Washington Ave, Philadelphia, PA
- Zip Code: 19147
- Country: UNITED STATES
- Zip Code: 19147
- Record
- SN01354482-W 20070729/070727220639 (fbodaily.com)
- Source
-
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