SOURCES SOUGHT
65 -- Wound catheters,drains and drainage systems
- Notice Date
- 7/31/2007
- Notice Type
- Sources Sought
- NAICS
- 339113
— Surgical Appliance and Supplies Manufacturing
- Contracting Office
- Department of the Navy, Bureau of Medicine and Surgery, NMC San Diego, Bldg 1 38400 Bob Wilson Drive, San Diego, CA, 92134-5000, UNITED STATES
- ZIP Code
- 00000
- Solicitation Number
- Reference-Number-N002597212SS01
- Response Due
- 8/15/2007
- Archive Date
- 8/30/2007
- Description
- A. General Information TRICARE Southwest Region, a military integrated delivery network, comprised of Army,Navy, and Air Force medical treatment facilities in California announces a re-posting of the Request for Regional Incentive Agreement Quotation (RFRIAQ) for the standardization of Wound Catheters, Drains & Drainage Systems. This supersedes Solicitation Number: Reference Number ? N002597046SS01. The product category includes catheters (drainage, thoracic, those with trocars, etc), drains (penrose, jackson pratt, flat, etc), and drainage systems (pleurevac, hemovac, j-vac, dry/wet suction, etc) used to drain blood and fluids from wounds and incisions in the body after trauma or surgical procedures. Due to the specificity of products within the category, a multiple RIA award is possible. The primary objective of this standardization initiative is to achieve a best value determination that represents the clinically preferred product or source at the best possible price. It is also intended that standardized product be obtained through the DoD Prime Vendor Program. The major facilities in the area include but are not limited to Naval Medical Center San Diego; David Grant Medical Center, Travis AFB; Naval Hospital Camp Pendleton; Robert E. Bush Hospital, Twenty-Nine Palms; Weed Army Community Hospital, Ft. Irwin; Naval Hospital Lemoore; 9th Medical Group, Beale AFB; 30th Medical Group, Vandenberg AFB; 61st Medical Squadron, Los Angeles AFB; 95th Medical Group, Edwards AFB. This standardization action is part of the Medical/Surgical Prime Vendor program executed by the Defense Supply Center Philadelphia, Directorate of Medical Materiel. In order to participate, your company must have a Distribution and Pricing Agreement (DAPA) and a separate commercial agreement with the Prime Vendor of the program. This is pursuant to the DAPA clause by which DAPA holders agree to the Standardization process and to allow Prime Vendors to distribute their items. This is a supplement to the Prime Vendor Program and it is not a contract. For additional information regarding DSCP?s Prime vendor program please access our web site at: https://dmmonline.dscp.dla.mil The Tri-Service Regional Business Office (TRBO) will provide anticipated volume (quantity) based on historical usage/forecasted requirements. The agreement will be for a base period of two (2) years (24 months) from date of award with three (3) 12-month option periods. Anticipated award date is January 2008. The evaluation will be based on technical, clinical, and pricing factors. The award will be determined utilizing best value/trade off criteria. Point of Contact is Cindy Ingrao, RN, MSN at (619) 532-8517; Email-cynthia.ingrao@med.navy.mil B.Products & Performance Required The Southwest Region is seeking product line items in the category of Wound Catheters, Drains & Drainage Systems. The category includes catheters (drainage, thoracic, those with trocars, etc), drains (penrose, jackson pratt, flat, etc), and drainage systems (pleurevac, hemovac, j-vac, dry/wet suction, etc) used to drain blood and fluids from wounds and incisions in the body after trauma or surgical procedures. The estimated total volume in this region for this product line is over $100,000 annually. At the request of the Southwest Region Military Treatment Facilities, vendors will provide on-site support and in-servicing, educational resources and tools for clinical use of the product, conversion information, prime vendor order numbers, MSDS information, and itemization of the brands, types and packaging information of the products offered by the vendor. C.Instructions to Offerors If you are interested in participating in this standardization initiative, email your (1) Company name and address, (2) POC (Name and Phone Number, Fax Number, E-mail address, your answers to the technical questions/criteria below and product literature to cynthia.ingrao@med.navy.mil no later than Aug 15, 2007. If you responded to the previous solicitation, you must still respond as there are additional criteria that were added and must be answered. Vendors that fail to meet the submittal deadline will be disqualified. If your product literature is more than 4MB in size, please mail your product literature to: Cindy Ingrao, RN, MSN Tri-Service Regional Business Office MSMMO - Southwest Region 34800 Bob Wilson Drive, Suite 110 San Diego, CA 92134 Phone: (619) 532-8517 This process will include vendor requirements of electronic responses to technical criteria, no charge samples for clinical evaluation, and submission of electronic best price offers. Due to the potential for email to become lost in transmission due to network security, etc., the vendor is strongly encouraged to confirm with the Region that its quote and literature actually arrived at the Region via email. We strongly recommend that each submitting vendor confirm receipt, allowing enough time for re-submission before the due date, if a problem should occur with the first transmission. D. Evaluation Criteria The Tri-Service Product Review Board (TPRB) is the governing board of the standardization process. This board includes clinicians and logisticians from all of the Military Treatment Facilities within the Southwest Region. They are the decision makers for this initiative. Phase I. Vendors will be required to provide responses to the technical/company criteria. The responses will be reviewed by the TPRB to determine acceptability. After review of the technical/company criteria, those vendors who meet these criteria will be invited to participate in the clinical/performance evaluation. Phase II. The TPRB will request samples from the product group to be clinically evaluated at select Military Treatment Facilities. Vendors are required to ship samples direct to the designated MTFs. Vendors will be given 10 business days to ship samples. Samples must arrive at the MTF by COB, 4PM local time, on the (10th) business day after the notice to ship. Vendors failing to deliver by the deadline will be disqualified from further consideration in the standardization process. The MTFs will evaluate the clinical/performance criteria using a scale from one (1) to five (5) where 1 = Not Acceptable, 2 = Minimally Acceptable, 3 = Neutral, 4 = Acceptable, and 5 = Highly Acceptable. All criteria are weighted equally. The TPRB has set a 3.1 acceptability threshold for all product groups. Clinical/performance results lower than 3.1 will not be considered acceptable and will be disqualified from further consideration in the standardization process. Phase III. After the clinical/performance evaluation are completed and analyzed, all vendors in the clinical evaluation group who met the 3.1 threshold will be asked to submit their best pricing offer based on committed volume of 80% of the total requirements of the MTFs in the Southwest Region. Clinical/performance factors will be weighted more heavily than price. Pricing will be evaluated based on best value to the government and will be based on a committed volume agreement for a two-year period with (3) three possible one-year option periods (not to exceed a total of 5 years). Vendors that fail to offer an incentive discount from DAPA will be disqualified. In addition to the required discounted pricing from DAPA for participating regional commands, vendors should also submit additional tier pricing in the event that they are afforded added volume from standardization commitments from other regions. However, alternate (tiered) pricing proposals will not be evaluated as part of the selection. 1. Technical Criteria Evaluation The TPRB will review the responses from the vendors and determine which vendors meet the criteria and determine acceptability. Acceptability for the purpose of evaluation of the technical criteria means the responses to all questions in this section demonstrate that: 1) the vendor, who will be named the quoter, offering the quote is a distributor or manufacturer of a complete line of the subject medical/surgical consumables; 2) based on the quoter?s responses, the evaluators have reasonable confidence that the product line or products and/or services offered meet the medical standards of care of the community in which such products and/or services are applicable; 3) the quoter has or is obtaining a DAPA for the product line, products and/or services; 4) the quoter has or is obtaining an agreement covering the product line, products and/or services with Cardinal Health, the Prime Vendor for the region; 5) the quoter intends to offer discounts off DAPA for all products included in this standardization initiative (vendors that fail to offer a discount from DAPA will be disqualified); and 6) the quoter?s information provided is factually correct (any misrepresentation of information will disqualify the vendor from further consideration.) 1.Does your company manufacture and/or distribute a full line of wound catheters, drains and drainage systems, and accessories? 2.Are your products available through the Prime Vendor, Cardinal? 3.What is your DAPA Number? 4.Does your company offer volume discounts off DAPA for all products included in this standardization initiative (vendors that fail to offer a discount from DAPA will be disqualified)? 5.Under what brand(s) does your company manufacture or distribute your products? 6.Under what standards are your products manufactured? 7.Are your products FDA approved? 8.Are your products latex free? 9.Are your products single use and disposable? 10.Are your products radiopaque? What is the feature that makes it radiopaque? 11.What types of wound catheters, drains and drainage systems does your company manufacture (include whether they are closed or open)? 12.Please list the accessories your company offers? 13.For each type of product, does it come with gradations? If so, what makes it easy to read them without emptying the fluid? 14.Do you use non-toxic, color fast dyes for labeling on your products? 15.For each type of product, list the application for its use and amount of pressure of suction as applicable? 16.For each type of product, what is the configuration of the catheter/drain (number of lumens, number of eyes or openings, does it come with a trocar and whether it is flat or round as applicable) or system? 17.For each type of product, what sizes does it come in? 18.For each type of product, what materials is it made of and is the material clear or opaque? 19.For each type of product, what feature minimizes the risk of fragmentation on removal? 20.For each type of product, is the product available sterile and/or non-sterile? 21.For each type of product, what kind of packaging does it come in? Is this packaging appropriate for delivery to a sterile field? 22.For each type of product, what feature minimizes tissue trauma, discomfort and pain on removal? 23.Which of your drains have suture cuffs? 24.Which of your drains and drainage systems have extra lumens to permit irrigation and instillation of medications/fluids and have a micron antibacterial filter to remove bacteria from incoming air? 25.Which of your drains and drainage systems have anti-reflux valves? 26.If your company offers products in a non-sterile form, can they be autoclaved? 27.If your company offers systems, what makes your system easy to drain? 28.What types of connectors do you have to secure your drains and systems to the patient? 29.What types of educational tools or materials do you have for this product line? 30.What kind of staff training does your company provide? 31.What are the recommended disposal guidelines for your products? (If products are incinerated for disposal, what are the potential by-products?) 32.If your company is awarded the business for our Region, does your company offer a CME/CEU continuing education program at no cost? 33.Does your company have local representatives to provide assistance at facility locations? 34.What is your company?s return goods policy? 35.What is your company?s proposed implementation plan should your company be awarded the Regional Incentive Agreement? 36.Does your company provide customer service 24/7? 37.Is there any history of backorders and/or recalls for this product group? If yes, please answer: (a) Dates and duration, (b) Cause, (c) Resolution 2. Clinical Criteria Evaluation A Clinical Product Team (CPT) comprised of medical professionals that use the products from several disciplines will evaluate the products based upon on the following clinical criteria to determine acceptability: 1.The product is easy to use and is durable. 2.Drains with extra lumen permit irrigation and instillation of medications/fluids. 3.Suture cuffs are adequate. 4.Drains and drainage systems with suction or constant suction/evacuator have a dependable anti-reflux valve. 5.Drains and drainage systems with evacuator are easy to activate, measure and empty. 6.Drains with trocars perform as expected. 7.The products performed reliably. 8.The products come in a variety of sizes/types/to meet clinical need. 9.It is easy to identify the type and size from the packaging. 10.The packaging allows for easy delivery to a sterile field.
- Record
- SN01357810-W 20070802/070731221932 (fbodaily.com)
- Source
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