SOLICITATION NOTICE
99 -- Processing and Disposal of Low Level Radioactive Waste
- Notice Date
- 8/3/2007
- Notice Type
- Solicitation Notice
- NAICS
- 562211
— Hazardous Waste Treatment and Disposal
- Contracting Office
- Department of Commerce, National Institute of Standards and Technology (NIST), Acquisition Management Division, 100 Bureau Drive, Building 301, Room B129, Mail Stop 1640, Gaithersburg, MD, 20899-1640, UNITED STATES
- ZIP Code
- 00000
- Solicitation Number
- SB1341-07-RQ-0418
- Response Due
- 8/20/2007
- Archive Date
- 9/4/2007
- Description
- SUBJECT: Low Level Radioactive Waste (LLRW) RESPONSE DATE: August 20,2007; 2:00pm This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR 12.6, - Streamlined Procedures for Evaluation and Solicitation for Commercial Items- as supplemented with additional information included in this notice. FAR Part 13, Simplified Acquisition Procedures, are utilized in this procurement. The solicitation number is SB1341-07-RQ-0418. The solicitation is issued as a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-17. This announcement constitutes the only solicitation. Quotes are being requested, and a written solicitation document will not be issued. This Request for Quotation (RFQ) is being conducted as an unrestricted competitive procurement. Prospective vendors must be actively registered with the Central Contractor Registration (CCR) system. Failure to be actively registered will result in disqualification. CCR website is http://www.ccr.gov. The NAICS Code for this requirement is 562211. The size standard is $11.5M. It is incumbent upon prospective offerors to monitor www.fbo.gov for any potential amendments to this RFQ. Purpose: The U. S. Department of Commerce, National Institute of Standards and Technology (NIST) has a requirement for Processing and Disposal Services for Low Level Radioactive Waste (LLRW). Except as otherwise described for each CLIN below, all waste to be disposed of shall conform with the Waste Acceptance Guidelines which can be accessed at http://www.energysolutions.com/Documents/BearCreek/WAG-501Rev1WasteAcceptanceGuidelines.pdf. Background NIST has a valid current permit with South Carolina Department of Health and Environmental Control, "Radioactive Waste Transport Permit" and U.S. Nuclear Regulatory Commission "Materials License". NIST does not have a permit for any other state. NIST is authorized to possess by-product material in any chemical and/or physical form. All Radioactive waste to be disposed of under this order shall be processed to bring it into conformance with the licensed disposal facility located in Clive, Utah, or any other licensed process or disposal facility that the offeror proposes to utilize. Scope The Contractor shall furnish the necessary personnel, material, equipment, services and facilities (except as otherwise specified) to perform this requirement. General Requirements The Contractor shall provide processing and disposal for shipment of the types of LLRW identified in the CLINs listed below loaded inside enclosed container(s). The Contractor shall provide processing volume reduction, shipping and burial document preparation, transport to burial, and burial. All of the LLRW in this shipment conforms to 10CFR61.55 Class A limits. All of the LLRW in this shipment conforms to acceptance criteria for the suggested methods of waste processing. The Contractor shall propose the method of waste processing for each CLIN and shall identify each proposed facility or process for each CLIN. The Contractor shall make the appropriate arrangements and provide a Shipping Agent at the NIST site to certify any shipment made into other states. The Contractor shall be required to adhere to all applicable federal, state and local regulations pertaining to the shipment, processing, and burial of radioactive materials. The Contractor shall provide insurance coverage for this shipment at the level required by any state, and shall, if applicable, provide a "letter of liability" for any state that requires proof-of-insurance. All radioactive waste will be properly characterized, packaged and prepared for shipment from NIST by NIST Health Physics personnel. NIST will separately mark and segregate each category of LLRW. The shipment will conform to DOT Sub Type "LSA". The Contractor capabilities shall include license, regulatory compliances (federal, state and local) for the work to be conducted herein, and capability to provide a Shipping Agent qualified to broker the LLRW shipment. The Contractor shall coordinate with the NIST Technical Point of Contact the dates of any shipments, prior to the shipment taking place. Specific Requirements The Contractor shall provide unit prices for each the line item (CLIN), items, quantities and units of measure as follows: All pricing shall be gross weight, including weights of drums, pallets and other containers. The quantities above are approximate measures; in no instance shall the quantity exceed 150 percent of those stated. CLIN 0001 -- Processing and disposal of Metal Melting for Beneficial Reuse, Ferrous Metals: palletized & shrink-wrapped metal sheets from ventilation ducts; less than 0.1 mR/hr maximum contact dose-rates; approx. 1,700 lbs, 1 lot. CLIN 0002 -- Processing and Disposal Bulk DAW, palletized & shrink-wrapped ventilation system air filters; less than 0.1 mR/hr maximum contact dose-rates; filters have either metal frames of fiberboard frames, each is ~ 30? x 30? x 10?; approx. 1,000 lbs, 1 lot. CLIN 0003 -- Processing and Disposal Bulk DAW, palletized & shrink-wrapped: an activated stainless-steel shell, filled with concrete, ~ 46? x 18? x 11?, less than 3 mR/hr maximum contact dose-rate, 1,414 lbs, 1 lot. CLIN 0004 -- Processing and Disposal of DAW or non-combustibles, 55-gal. metal drums for Compaction, approx. 10,000 lbs, 1 lot. CLIN 0005 -- Processing and Disposal of Aqueous Liquids for Incineration, in either 55-gal or 30-gal drums, approx. 4,000 lbs, 1 lot. CLIN 0006 -- Processing and Disposal of Oil for Incineration, in 30-gal drum, approx. 100 lbs, 1 lot. CLIN 0007 -- Processing and Disposal of Sludges for Incineration, approx. 100 lbs, 1 lot. CLIN 0008 -- Processing and Disposal of Lead Bricks/Sheets/Shot for casting, all < 0.5 mR/hr maximum contact dose-rate, packaged in a 30-gal. drum, approx. 300 lbs, 1 lot. CLIN 0009 -- Disposal of a single, 55-gal metal drum full of intact smoke detectors, of the following 2 types: 101 detectors containing 80 microCuries each of Am-241, plus 70 detectors containing 1.6 microCuries each of Am-241, approx. 130 lbs gross, 1 lot. CLIN 0010 -- Shipping Agent/Broker Fee, 1 shipment. CLIN 0011 -- Transportation of Tractor-truck, with enclosed van, or with a Sealand-type container secured on a flatbed trailer, round-trip from vendor site to/from NIST site, 1 round-trip. CLIN 0012 -- Oil Bin Rental, rental fee for the use a vendor-supplied double-containment package suitable for transporting 6 drums of aqueous liquids in 55-gal drums, 2 rentals. CLIN 0013 -- Driver and Truck Detention, approx. 7 hours, based on 8-am arrival and 3-pm departure, 7 hrs. Period of Performance: Six (6) months from date of award. The following provisions and clauses apply to this acquisition: 52.212-1, Instructions to Offerors-Commercial Items (JAN 2006) applies to this acquisition. ADDENDUM TO FAR 52.212-1 INSTRUCTIONS FOR SUBMISSION OF OFFERS: Offerors shall submit a written response to cheryl.coxen@nist.gov so they are received at or before the exact time specified in this solicitation. Quotations may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. Quotations should include the following items: (1) The solicitation number; (2) The time specified in the solicitation for receipt of quotations; (3) The name, address, and telephone number of the offeror; (4) A technical description of the items being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary; (5) Terms of any express warranty; (6) Firm-fixed-price (FOB Destination) for Item Numbers 0001 through 0013, and any discount terms; (7) Number of days for delivery of Item Numbers 0001 through 0013 after Contractor acceptance of the purchase order. (8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(k) for those representations and certifications that the offeror shall complete electronically); (9) Acknowledgment of Solicitation Amendments; (10) Submit a written response to the technical evaluation factors in FAR 52.212-2. (11) Past performance information for the Offeror, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); The proposal must include specific contract references and clearly address recent related experience (both Government and non-Government), contracts, subcontracts, and grants. The offeror should include the name of the customer, including the contracting agency, address, and phone number, contract number, type of contract, dollar value, date of contract, period of performance, and place of performance; and brief description of the work performed. (12) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration; and (13) If the Original Equipment Manufacturer (OEM) for any quoted product restricts sales of its products to only specified companies, provide written evidence that the Offeror is authorized by that OEM that the Offeror is authorized sell the quoted products on the OEM?s behalf. 52.212-2 EVALUATION-COMMERCIAL ITEMS (JAN 1999) applies to this acquisition. ADDENDUM TO FAR 52.212-2 The Government intends to award a firm-fixed-price purchase order to the responsible Offeror whose quotation conforms to the solicitation requirements; who is determined responsible in accordance with the Federal Acquisition Regulations (FAR) 9.1; and whose quotation is the most advantageous and represents the best value to the Government, price and other factors considered. The following are the evaluation criteria. 1. TECHNICAL A. Whether the quoted solution conforms to the requirements set forth in the descriptions outlined in this solicitation for Line Item Numbers 0001 through Line Item 0013. B. If any subcontractor/partnering arrangement is proposed, the offeror should address the management and coordination of the work in conformance to the Waste Acceptance Guidelines for processing and disposal services for Low Level Radioactive Waste (LLRW)and required certifications. 2. Technical Factors will be evaluated using the following ratings: EXCELLENT (E)- The proposal demonstrates a superior understanding of the requirements and a new or proven approach that significantly exceeds performance or capability standards. The proposal has several exceptional strengths that will significantly benefit the government. The proposal has NO weaknesses. Normal contractor effort and normal government monitoring will be sufficient to minimize risk. The proposal is extensive, detailed, and exceeds ALL requirements and objectives; therefore, has a high probability of meeting the requirements with little or no risk to the government. GOOD (G)- The proposal demonstrates a considerable understanding of the requirements and the approach exceeds performance or capability standards. The proposal has one or more strengths that will benefit the government. Any proposal weakness has little potential to cause disruption of schedule, increase in cost, or degradation of performance. Normal contractor effort and normal government monitoring will probably be able to overcome difficulties. The proposal generally exceeds requirements in minor areas; therefore, has a strong probability of meeting the requirements with little risk to the government. SATISFACTORY (S)- The proposal demonstrates an adequate understanding of the requirements and the approach meets all performance or capability standards. The proposal has no strengths that exceed the requirement. The proposal has no material weaknesses. The proposal has some weaknesses that can potentially cause disruption of schedules, increase in cost, or degradation of performance. Special contractor emphasis and close government monitoring will minimize any risk. The proposal meets the minimum requirements; therefore, has an acceptable probability of meeting the requirements. MARGINAL (M)- The proposal fails to meet performance requirements and capability standards in one or more areas. The proposal has minor omissions and demonstrates a misunderstanding of the requirement that may be corrected or resolved through discussions with a complete revision of the entire proposal. The proposal has weaknesses that can potentially cause some disruption of schedule, increase in cost, or degradation of performance even with special contractor emphasis, and close government monitoring. UNSATISFACTORY (U)- The proposal fails to demonstrate a basic understanding of the requirements and the approach fails to meet performance or capability standards. The proposal has major omissions and inadequate details to assure the evaluators that the offeror has an understanding of the requirements. The proposal presents an unacceptable risk and cannot meet the requirements without major revisions. 3. Past Performance Performance by the offeror and/or its subcontractor as it relates to the solicitation requirements, including quality of services and products, effectiveness of cost management, timeliness of performance and customer satisfaction; and indication of ability to improve performance. a. Evaluation of this factor will be based on the information contained in the technical proposal and information provided by references. The Government will evaluate Past Performance by contacting references selected at random or a specific reference identified by the offeror. The Government may also consider other information available. b. The purpose will be to identify and review relevant present and past performance, and then make an overall assessment of the Offeror?s ability to perform this effort. c. Past performance will be taken into consideration past efforts similar in type and size to that stated in this solicitation. in other words, in evaluating the proposal, strong emphasis will be placed on the record of past performance for jobs of comparable size and complexity and similar technical requirements. Consideration will be given to the degree to which the offeror has met technical and response objectives on other efforts. Performance Risk Definitions - The following definitions will be used in the evaluation of the degree the offeror will satisfactorily perform the required services based on their past and current performance records. High risk (H) - Verification of past performance shows that offerors have consistently not met work schedules and other obligations, have defaulted on at least one contract within the past three years, or have chronically failed to meet contract terms. Medium risk (M)- Verification of past performance shows that offeror meets work schedules and specified services most of the time, meets contract terms without failure or resolves issues immediately and has not been defaulted on any contract within the past three years. Low Risk (L)- Verification of past performance shows that offeror consistently meets work schedules, provides specified services, meets contract terms without failure, and has not been defaulted on any contract within the past three years. Neutral/Unknown Performance Risk (N)- No record of past performance. e. The Government may reject a proposal if is is found that any information that has a negative impact on the offeror?s past performance record has been deleted, misrepresented or withheld. 5. Evaluated Price a) Price will be evaluated but not scored. b) Price may be traded off against the increased value of other factors. c) Proposed costs will be evaluated for realism and reasonableness. d) If the other factors are rated the same for two or more proposals, price may be the determining factor for the proposal representing the best value in accordance with the evaluation criteria contained in this acquisition, and award shall be made to the offeror, subject to a positive responsibility determination. The provision at 52.212-3, Offeror Representations and Certifications/Commercial items applies. Offerors must include a completed copy with their offer. The following clauses apply to this acquisition: 52.212-4 Contract Terms and Conditions-Commercial Items (Feb 2007) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Order-Commercial Items (Nov 2006), including the following fill-ins: 52.222-3 Convict Labor (June 2003) 52.222-19 Child Labor-Cooperation with Authorities and Remedies (Jan 2006); 52.222-21 Prohibition of Segregated Facilities (Feb 1999) 52.222-26 Equal Opportunity (Apr 2002) 52.222-35 Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Sep 2006) 52.222-36 Affirmative Action for Workers with Disabilities (Sep 2006) 52.222-37 Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Sep 2006) 52.232-33 Payment by Electronic Funds Transfer Central Contractor Registration (Oct 2003) ENVIRONMENTAL INSURANCE A current, valid certificate of insurance, for comprehensive general liability and environmental impairment, motor vehicle liability, excess liability, worker?s compensation and employers? liability, and any other coverage pertinent to nature of work to be performed, is required. Owners and/or operators of treatment, storage and disposal facilities (TSDFs) are required to have liability coverage to compensate third parties for bodily injury and/or property damage that may occur from facility operations. The coverage excludes legal defense costs. Each TSDF is required to demonstrate liability coverage for sudden accidental occurrences such as firers and explosions. The coverage must be at least $1 million per occurrence with an annual limit of at least $2 million. Surface impoundments, landfills, land treatment facilities, and miscellaneous disposal units and must also obtain coverage for non-sudden accidental occurrence(s) with an annual limit of $6 million. First-dollar coverage is required. This means that the amount of any deductible must be covered by the insurer who, in turn, may or may not have a right to reimbursement of the deductible amount from the insured. Owners/operators must also report all valid liability to the EPA or the applicable state, if required. Under the current statutes/regulations, owners and operators of TSDFs must demonstrate financial responsible for environmental liability. This requirement is to be satisfied by providing evidence of any one of the following: (a) passing a financial test; (b) buying insurance; (c) obtaining a corporate guarantee for closure and adjusted for inflation; (d) obtaining a letter of credit; (e) obtaining a surety bond for liability coverage; (f) obtaining a trust fund for liability coverage. The aforementioned provisions and clauses may be viewed online at www.acquisition.gov/far . Prospective Offerors are strongly encouraged to read all applicable provisions and clauses as noted above. PERIOD FOR ACCEPTANCE OF OFFERS: The offeror agrees to hold the prices in its quotation firm for a period of at least 60 calendar days from the date specified for receipt of quotations, unless another time period is specified in an addendum to the solicitation. TERMS AND CONDITIONS FOR RESULTANT PURCHASE ORDER: Clause 52.212-4 and clause 52.212-5 (with appropriate fill-ins as noted above) will be the only terms and conditions for the resultant purchase order. These clauses are required by the Federal Acquisition Regulation (FAR) to be included in each commercial item purchase order. PAYMENT TERMS FOR RESULTANT PURCHASE ORDER: No advance payments will be authorized. The Contractor may only submit an invoice for Item Numbers 0001 through 0013 after the Contractor delivers them to the Government and the Government thereafter accepts them. INQUIRIES REGARDING THIS RFQ: Potential Offerors shall submit any questions regarding this RFQ in writing to cheryl.coxen@nist.gov no later than August 10, 2007. Oral inquiries will not be entertained.
- Place of Performance
- Address: National Institute of Standards and Technology, 100 Bureau Drive, Stop 1640, Bldg. 301, Rm B129, Gaithersburg, MD
- Zip Code: 20899-1640
- Country: UNITED STATES
- Zip Code: 20899-1640
- Record
- SN01361370-W 20070805/070803220502 (fbodaily.com)
- Source
-
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