SOLICITATION NOTICE
66 -- DUAL OSCILLATOR HEAD LASER SYSTEM
- Notice Date
- 8/3/2007
- Notice Type
- Solicitation Notice
- NAICS
- 334516
— Analytical Laboratory Instrument Manufacturing
- Contracting Office
- NASA/Glenn Research Center, 21000 Brookpark Road, Cleveland, OH 44135
- ZIP Code
- 44135
- Solicitation Number
- NNC07208505R
- Response Due
- 8/17/2007
- Archive Date
- 8/3/2008
- Small Business Set-Aside
- N/A
- Description
- This notice is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued. This notice is being issued as a Request for Proposal (RFP) for ONE (1) Dual Oscillator Head Laser System (DOHLS). Delivery of the DOHLS will include the Laser, the power supply, the Laser Control / Operating Software (LC/OS), spare parts, as-built drawings, user manual package, and installation on-site at NASA Glenn Research Center (SEE the Specifications for detailed requirements). The provisions and clauses in the RFP are those in effect through FAC 05-18. The NAICS Code and the small business size standard for this procurement are 334516 and 500 employees, respectively. The offeror shall state in their offer their size status for this procurement. All responsible sources may submit an offer which shall be considered by the agency. Delivery shall be FOB Destination, Glenn Research Center in Cleveland, Ohio 44135. The Offeror's delivery schedule will be considered in the evaluation/selection process. The DPAS rating for this procurement is DO-C1. All prospective Contractors must complete the annual Representations and Certifications electronically via the online Representations and Certifications Application (ORCA) website at http://orca.bpn.gov (which will be incorporated by reference in any resultant contract) and must be registered in the Central Contractor Registration (CCR) database prior to submission of a quote or award of a contract. Offers for the items described above are due by COB August 22, 2007 to NASA Glenn Research Center; Attn: L. Kendrick, MS 500-305; 21000 Brookpark Road; Cleveland, OH 44135 and must include AT MINIMUM: (1) the solicitation number, (2) firm fixed price FOB destination to GRC/Cleveland, OH, (3) proposed delivery schedule, (4) discount/payment terms, (5) warranty duration/terms (if applicable), (6) taxpayer identification number (TIN), (7) CAGE Code No. (see http://www.CCR.gov to register & receive a CAGE Code No.), (8) DUNS number (which corresponds to the CCR), (9) Company name/address exactly as it appears on the CCR registration, (10) identification of any special commercial terms, (11) sufficient data (such as product literature) to allow the Government to determine that all of the Specifications are met by the offered item (but see "VARIANCES" section within the Specifications, which does allow for some relaxation of the government DOHLS requirements), (12) List of any exceptions/Variances to the Solicitation Terms&Conditions/Specs, and (13) signed by an authorized company representative. [NOTE: Please do not overlook the ORCA website input (preceding paragraph, above). Offerors are encouraged to use the Standard Form 1449, Solicitation/Contract/Order for Commercial Items form found at URL: http://server-mpo.arc.nasa.gov/Services/NEFS/NEFSHome.tml Offerors shall provide the information required by "FAR 52.212-1 (JAN 2006), Instructions to Offerors -- Commercial", which is incorporated by reference. If the end product(s) offered is other than domestic end product(s) as defined in the clause entitled "Buy American Act -- Supplies," the offeror shall so state and shall list the country of origin. "FAR 52.212-4 (SEPT 2005), Contract Terms and Conditions --Commercial Items" is applicable. ADDENDA: FAR Clauses 52.209-6; 52.227-14; 52.243-1; & 52.247-34; and NFS Clauses 1852.215-84; 1852.219-76; 1852.223-72; & 1852.225-70 are incorporated by reference and are applicable to this acquisition. "FAR 52.212-5 (JUNE 2006), Contract Terms and Conditions Required To Implement Statutes or Executive Orders -- Commercial Items" is applicable and the following identified clauses are incorporated by reference: 52.203-6; 52.219-4; 52.219-8; 52.219-23; 52.222-3; 52.222-19; 52.222-21; 52.222.26; 52.222-35; 52.222-36; 52.222-37; 52.222-39; 52.225-1; 52.225-3; 52.225-5; 52.225-13; 52.232-34. The FAR may be obtained via the Internet at URL: http://www.acquisition.gov/far/index.html The NFS may be obtained via the Internet at URL: http://www.hq.nasa.gov/office/procurement/regs/nfstoc.htm [BEGIN SPECIFICATIONS] SPECIFICATIONS Dual Oscillator Head Laser System (DOHLS) NASA GRC intends to purchase a Dual Oscillator Head Laser System (DOHLS) for use in Temporally Resolved Particle Image Velocimetry applications, which shall produce pairs of laser pulses of equal total energy, equal pulse energy profiles, and equal pulse widths over the operating range of 6 kHz to 25 kHz. The DOHLS shall operate over multiple frequencies, however, the Government anticipates that system performance at 25kHz is the most common and most critical level. Delivery of the DOHLS will include the Laser, the power supply, the Laser Control / Operating Software (LC/OS), spare parts, as-built drawings, user manual package, and installation on-site at NASA Glenn Research Center. The following EIGHT categories constitute the Government?s MINIMUM REQUIREMENT for the DOHLS. [Please note the opportunity to exercise a request for a VARIANCE.] 1. LASER / POWER SUPPLY The DOHLS shall incorporate a dual oscillator head design, such that each oscillator head can be independently triggered. The delay adjustment between oscillator head outputs shall be continuously adjustable from 0 to ? of the laser repetition rate with at least 15 nanosecond accuracy when externally triggered by the same trigger pulse. Both oscillator heads and all beam combining, wavelength separation optics shall be contained in a single laser housing with dimensions specified below. The minimally acceptable Laser beam output from EACH oscillator head (at 25kHz operation) shall be: Pulse length(Full Width Half Maximum (FWHM) shall not exceed 120 nanoseconds Beam Diameter exiting laser shall not exceed 2.0 mm (no telescope optics shall be used) Shall have a beam quality of M-?squared? less than 16 Shall have a beam pointing stability of better than 40 microradians Shall have a pulse energy of at least 5 mJ from each laser head Total average power shall be 125 W from each laser head The minimally acceptable pulse energy from EACH oscillator head (over the range of operating frequencies) shall be: 11 mJ at 6 kHz operation, with less than 100 ns pulse width, M-?squared? less than 16 10 mJ at 10 kHz operation, with less than 110 ns pulse width, M-?squared? less than 16 5 mJ at 25 kHz operation, with less than 120 ns pulse width, M-?squared? less than 16 The DOHLS power requirements shall not exceed 220VAC, single-phase 20 Amp, 60 Hz service per head. The DOHLS shall require external water cooling. The water cooling flow rate requirement shall not exceed 6 gpm at 15-100 psi. The cooling water temperature shall be within the range of 5C - 25C. Physical size: The combined dual oscillator head (with beam combining optics) dimensions shall not exceed: 1300Lx300Wx250H mm DOHLS power supply dimensions shall not exceed: 820L x533Wx1020H mm and shall be equipped with casters for transport Each oscillator head?s weight shall not exceed 50 Kg. The combined laser head (that is, both oscillators and all beam combining optics) shall not exceed 110 Kg. The DOHLS power supply weight shall not exceed 125 Kg each. The DOHLS shall hold the stated output power and the beam quality specifications at 75F ambient temperature. The DOHLS shall accept a continuity closure interface for interlock purposes. Each of the DOHLS power supply units shall be equipped with an external interlock connecter with a BNC style connector. The external interlock signal shall be supplied by NASA to the DOHLS using a contact closure relay. Contact closure on the interlock signal line shall energize the internal laser interlock. An open circuit on the interlock connector shall cause the intra-cavity to close in each oscillator head. The DOHLS shall accept an external TTL trigger pulse for each laser power supply. The external TTL trigger pulse shall initiate laser output (firing the laser Q-switch) upon the receipt of each TTL pulse. The time delay from the receipt of the external trigger pulse until laser output (defined here as latency) shall not exceed 5 microseconds and the difference in latency between each oscillator head shall not exceed 200 nanoseconds. 2. USER MANUAL PACKAGE The Contractor shall provide a User Manual Package for both the DOHLS and the LC/OS. The User Manual shall include step-by-step instructions regarding the manual operation/setting of the flashlamp energy of the laser when operating below 6 kHz (if not already compensated in the LC/OS). 3. AS-BUILT OPTICAL LAYOUT DRAWING The Contractor shall provide a complete As-Built Optical Layout Drawing of the DOHLS. An As-Built Drawing is a pre-construction blueprint/prototype/production drawing that has been ?marked-up? to reflect any adjustments made to the design during the fabrication of the delivered DOHLS. In addition, any ?lessons learned? during the fabrication process (that are not reflected on the As-Built Drawing) shall be addressed in the User?s Manual Package. The Contractor may imprint its name/logo on the document(s). The Contractor shall deliver the Original As-Built Drawing (that is, the actual ?marked-up? pre-construction drawing), not a reproduction. A printable/reproducible electronic copy may also be provided, at the Contractor?s discretion. 4. INSTALLATION The Contractor shall install the DOHLS and the LC/OS at GRC upon delivery (FOB DESTINATION). Acceptance of the DOHLS and the LC/OS will occur after satisfactory delivery, installation, and test. 5. SPARE PARTS The Contractor shall also deliver the following spare parts: ? Two (2) Deionized water filters for the cooling group (in addition to the two installed in the DOHLS cooling group). ? One (1) LBO crystal (in addition to the two LBO crystals installed in the DOHLS) 6. OUTPUT The DOHLS shall produce collinear output beams at 532 nm wavelength. Laser beams shall be frequency doubled before combining. Output from the dual oscillator heads shall be combined into a single coaxial beam, exiting the DOHLS housing through a single port. At least 99% of the 1064 nm light shall be removed from the exit beam (only 532 nm output). Output power stability shall be no more than 3% rms at 25 kHz operating point. Output from the oscillator heads shall be orthogonally polarized, and have a polarization ratio of at least 100:1. 7. OPERATION The DOHLS shall be remotely operated, via: (1) a USB, (2) a Firewire, or (3) an RS-232 port interface to a computer. The DOHLS shall operate from 6 kHz up to 25 kHz, however, the design operating point shall be 25 kHz. The DOHLS shall operate via either internal trigger, or via an externally supplied TTL level trigger signal. A single TTL trigger pulse shall be required for each oscillator head to initiate the Q-Switch operation. The change from internal to external triggering shall be via a switch on the laser power supply unit. The umbilical cable from the laser power supply to each of the oscillator heads shall be at least 4 m in length. Timing jitter from receipt of external laser trigger to laser emission shall not exceed 15 nanoseconds 8. LASER CONTROL / OPERATING SOFTWARE (LC/OS) The Contractor shall provide Windows XP operating system Laser Control / Operating Software (LC/OS), which shall control the DOHLS operation via the interface port. The LC/OS shall set laser output power (via tube current), repetition rate, intra-cavity shutter and output shutter. The LC/OS shall shutdown the DOHLS if an error condition occurs. ?Shutdown? is defined as closing the intra-cavity shutter and decreasing laser flashlamp current to the minimum value. The DOHLS shall be equipped with high speed exit port shutters on each laser head to block laser emission. The shutters shall have a maximum open/close time of 20 ms. The shutters shall be external to the laser cavities, downstream of the LBO frequency doubling crystals ? such that the shutter does not stop lasing when the shutter is closed. Instead, the shutter uses a mirror to direct the 532 nm beam into a water cooled beam dump inside the laser head. The shutters shall be operable either via the LC/OS, or by an externally supplied TTL level trigger pulses to each oscillator head through BNC style connectors on each laser head. VARIANCES The Eight categories of the Specifications identify the Government?s Minimum Requirement. However, the Government recognizes that the DOHLS herein described is a complex and possibly unique piece of equipment, and it will most likely be supplied via a commercial-off-the-shelf product that has undergone some customization. In order to assure the widest level of competition (which is expected to yield the best product and the best price/value), the Government is amenable to relaxing some of its requirements. Consequently, the Government reserves the right to approve the following variances on a case-by-case basis, without further notice to competitors: ? Cooling Water Temperature may vary outside the 5C - 25C range. ? Laser input power may exceed 208 VAC single phase, 20 amps. ? Laser pulse energies may fall below 5 mJ pulse at 25 kHz operation ? Laser pulse width may exceed 120 ns at 25 kHz operation IF AN OFFEROR WISHES TO SEEK A VARIANCE, the Offer should: (1) identify the variance/amount, and (2) state the impact (cost/schedule/etc.) of bringing the DOHLS into full compliance with the Specification (or, state that full compliance is not possible). It is not necessary to obtain a Variance prior to submitting an Offer. [END SPECIFICATIONS] All contractual and technical questions must be in writing (e-mail or fax) to Linda Kendrick not later than August 10, 2007. Telephone questions will not be accepted. SOURCE SELECTION Selection and award will be in accordance with FAR 52.212-2. The Specifications constitute the Government?s MINIMUM REQUIREMENT. Every proposed DOHLS will be evaluated at the performance level of 25kHz to determine whether the minimum requirements have been met. In the event that the Government receives competing offers for more than one minimally acceptable DOHLS, the Government will consider the following items to be of Significant Value and may base its selection on a tradeoff between Lowest Price and Best Value. ? A One-Year no-cost Warranty is desirable. The Terms and Conditions of a parts/labor warranty will be considered. ? Prompt Delivery and quick installation are desirable. Delivery/Installation schedule/terms will be considered. ? An oscillator head cooling loop water resitivity readout for monitoring laser head cooling water resitivity is desirable. The Terms/Conditions for inclusion of the readout will be considered. ? Higher mJ levels of pulse energy are desirable. ? Higher Total Average Power from each oscillator head is desirable. ? Shorter pulse length is desirable. ? Smaller Beam Diameter is desirable. ? Improvement of Beam Quality is desirable. ? Better Beam Pointing Stability is desirable. ? Smaller overall system size is desirable. ? Smaller overall system weight is desirable. ? Lower overall DOHLS power consumption requirements are desirable. ? Lower overall DOHLS cooling requirements are desirable. ? Inclusion of a digital delay pulse generator for synchronizing laser output timing is desirable. If a digital delay pulse generator is included, it shall accept an external trigger input and it shall provide a TTL output synchronization pulse. ? USB Interface is more desirable than either the firewire or RS-232 port interface. ? Overall performance of the DOHLS at frequencies other than 25 kHz will be considered. It is critical that offerors provide adequate detail to allow evaluation of their offer. (SEE FAR 52.212-1(b)). An ombudsman has been appointed -- See NASA Specific Note "B". It is the offeror's responsibility to monitor the following Internet site for the release of solicitation amendments (if any): http://prod.nais.nasa.gov/cgi-bin/eps/bizops.cgi?gr=D&pin=22 . Potential offerors will be responsible for downloading their own copy of this combination synopsis/solicitation and amendments (if any). Any referenced notes may be viewed at the following URLs linked below.
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