MODIFICATION
99 -- Hotel/Conference Facilities
- Notice Date
- 8/17/2007
- Notice Type
- Modification
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Department of Veterans Affairs;VA Central Office;Acquisition Operations Service (049A3);810 Vermont Avenue, NW;Washington DC 20420
- ZIP Code
- 20420
- Solicitation Number
- VA-101-07-RQ-0497
- Response Due
- 8/24/2007
- Archive Date
- 10/23/2007
- Small Business Set-Aside
- N/A
- Description
- RFQ VA-101-07-RQ-0497 Combined Synopsis/Solicitation Hotel Conference Facilities - Amendment 1 The Department of Veterans Affairs (DVA) has a requirement for Hotel/Conference Room facilities for participants of the Acquisition Training Courses. One (1) class a week scheduled for the following dates: 21 April - 25 April 2008; Two (2) classes a week scheduled for the following dates: 14 April - 18 April 2008 and 28 April - 2 May 2008; and Two (2) classes scheduled for a two (2) week period for the following dates: 14 April - 25 April 2008 and 21 April - 2 May 2008. The simplified acquisition procedures set forth in FAR Parts 12 and 13 shall be used. This is a combined synopsis/solicitation notice and constitutes the only solicitation/written request for quotation that will be issued. The training courses are scheduled for 14 April - 18 April 2008, 21 April - 25 April 2008; 28 April - 2 May 2008; 14 April - 25 April 2008 and 21 April - 2 May 2008. The conference attendees may arrive as early as 13 April 2008 and depart as late as 19 April 2008; 20 April 2008 and depart as late as 26 April 2008; 27 April 2008 and depart as late as 3 May 2008; 13 April 2008 and depart as late as 26 April 2008; and 20 April 2008 and depart as late as 3 May 2008. Summary of List of Requirements (1) Location: Hotels must be located within the Phoenix, AZ Metro area. Properties located in downtown, Phoenix, AZ will receive highest evaluation. Quick and easy transportation and accessibility to hotel location for VA personnel is required. (2) Guest Accommodations: It is estimated that 95 guest rooms will be utilized during two week training period. While the Government will not be responsible for payment of unused rooms, the Contractor must guarantee that the number of rooms listed above will be available for the dates listed. Conference attendees are responsible for payment of their individual room fees which must not exceed the Government per diem rate. (3) Classroom Space: Space will be needed for the following: (a) Three (3) conference rooms will be set up to seat thirty (30) people, classroom style with two (2) individuals per six (6) foot table, one (1) instructor podium in front and one (1) facilitator table in back of conference space on April 14, 2008, April 21, 2008, and April 28, 2008. VA facilitators will provide their own audiovisual (AV) equipment for all meeting rooms on all 3 days. On-site Audiovisual support vendor preferred. Food/Beverage Refreshments will be required each morning and afternoon during the two week training period, from 8:00am until 10:00am and 1:00pm until 3:30pm. An informational network session will be held from 5:00pm to 7:30pm on the following dates: April 15, 2008, April 22, 2008, and April 29, 2008; which will require light refreshment. Billing: The Contractor must provide one master billing to include all services provided per the enclosed List of Requirements at the conclusion of the conference. This billing shall NOT include any fees for participants' rooms and incidentals incurred in connection with their rooms. Participants are responsible for payment of their own hotel room bills. An on-site business center is preferred. The clauses 52.212-1 Instructions to Offerors - Commercial Items, 52.212-3 Offeror Representations and Certifications - Commercial Items, 52.212-4 Contract Terms and Conditions - Commercial Items and 52.212-5 Contract Terms and Conditions to Implement Statutes or Executive Orders - Commercial Items apply to all items in this acquisition and are attached for your review. The contractor must be in compliance with the following clauses: (1) Hotel and Motel Fire Safety Act of 1990 (Public Law 101-391) (http://www.usfa.fema.gov/hotel/public_law.cfm), (2) The Americans with Disabilities Act (Public Law 101-336) (42 U.S.C. 12101 et. Seq.). To be eligible for award under this solicitation/combined synopsis, the offeror must propose for use a facility that is compliant with the aforementioned clause and be listed on the U.S. Fire Administration Hotel and Motel National Master List found at http://www.usfa.fema.gov/hotel/search/cfm. Additionally, the clause at 52.212-2, Evaluation-Commercial Items (JAN 1999) is modified as follows: (a) The government will award a contract resulting from this solicitation/combined synopsis to the responsible offeror whose offer conforming to this solicitation will be most advantageous to the government, price and other factors considered. The North American Industry Classification system (NAICS) code is 531120, with a small business size standard of $6 million. The resulting purchase order shall be firm fixed price. All interested businesses are requested to submit a written quotation. Quotations may be submitted on a SF 1449, SF18 or company letterhead but must include the unit cost as well as extended total cost for all line items on the aforementioned Summary List of Requirements. The quotations shall also include the date that rooms must be reserved by to guarantee availability for the conference dates. The following factors shall be used to evaluate offers: Award will be based on the following factors which are listed in descending order of importance: (1) Dates requested for the two-week training period, (2) Availability of required number of rooms and rates that are at or below the government per diem lodging rate, (3) location, (4) quality of guest accommodations, (5) quality and cost of meeting space, (6) past performance and flexibility of facility/staff, (7) quality, variety and cost of refreshments and (8) general overall atmosphere of the facility. Additionally, ten (10) sleeping rooms for Friday of each of the training weeks should be set aside for participants who are unable to check-out on Friday morning, as a result of flight schedule conflicts. The Technical Proposal and Past performance when combined is equal in importance to price. The closing date of the RFQ is Friday, August 24, 2007 at 12:00 p.m. Firms may fax or e-mail their quotations to (202) 273-7448 or corinthia.price@va.gov.
- Record
- SN01376361-W 20070819/070817220957 (fbodaily.com)
- Source
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