SOLICITATION NOTICE
V -- Denver VAMC Lodging
- Notice Date
- 8/23/2007
- Notice Type
- Solicitation Notice
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Department of Veterans Affairs;Rocky Mountain Network;VISN 19 Contracting;4100 E. Mississippi Avenue, Suite 1110;Glendale CO 80246
- ZIP Code
- 80246
- Solicitation Number
- VA-259-07-RQ-0226
- Response Due
- 9/11/2007
- Archive Date
- 9/26/2007
- Small Business Set-Aside
- N/A
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. Solicitation VA-259-07-RQ-0226 is issued as a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-19. This is a competitive procurement under the North American Industrial Classification (NAIC) Code 721110. The Eastern Colorado Health Care System (ECHCS) intends to contract for six (6) double occupancy hotel/motel rooms within close proximity of the medical center for lodging of eligible veterans in need of treatment at ECHCS for the period of October 1, 2007 through September 30, 2008 with four (4) one-year renewal options. Price shall include six (6) furnished hotel or motel rooms, for authorized eligible veterans. Rooms shall provide a minimum of two (2) double beds in four (4) rooms and two (2) ADA compliant double occupancy rooms. ADA compliant rooms shall be wheelchair accessible and there shall be no physical barriers. All ADA rooms shall comply with the applicable NFPA 101 and ADA guidelines. Two (2) double occupancy rooms and one (1) ADA compliant double occupancy room shall be reserved Sunday through Thursday (five days per week). Two (2) double occupancy rooms and one (1) ADA compliant double occupancy room shall be reserved seven days per week. The Vendor shall make available 5 additional rooms, seven days per week, at the same rate, as required by the ECHCS on a space-available basis. Daily room rates, as quoted in the Schedule of Supplies/Services, shall include all applicable taxes, fees, and any other no-charge services offered to guests of the hotel/motel. Rooms offered shall be within a two (2) mile radius of the Denver ECHCS, 1055 Clermont St., Denver, CO, 80220. All rooms will be inspected prior to award of the contract and prior to exercise of any options. The VA reserves the right to inspect the rooms at least once quarterly. The facility must have a neat and clean appearance both inside and out. Fully furnished hotel/motel rooms shall include Vendor provided utilities and other specified services with a minimum of a TV, clock radio, refrigerator, and local phone access (no deposits required). The hotel/motel rooms shall comply with all city, county and state building codes and ordinances applicable to the ownership and operation of the building in which the rooms are located. The rooms shall be smoke-free. Vendor personnel shall not smoke in the rooms at any time whether or not VA referred occupants are present. Vendor shall supply all utilities including heat, air conditioning, electricity, water and sewer, and basic television cable service. Rooms will be cleaned daily regardless of length of stay of patient occupant. The Vendor shall provide transportation to and from the ECHCS on an hourly basis beginning at 6:00 am and then on each hour until 6:00 pm. After 6:00 pm and before 8:00 pm, the facility will arrange transportation with the Vendor via telephone or fax for occupants awaiting transport, with service available within 30 min. All transportation to and from the ECHCS will be at no additional charge to the VA. The Vendor shall allow contracted rooms to be occupied only by specific individuals referred by authorized personnel of the ECHCS. The VA will inform the Vendor of each individual's name and the expected arrival time at the Vendor's motel/hotel. Services shall be available twenty-four hours per day, seven days per week, 365 days a year, as needed. The Vendor shall use a minimum check in time of 3:00 pm; and a check out of 11:00 am. The only personnel of the ECHCS who are authorized to submit and modify reservations are Lodging Program personnel, 7:30 a.m. to 4:00 p.m., Monday through Friday at 303-393-8020, ext. 4596; after hours, weekends, and holidays, the Administrative Officer of the Day (AOD) will be reached at 303-393-2805. If clarification is needed and the Vendor cannot reach the above personnel, the Vendor shall call the VA operator at 303-399-8020, and have the AOD paged. The authorized dates and length of stay will be documented on the ECHCS Hotel Lodger Log and faxed to the Vendor by authorized VA personnel. In the event that a VA referred occupant refuses to leave the room, the Vendor shall immediately notify authorized VA personnel. Also, in the event that a VA referred occupant checks out of the hotel/motel without prior notice from the VA, the Vendor shall immediately notify authorized personnel at the VA. The Vendor shall submit an invoice to the VA Centralized Financial Service Center, P.O. Box 149971 Austin, TX 78714-8971, for payment of all rooms covered by this contract each month for the previous month. The invoice shall indicate the base charge for six (6) rooms. The Vendor will itemize additional rooms required during the previous month by room number, dates of occupancy, and name of patient occupant. In the event a VA referred occupant is in an emergency situation of any kind, the Vendor shall contact 911 to respond to the emergency. Once the emergency has ended, the Vendor shall notify the authorized personnel at the VA of the situation. Daily room maintenance shall comply with all Federal, State and local laws in compliance with FAR 52.212-4(q). Heating and Cooling Requirements shall be in compliance with State of Colorado Laws. All cooling and heating devices and appliances, including, but not limited to, furnaces, fireplaces, electrical baseboard heaters and water heaters, shall be an approved type in good and safe working order and shall meet all installation and safety codes. Vendor shall maintain all appliances and utility systems. This shall include the cleaning or replacement of air filters for both the heating system (providing the heating system is a forced hot air heating system) and for the cooling system every 30 calendar days. Electrical and Lighting Requirement shall be in compliance with State of Colorado Laws. All electrical equipment, wiring and appliances shall be of an approved type, in good and safe working order and shall meet all installation and safety codes. All plumbing fixtures shall be trapped and vented and connected to an approved sanitary sewer. All sanitary facilities, fixtures, equipment, structures and premises shall be of an approved type, in safe and sanitary condition, in good working order, and meet all installation and safety codes. Vendor shall provide local area, touch-tone, telephone service (no deposit required) for each room with long distance lockout to prevent additional charges to the room. The telephone service may be capable of long distance telephone service when long distance calls are placed using a telephone calling card or other telephone charge method. Vendor shall provide a minimum of one telephone in each room. Telephone service shall be equipped with voice messaging system or front desk message service. Buildings in which space is offered shall be evaluated in accordance with latest editions of the NFPA 101, LIFE SAFETY CODE and AMERICAN DISABILITIES ACT (ADA). Equipment, services, or utilities furnished and activities of other occupants shall be free of safety, health, and fire hazards. When hazards are detected, the Vendor shall promptly correct hazards. Maintenance of Vendor-owned fire extinguishers shall be provided by the Vendor in accordance with NFPA Standard No. 101. As required by code, smoke detectors/alarms shall be installed in each room, office, storage area, hallways and other common areas. Rooms will be wheelchair accessible. Common areas such as hallways shall provide for accessible path of travel for wheelchairs. If elevators are a part of the room complex, they shall conform to the latest requirements of the American National Standard A171 and A171a Safety Code for Elevators, except for elevator emergency recall and shall be inspected and maintained in accordance with American National Standard A17.1, Inspector's Manual for Elevators or equivalent local code. The elevators shall also comply with local codes and ordinances. No activity to the building and/or grounds that would cause an increase in dust, dirt or spores to be airborne (i.e., renovation to the building, movement of earth on the grounds) shall take place without the Vendor's written notification to the VA at least seven (7) calendar days in advance of the event. The Government reserves the right, at any time before and after contract award and during the term of the contract, to inspect the rooms and all other areas of the complex access to which is necessary to ensure a safe and health environment for the VA referred occupants. To be eligible for award under this solicitation, the Vendor must propose for use a facility that is compliant with the requirements of the Hotel and Motel Fire Safety Act of 1990 (Public Law 101-391)(15 U.S.C. 2201 et. Seq.) and is listed on the U.S. Fire Administration Hotel and Motel National Master List found at http:///usfa.fema.gov/hotel/search.cfm. Offers proposing facilities that are not listed will be rejected as non-responsive. In addition, the Vendor's facility must be compliant with the requirements of the Americans with Disabilities Act (Public Law 101-336)(42 U.S.C. 12101 et. Seq.). To be eligible for award contract shall be in compliance with the Health Insurance Portability and Accountability Act (HIPAA) and sign a Business Associate Agreement (BAA). In accordance with FAR 52.212-2, the Government will award a contract resulting from this solicitation to the responsible Vendor whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Proposals will be evaluated on the basis of Technical and Cost Factors. Award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors. The Vendor shall submit adequate information for evaluation purposes on the following evaluation criteria. Each are shall be specifically labeled and identifiably separate from other areas. Price shall be submitted under separate cover from the other evaluation criteria. Past performance information is one indicator of a Vendor's ability to perform the contract successfully. The currency and relevance of the information, source of the information, context of the data, and general trends in Vendor's performance will be considered. Provide a list of your contracts similar to this proposed contract. Vendors shall submit the following information: Name and address of the agency or firm with whom the contract is/was held; Name and phone number of responsible contracting official administrating the contract; Contract number, dollar amount and date of award or period of performance; and Description of the contract and status (i.e. in progress, completed, etc). The Vendor's capabilities to perform lodging as described herein should be described as follows: Room requirements; Transportation requirements; General building requirements; Ability to meet requirement of the Hotel and Motel Fire Safety Act of 1990; Ability to meet requirements of the Americans with Disabilities Act; Ability to meet requirements of Health Insurance Portability and Accountability Act (HIPAA); Ability to meet all licensing/permitting, insurance and any other requirements as required by federal, state and local regulations; Service location will be located in the Denver area within a 2 mile radius of the Denver Veterans Medical Center and within a safe environment as demonstrated by local law enforcement reports. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful Vendor within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. The provisions at FAR 52.212-1, Instructions to Offerors-Commercial items applies to this acquisition with the following changes, items (e) and (h) of the standard clause are deleted. Offerors shall include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications-Commercial items, with their offer. The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition which shall include the following clauses: 52.219-14, 52.222-19, 52.222-21, 52.222-35, 52.222-36, 52.222-37, 52.222-41, 52.222-42, 52.225-3, and 52.232-33. The following standard FAR and VAAR clauses are incorporated and apply to this acquisition: FAR 52.203-3, 52.203-7, 52.203-10, 52.215-6, 52.215-8, 52.215-19, 52.217-8, 52.217-9 (which provides that the Government may extend the term of the contract within 60 calendar days, provided that the Government shall provide a preliminary notice of intent at least 60 calendar prior to the expiration date; and services under this contract shall not exceed five (5) years), 52.232-18, 52.232-19 (which provides that funds are not authorized past September 30 of any fiscal year, unless written authorization is received from the Contracting Officer), and VAAR 852.270-1. Interested offerors may submit their proposals along with a completed copy of the provision at FAR 52.212-3 Offerors Representations and Certifications-Commercial Items, on or before 4:30 p.m., September 11, 2007. Quotations may be provided to the Contracting Officer at the address above or fax at (303) 691-6558.*****
- Place of Performance
- Address: Department of Veterans Affairs;Eastern Colorado Health Care System (ECHCS);1005 Clerment Street;Denver, Colorado
- Zip Code: 80220
- Country: USA
- Zip Code: 80220
- Record
- SN01382712-W 20070825/070823221207 (fbodaily.com)
- Source
-
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