Loren Data's SAM Daily™

FBO DAILY ISSUE OF AUGUST 31, 2007 FBO #2104
MODIFICATION

W -- Lease of Digital Mail Metering System Services

Notice Date

8/29/2007
 

Notice Type

Modification
 

NAICS

532299 — All Other Consumer Goods Rental
 

Contracting Office

Department of Labor, Office of the Assistant Secretary for Administration and Management, Procurement Services Center, S-4306 200 Constitution Avenue, NW, Washington, DC, 20210-0001, UNITED STATES
 

ZIP Code

20210-0001
 

Solicitation Number

DOL079RQ20451
 

Response Due

9/4/2007
 

Archive Date

9/19/2007
 

Point of Contact

Allison Friloux, Jr., Procurement Policy Analyst, Phone 202-693-4570/4581, Fax 202-693-4579,
 

E-Mail Address

friloux.allison@dol.gov
 

Small Business Set-Aside

Total Small Business
 

Description

This is a Combined Synopsis-Solicitation, Request for Quotation (RFP) for GSA FSS Schedule Competition to Lease of Digital Mail Metering System Services for the US Department of Labor. This solicitation is for commercial items prepared in accordance with the format in FAR, Part 8.4 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested, and a written solicitation will not be issued ? Contractor shall ensure that services to the Department of Labor (DOL) is affective and the contractor operation, including management, supervision, and shall coordinate to ensure that the offeror quote is in accordance with the statement of work and meets DOL need as specified in this RFQ. All documents, including e-mails submitted to the Government shall include the following in reference RFQ number as follows: REQUEST FOR QUOTATION (RFQ) Number DOL079RQ20451 as follows: (1) Action Code: R. (2) Date: August 29, 2007 (3) Year: FY 2008 (4) Government Printing Office (GPO) Billing Account Code. N/A (5) Contracting Office ZIP Code. 20210-0001 (6) Classification Code: Provided by the offeror as a response to the RFQ (7) Contracting Office Address: 200 Constitution Ave NW, Washington, DC. (8) Subject: Lease of Digital Mail Metering System Services for the US Department of Labor. (9) Proposed Solicitation Number: DOL079RQ20451 (10) Opening and Closing Response Date: 8/29/2007 through 9/4/2007 (11) Contact Point or Contracting Officer: Allison E. Friloux, Jr. (12) Contract Award and Solicitation Number: N/A (13) Contract Award Dollar Amount: $40,118.40 (14) Contract Line Item Number: See item number (c) 2 below. (15) Contract Award Date. 10/1/2007 (16) Contractor: Pitney Bowes, Inc. (17) Description: See item number c, below. (18) Place of Contract Performance: Washington, DC (19) Set-aside Status: 100% - Set-Aside to Small Business with current GSA Schedule Contracts in the GSA E-Schedule Library (b) Transmittal: Transmissions to the GPE must be in accordance with the interface description available via the Internet at http://www.fedbizopps.gov. (c) General format for ?Description.? Contractor shall prepare a clear and concise description of the supplies and/or services that is not unnecessarily restrictive of competition and shall allow a prospective offeror to make an informed business judgment as to whether a copy of the solicitation should be requested including the following, as appropriate: (1) National Stock Number (NSN) if assigned: Not Applicable. (2) SPECIFICATION/DESCRIPTION/STATEMENT OF WORK and whether an offeror, its product, or services must meet a qualification requirement in order to be eligible for award, and identification of the office from which additional information about the qualification requirement may be obtained (see Subpart 9.2): The contractor shall provide a leased digital mail meter equipment and complete operations software, including maintenance services that meet all the requirements cited herein for 21 Department of Labor, Employment & Training Administration (ETA) field office locations (cited cities attached) throughout the United States. The system must include a low volume digital, fast, accurate processing, and user friendly system for each of the 21 areas. The system must be semi-automatic, mixed media feeding that processes, creates postage, and securely seals various sizes of flat and parcel mail, e.g. postcards (up to 5/16? thick), self-sealers, mail of different sizes and thicknesses (up to 3? depth), etc.and envelopes up to 11? x 13?, at a minimum speed of 65 pieces per minute. The system shall be capable of processing sealed and non-sealed envelopes. It shall contain an automatic sensor for selected mail classes and imprinting the correct and most appropriate postage (based on DOL?s USPS, UPS, Fed-Ex Carrier rates and fees). A clear and clean inkjet printing technology also shall be included. The system shall be capable of providing an indication for missed mail pieces to detect unmetered mail.Workstation Interface with the digital meter and a PC must be a part of the mailing system, which includes vendor support to both Vendor and DOL hosting of the system. It must track and report expenses for up to 100 accounts. The system shall be capable of automatic date and time and advance date stamping incoming mail and have a ?Low Postage? and ?Low Ink? warnings. Internal controls within the system must not allow the accidental application of too little or too much postage. A minimum of a 100 lb Differential Scale with DOL Express Carrier Rates also must be included within the system. Postal inscriptions, e.g. Air Mail, Printed Matter, First Class, Priority Mail, Presorted Standard, Presorted First Class, Par Avion, etc. shall be in memory on the proposed system. The system shall have electron digital-information Based indica (IBI) commercial meters with Facing Identification Mark (FIM) compliance. It must be fully meet all OSHA and USPS regulations, requirements, including the latest Indica Technology-IBI, and networking and other security standards.. It must have the capability of downloading data to 3rd party applications and create reports tailored to ETA needs and requirements. The system must be compatible with DOL/ETA network printers and utilize additional printers added to the included PC workstation. Routine Preventative Maintenance is included in the lease cost and a schedule of preventive maintenance activities shall be provided by the vendor. Service calls must be responded to within 4 hours after receiving the call and service must be rendered in a timely manner and completed by a trained technician. Vendor shall have the capability of providing 24 hour, 7 day a week, 365 days a year support. All installation, training of all ETA staffers (located in 21 regional or field offices) responsible for the mail function, software updates, meter rentals, and maintenance fees shall be included in the lease/purchase costs. The vendor shall provide a Demo/Training website for updating and enhanced training needs. DOL/ETA City and State locations for the proposed Delivery Order for Leased Digital Mail Metering Configuration and Services as follows: Atlanta,GA Chicago, IL Birmingham, AL Jacksonville, FL Savannah, GA Louisville, KY Jackson, MS Columbia, SC Nashville, TN Memphis, TN Knoxville, TN Chattanooga, TN Columbus, OH Bay City, MI Indianapolis, IN Orland Park, IL Madison, WI Akron, OH Detroit, MI Battle Creek, MI Toledo, OH If, awarded, the estimated or anticipated period of performance of the proposed delivery order against the offeror GSA FSS Schedule Contract is from 10/1/2007 through 9/30/2008. (3) Manufacturer, including part number, drawing number, etc: See item number c, above. (4) Size, dimensions, or other form, fit or functional description: See item number c, above. (5) Predominant material of manufacture: See item number c, above. (6) Quantity, including any options for additional quantities: See item number c, above. (7) Unit of issue: See item number c, above. (8) Destination information: FOB Destination. (9) Delivery order schedule: 10/1/2007 through 9/30/2008. (10) Duration of the contract period: 10/1/2007 through 9/30/2008. (11) For a proposed delivery order action in an amount estimated to be greater than $25,000 but not greater than the simplified acquisition threshold, enter? $40,118.40. (i) A description of the procedures to be used in awarding the contract (e.g., request for oral or written quotation or solicitation): Incorporate the proposed RFQ and offeror written quote, both technical quote and cost quote (Itemized), written warranty information and/or coverage for 1 year of services, and description of the maintenance coverage, and any other information concerning the leased of equipment, supplies, and/or services provided by the offeror. (ii) The anticipated award date: 10/1/2007. (12) For Architect-Engineer projects and other projects for which the supply or service codes are insufficient, provide brief details with respect to: location, scope of services required, cost range and limitations, type of contract, estimated starting and completion dates, and any significant evaluation factors: Not Applicable. (13) Numbered notes (see paragraph (e) of this section), including instructions for set-asides for small businesses: Not applicable. (14) In the case of noncompetitive contract actions (including those that do not exceed the simplified acquisition threshold), identify the intended source (see paragraph (e) of this section) and insert a statement of the reason justifying the lack of competition: Not applicable. (15) Insert a statement that all responsible sources shall submit a bid, proposal or quotation which shall be considered by the agency: Offeror shall submit separate bound technical quote and separate bound ITEMIZED cost quote for each item or line item, including the description or salient characteristics, and model and part number, GSA SIN number, copy of the warranty coverage, and any other factors to support each item, (be clear and specific in the technical proposal response) quote shall identify their company?s capability to provide product and services to the Government by the closing date. Offerors submitting proposal in accordance with their GSA schedule contract shall provide a copy of the schedule contract number and shall include the expiration date, price, terms and conditions (the whole or entire schedule contract copy approved by GSA, including the identification of each priced special item number (SIN?s), and modifications identifying any price schedule SIN numbers) and provide it in their business cost/price proposal and the pricing shall be visable to read in the GSA schedule contract or the proposal will be consider unacceptable as follows: Offeror may be considered non-responsive to this RFQ if the contractor fails or do not comply with the requirements to provide a complete RFQ package response to the Government herein. The response shall include information that each item priced is under GSA contract or open market supplies and services to the Government. The cost quote shall outlined pricing as provided in the offeror?s GSA FSS contract. Offeor shall provide a copy of their GSA FSS contract in its entirety for review and verification of the price structure, warranty coverage, description of maintenance schedule, and any other information that clearly outlined that the offeror?s quote submission is in accordance with the price, terms, and conditions as outlined in their GSA FSS contract. Offeror maybe consider non-responsive should their submission is non in compliance with the requirement provided in this Solicitation/Synopsis/RFQ. Additionally, offerors shall provide the names of at least three (3) business references-clients that may be contacted by the Contracting Officer for relevant contracts and sub-contracts within the last three (3) to five (5) years in the submitted quote. The client reference should be on project/work in similar or same nature. You may list federal government, agencies of state and local governments, and commercial customer sources. Documents shall be provided in the offerors technical proposals. Include the name of the contact person and a telephone number for the preferences you provide as follows: 1. Name of contracting activity; 2. Contract and/or BPA Agreement number; 3. Task order numbers; 4. Contract type; 5. Total contract value; 6. Contract work; 7. Contracting officer, telephone number and E-mail address; 8. Program manager, telephone number and E-mail address; 9. Contracting officer technical representative, telephone number and E-mail address; 10. Administrative contracting officer, if different from #9, telephone number and E-mail address; and 11. List of major subcontractors. The Government reserves the right to contact any client concerning the offeror past performance experience and history. (16) If solicitations synopsized through the GPE will not be made available through the GPE, provide information on how to obtain the solicitation: Not applicable. (17) If the solicitation will be made available to interested parties through electronic data interchange, provide any information necessary to obtain and respond to the solicitation electronically: FedBizOps. (18) If the technical data required to respond to the solicitation will not be furnished as part of such solicitation, identify the source in the Government, if any, from which the technical data may be obtained: FedBizOps. (d) Set-asides. When the proposed acquisition provides for a total or partial small business set-aside, HUBZone small business set-aside, or a service-disabled veteran-owned small business set-aside, the appropriate Numbered Note will be cited: 100% Set-aside small business. No other designation is required or necessary. (e) Numbered notes. Numbered Notes are footnotes to be used by contracting officers to eliminate the unnecessary duplication of information that appears in various announcements. An explanation of the numbered notes appears at http://www.fedbizopps.gov: None. (f) Codes to be used in Synopses to identify services or supplies. Contracting officers must use one of the classification codes identified at http://www.fedbizopps.gov/ to identify services or supplies in synopses: R (g) Cancellation of synopsis. Contracting officers should not publish notices of solicitation cancellations (or indefinite suspensions) of proposed contract actions in the GPE. Cancellations of solicitations must be made in accordance with 14.209 and 14.404-1: Not applicable. Questions concerning the above shall be submitted by e-mail (Friloux.allison@dol.gov) and by 8/31/2007, 12 noon, E.S.T. Response to all questions will be posted to FedBizOps as an amendment to the above Combined Synopsis-Solicitation, Request for Quotation (RFQ) number DOL079RP20451. Telephone calls will not be accepted concerning this solicitation. Offeror shall check the FedBizOps website for daily submission of any amendments or other information is the responsibility of the offeror and their submission in response to this solicitation. NOTE: THIS NOTICE WAS NOT POSTED TO FEDBIZOPPS ON THE DATE INDICATED IN THE NOTICE ITSELF (29-AUG-2007); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT fbo.support@gsa.gov REGARDING THIS ISSUE.
 

Web Link

Link to FedBizOpps document.
(http://www.fbo.gov/spg/DOL/OASAM/WashingtonDC/DOL079RQ20451/listing.html)
 

Place of Performance

Address: 200 Constitution Ave NW

Zip Code: 20210-0001

Country: UNITED STATES
 

Record

SN01390081-F 20070831/070829230237 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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