SOLICITATION NOTICE
70 -- Audiovisual system for new CE Complex
- Notice Date
- 9/4/2007
- Notice Type
- Solicitation Notice
- NAICS
- 443112
— Radio, Television, and Other Electronics Stores
- Contracting Office
- Department of the Air Force, Air Education and Training Command, Altus AFB Contracting Squadron, 303 J Ave Bldg 302, Altus AFB, OK, 73523-5132, UNITED STATES
- ZIP Code
- 00000
- Solicitation Number
- F1B3R27155A002
- Response Due
- 9/14/2007
- Archive Date
- 9/29/2007
- Small Business Set-Aside
- Total HUB-Zone
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation number F1B3R27155A002 is hereby issued as a Request for Quote. This acquisition is 100% set aside for HUBZone Small Business concerns and is under North American Industry Classification Standards (NAICS) code 443112, with less than 500 employees. This solicitation requires the design, purchase, delivery and installation of below items IAW the Statement of Work. *** While a pricing breakdown will aid in vendor selection, a final quotation in a single line item, lump sum price is required. Any shipping installation, etc costs need to be included in this lump sum. Vendor quotes received that do not include a quotation in this format will be asked to revise quote to fit this format: Line Item 0001: Audiovisual system for conference and training rooms in new BCE complex, BLDG 358 Altus AFB, OK. Total Price:$XX *** Audiovisual System for the Altus AFB Base Civil Engineer Complex Phase II ?V Conference and Training Rooms 1.0 INTRODUCTION The 97 Civil Engineer Squadron (97 CES) has a requirement for the design of an audiovisual system for the Base Civil Engineer Complex (BCE) Phase II ?V Conference and Training Rooms. The different conference and training rooms are constructed to properly accommodate from 12 to 50 attendees with some also containing audiovisual equipment booths. Drawings available by request. 2.0 BACKGROUND The audiovisual system will establish conference and training rooms with the latest available capability and technology and shall incorporate the latest commercial-off-the-shelf technology to meet current and future 97 CES needs and requirements. Audiovisual display and control equipment shall be required within the conference and training rooms with the ability to support permanently installed audio and visual equipment including, but not limited to, video/data screens, video/data projectors, flat panel displays, ADA compliant podiums, light dimming controls, consoles, video switchers, VCRs, control systems, amplifiers, mixers, monitors, Network (LAN) cable drops, hearing impaired equipment, audio systems, speakers, and cable/satellite feed. Additionally, the audiovisual display system shall have the ability to support installed Government Furnished Equipment (GFE) hardware including, but not limited to, personal computers (PCs), external inputs from the existing LAN, and standalone PCs that might be brought into the conference rooms. This effort will be performed in two phases: Phase I - detailed system design, and Phase II - procurement, installation, and testing of the audiovisual system. Phase I ?V Detailed System Design. The contractor shall provide a detailed system design package, including proposed equipment lists, floor plans, level two drawings, and system charts, etc. Phase II ?V Procurement, Installation, and Testing of Audiovisual System. Upon approval of the Program Officer, Phase II will be initiated to procure specified hardware and software necessary to install the audiovisual system. Within fifteen (15) days after the completion of Phase II, the contractor shall deliver a ??turnkey?? system reusing as much of the current MIC??s legacy equipment as possible. The contractor shall also provide accurate wiring diagrams, block diagrams, and/or schematics for all newly installed audiovisual equipment and corresponding hardware to show actual configuration and connectivity. Additionally, cables shall be physically labeled at interface points in accordance with the configuration baseline provided in the documentation. Room drawings will be provided to the audio/visual (A/V) contractor prior to the beginning of phase II. The Program Officer will provide the applicable documentation concerning seating layout and room specifications. 3.0 REQUIREMENT 3.1 Phase I - System Design (Base) The contractor shall assist the Program Officer in defining system requirements and shall translate those requirements into a detailed system design. The Program Officer will review design documentation and approve the final configuration to ensure each system meets the government??s requirements. 3.2 Phase II - System Procurement/Customization Upon the Program Officer??s approval, the contractor shall procure (off-the-shelf components or produce any custom hardware or software) all materials and equipment that meet the government??s requirements. Items shall be received, inspected, and stored by the contractor until system installation. The contractor shall provide a bi-weekly status report to the Program Officer that tracks the procurement/acquisition of the approved equipment. 3.3 Phase II - System Installation The contractor shall integrate system components off-site to the maximum extent possible. When the systems/subsystems are ready for installation and programming, the contractor shall coordinate with the Program Officer to determine the installation schedule. The contractor shall provide a weekly status report to the Program Officer that includes labor and materials necessary to transport, stage, integrate, and test the audiovisual system. The report shall also include any cable runs needed to connect to other system components and/or existing LAN networks. A test plan and procedures shall be developed and approved by the Program Officer prior to formal on-site acceptance testing to demonstrate full system capabilities for all input and output devices and system controls. The acceptance test shall be conducted by the contractor??s personnel and witnessed by the Program Officer. If the results of the test are unacceptable, the contractor shall have fifteen (15) business days to satisfactorily demonstrate an acceptable, operational system. Installation procedures and work performed shall be in compliance with the latest version of the National Electric code, industry standards for audio visual facilities, and local building codes. 3.4 Phase II - System Training Once the system has been successfully installed by the contractor and is accepted by the Program Officer, the contractor shall conduct on-site training for government personnel. This training shall cover basic system operation and control, and shall include ??hands-on?? demonstration of all available system input sources (hard copy, transparencies, LAN applications, video/audio, VCR, video teleconferencing, video/audio distribution to other conference rooms, and external PC inputs) and output destinations. 4.0 LEVEL OF EFFORT The required number of personnel, and the total anticipated annual hours for this effort is to be provided by the offeror. 5.0 PERSONNEL REQUIREMENTS Proposed personnel must be able to perform the services described in paragraph 3.0 above, along with any certifications (BARCO, SANYO, etc.) or degrees and work experience pertaining to audio visual technology and/or engineering. 6.0 PERIOD OF PERFORMANCE The period of performance for Phase I will be from the execution date of the Award through two (2) months thereafter. The period of performance for Phase II shall be from the approval of design and release of the building for use through two months thereafter. 7.0 PLACE OF PERFORMANCE The work will be performed at the contractor??s facility. Installation will take place at 97 CES, Bldg 358, 401 L Ave, Altus AFB, OK 73523. 8.0 DELIVERY SCHEDULE Delivery and installation of the audiovisual system will be coordinated with the Program Officer. 10.0 PROPOSAL REQUIREMENTS The offeror??s proposal should be divided into two sections: (1) technical and (2) cost. The length of the technical section shall be no more than thirty (30) pages, exclusive of resumes. The length of the cost section shall be no more than fifteen (15) pages. There is no page limitation on the resume(s). The proposal should be written and organized so as to be compatible with the requirements, company??s organization and accounting structure, and proposed costs. The proposal should contain information sufficient to evaluate in accordance with the evaluation factors stated in paragraph 11.0 below. 11.0 EVALUATION FACTORS Proposals will be evaluated utilizing the following factors, in no order of importance: 1. Technical approach to the work specified above; 2. Qualification of proposed personnel; 3. Corporate and past experience of at least three (3) previous projects of similar scope and scale; and 4. Price The Government will award a Purchase Order to the responsible offeror that represents the best value to the Government based on the evaluation factors stated above. The Government reserves the right to award to other than the lowest priced offer. 12.0 WARRANTIES The contractor shall submit Original Equipment Manufacture (OEM) warranties of the equipment manufacturers and identify the government as benefactor. The contractor shall guarantee his design and workmanship for a minimum of one year -- to include system functionality, cable connections, and general workmanship -- from final acceptance by the government. 13.0 GOVERNMENT-FURNISHED INFORMATION Construction drawings will be provided by 97 CES. Therefore, the drawings may not be complete. Adjustments to delivery times will be made to compensate for lack of confirmed drawings. PC network communications capabilities should be identified by the contractor with the assistance of the Program Officer. Contractor requests for other specific information, which may be required during this project, will be addressed and provided when needed. 14.0 DELIVERABLES The contractor shall provide the following items to the Program Officer. ?X Plan of Action and Milestone (POA&M) detailing program events and milestones. The plan of action and milestone chart should show the required tasks, milestones, task relationships, and estimated cost/hours for the duration of the project two (2) weeks after the effective date of the Purchase Order. ?X Detailed system level design documentation and drawings. The package shall include interface block diagrams, actual equipment lists, cable block diagrams, room floor plans, and system specifications. Documentation must be in Microsoft Word 2003 format and wiring schematics, and/or block diagrams in AutoCAD (.DWG format) on CD/DVD. Detailed system level design and documentation and drawings shall be submitted to the Program Officer prior to the detailed design review. The documentation and drawings are due four (4) weeks after the effective date of the Purchase Order. Adjustments to delivery times may be necessary to accommodate fluctuations in construction schedules. ?X Three (3) complete sets of operations and maintenance manuals (including any drawings) for each individual type of equipment delivered (electronic and hardcopy). The operations and maintenance manuals are due seven (7) business days after the final acceptance test. ?X System Test and Acceptance Plan that provides test strategy and procedures. The system test and acceptance plan is due twenty-one (21) days prior to acceptance testing. ?X Complete System Level Documentation. Documentation shall include interface block diagrams, cable block diagrams, room layout drawings, and proposed equipment lists with salient characteristics, specifications, and costs. This documentation shall be reviewed by the Program Officer before a system design review at the Office of Naval Research. The contractor shall be present at the design review to present the detailed design, field any questions about the design, provide clarification, and make changes as needed. 15.0 DETAILED REQUIREMENTS 15.1 All Rooms All rooms must meet 15.1 Conference Room A1005 This room seats 50 people, has equipment room A1004, a large electronic lectern and requires the following: ?X DVD and Video CD playback ?X VHS playback ?X Cable/Satellite playback capability (Cable/Satellite is government furnished) ?X Personal Computer display capability (Computer will be government furnished) ?X Sound System (Does not require public address capability) ?X Ceiling mounted WXGA or better projector with ceiling mounted retractable screen ?X 65?? or larger Plasma Display 15.2 Training Rooms A1018 and A1021 Training Rooms A1018 and A1021, share equipment room A1020, have large electronic lecterns and require the following in each room: ?X DVD and Video CD playback ?X VHS playback ?X Cable/Satellite playback capability (Cable/Satellite is government furnished) ?X Personal Computer display capability (Computer will be government furnished) ?X Sound System (Does not require public address capability) ?X 65?? or larger Plasma Display 15.2 Conference Rooms A1029, A1054 and A1087 Conference Rooms A1029, A1054 and A1087 do not have equipment rooms and require the following: ?X Personal Computer display capability (Computer will be government furnished) ?X Stand Alone PC Connection ?X Ceiling Mounted Projector or Wall Mounted LCD/Plasma Display This acquisition utilizing simplified procedures authorized by FAR 12.603, Streamlined Solicitation for Commercial Items. One award will be made based on price and delivery time. All quotations shall be submitted through the incorporation of FAR Clause 52.212-1, Instructions to Offerors -Commercial Items, (Jan 2004) by reference. This clause is amended to read: Submit signed and dated offer to 97 CONS/LGCB, 303 Ave J, Bldg. 302, Altus AFB OK 73523-5132 at or before 1400 (2:00 P.M.) CST, 14 Sep 2007. Quotations may be sent via mail to the above-stated address, faxed to (580) 481-5138, or submitted by e-mail to: joshua.stone@altus.af.mil. The incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-08 effective 30 June 2007. The following clauses and provisions shall also be included in this solicitation: FAR 52.252-2,Clauses Incorporated by Reference (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: http://farsite.hill.af.mil/ (End of Clause). FAR 52.203-6, Restrictions on Subcontractor Sales to the Government ?V Alternate 1 (SEP 2006); and FAR 52.203-7, Anti-Kickback Procedures (JUL 1995). FAR 52.212-3, Offeror Representations and Certifications-Commercial Items (NOV 2006), shall also be incorporated. FAR 52.212-4, Contract Terms and Conditions-Commercial Items (FEB 2007), is incorporated by reference and applies to this acquisition. FAR 52.212-4(c) is hereby tailored as follows: Changes in the terms and conditions of this contract may be made only by written agreement of the parties with the exception of administrative changes (such as changes in paying office, appropriation data, etc) which may be changed unilaterally by the Government. FAR 52.252-6, Authorized Deviations in Clauses (APR 1984), (a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of ??(DEVIATION)?? after the date of the clause. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (JUN 2007) (DEVIATION) (a) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (a) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation. (1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor??s directly pertinent records involving transactions related to this contract. (2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved. (3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law. (b) (1) Notwithstanding the requirements of any other clause in this contract, the Contractor is not required to flow down any FAR clause, other than those in paragraphs (i) through (vii) of this paragraph in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause. (i) 52.219-8, Utilization of Small Business Concerns (May 2004)(15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $550,000 ($1,000,000 for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities. (ii) 52.222-26, Equal Opportunity (Mar 2007)(E.O. 11246). (iii) 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Sep 2006)(38 U.S.C. 4212). (iv) 52.222-36, Affirmative Action for Workers with Disabilities (June 1998)(29 U.S.C. 793). (v) 52.222-39, Notification of Employee rights Concerning Payment of Union Dues or Fees (Dec 2004) (E.O. 13201). (vi) 52.222-41, Service Contract Act of 1965, as Amended (Jul 2005), flow down required for all subcontracts subject to the Service Contract Act of 1965 (41 U.S.C. 351, et seq.) (vii) 52.247-64, Preference for Privately-Owned U.S. Flag Commercial Vessels (Feb 2006)(46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64, (2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations. (End of Clause) FAR 52.204-7, Central Contractor Registration (JUL 2006); FAR 52.209-6, Protecting the Government??s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (SEP 2006); FAR 52.212-2, Evaluation ?V Commercial Items; FAR 52.219-3, Notice of HUBZone Small Business Set-Aside; FAR 52.219-6, Notice of Total Small Business Set-Aside (JUN 2003); FAR 52.219-28, Post Award Small Business Program Representation (June 2007); FAR 52.222-3, Convict Labor; FAR 52.222-21, Prohibition of Segregated Facilities (FEB 1999); FAR 52.222-26, Equal Opportunity (E.0.11246) (MAR 2007); FAR 52.222-35, Equal Opportunity for Special Disabled, Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans, (SEP 2006); FAR 52.222-36, Affirmative Action for Handicapped Workers (29 V.S.C. 793) (JUL 2005); FAR 52.225-13 Restriction on Certain Foreign Purchases (FEB 2006); FAR 52.232-33 Payment by Electronic Funds Transfer- Central Contractor Registration (31 V.S.C. 3332) (OCT 2003); FAR 52.233-1 Disputes; FAR 52.233-3, Protest after Award (Aug. 1996); FAR 52.247-34, F.O.B. Destination (NOV 1991); FAR 52.225-1, Buy American Act ?V Supplies (June 2003); FAR 52.225-3, Buy American Act -- Free Trade Agreements--Israeli Trade Act (Jan 2004); FAR 52.225-4, Buy American Act -- Free Trade Agreements--Israeli Trade Act Certificate (Nov 2006); FAR 52.225-5, Trade Agreements (Nov 2006); FAR 52.253-1, Computer Generated Forms (JAN 1991); FAR 52.252-6, Authorized Deviations in Clauses (Apr 1984). The DFARS clauses and provisions that apply to this solicitation are: DFARS 252.204-7004, Required Central Contractor Registration (NOV 2003); DFARS 252.209-7001, Disclosure of Ownership or Control by the Government of a Terrorist Country (OCT 2006); DFARS 252.225-7000, Buy American Act-Balance of Payments Program Certificate (JUN 2005); DFARS 252.225-7020, Trade Agreement Certificate (JAN 2005); DFARS 252.225-7035, Buy American Act-NAFTA Implementation Act-Balance of Payments Program Certificate (OCT 2006); DFARS 252.232-7003, Electronic Submission of Payment Request, (MAR 2007); and DFARS 252.204- 7004, ALT A Required Central Contractor Registration (NOV 2003). In addition, AFFARS 5352.201-9101, Ombudsman (AUG 2005); AFFARS 5352.242-9000, Contractor Access to Air Force Installations (JUN 2002) also applies to this Solicitation. Award shall be made only to contractors who have registered and are current in the Central Contractor Registration (CCR) database. CCR registration can be accomplished online at: http://www.ccr.gov. Additional information concerning CCR registration may be obtained by calling: 888-227-2423. In addition, each offeror shall ensure their registration on the Online Representations and Certifications (ORCA) website: http://orca.bpn.gov. Contractor MUST be registered in CCR and ORCA under the NAICS code for this solicitation to be considered for award. Failure to do this will result in a forfeiture of your submittal. When submitting a bid Vendors must submit in writing that they are registered under the NAICS code for this solicitation, as well as certify that they are a small business concern under the NAICS code for this Solicitation (per FAR 52.219-28). The single source of entry for all documentation pertaining to this acquisition will be on the government procurement website at http://www.fbo.gov. All interested parties are responsible for checking this website to ensure they have the most current information (i.e. amendments issued, changes to the requirement, etc). Points of contact include: Joshua Stone, Contract Administrator, 580-481-6217; and Bert Peterson, Contracting Officer, 580-481-5838. Please direct all questions concerning this acquisition to 97 CONS/LGCB, 303 J Ave, Bldg. 302 Altus AFB, OK 73523-5132 (Attn: A1C Joshua Stone). You may also contact said P.O.C. via phone: (580) 481-6217, fax: (580) 481-5138, or e-mail: joshua.stone@altus.af.mil.
- Place of Performance
- Address: Altus AFB, OK
- Zip Code: 73523
- Country: UNITED STATES
- Zip Code: 73523
- Record
- SN01393991-W 20070906/070904220700 (fbodaily.com)
- Source
-
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