SOLICITATION NOTICE
G -- YOUTH SPORTS OFFICIAL
- Notice Date
- 9/7/2007
- Notice Type
- Solicitation Notice
- NAICS
- 711219
— Other Spectator Sports
- Contracting Office
- Department of the Air Force, United States Air Force Europe, 52 CONS - Spangdahlem, Spangdahlem AB Unit 3910 Bldg 2007, Spangdahlem AB, Germany, AE, 09126-3910, UNITED STATES
- ZIP Code
- 00000
- Solicitation Number
- F3W3307240A001
- Response Due
- 9/17/2007
- Archive Date
- 10/2/2007
- Description
- THIS IS A COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS PREPARED IN ACCORDANCE WITH THE FORMAT IN SUBPART 12.6 AS SUPPLEMENTED WITH ADDITIONAL INFORMATION INCLUDED IN THIS NOTICE. THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION. PROPOSALS ARE BEING REQUESTED AND A WRITTEN SOLICITATION WILL NOT BE ISSUED. THERE IS CURRENTLY NO FUNDING FOR THIS REQUIREMENT. ***************************************************************** Purchase Request Number: F3W3307240A001 - Request for Quotation This document incorporates provisions and clauses in effect through the Federal Acquisition Circular 2005-07. ***************************************************************** Line Item 0001: INITIAL SET UP FEE PER SPORTS SAEASON TO INCLUDE PURCHASING CURRENT RULE BOOKS, ESTABLISHING SCHEDULE AND CONDUCTING CERTIFICATION COURSE PRIOR TO SEASON BEGINNING; QUANTITY: 5 EACH Line Item 0002: OFFICIATING YOUTH BASKETBALL GAMES ACCORDING TO THE SOW FROM JAN 08 TO MAR 08. ; QUANTITY: 1 EACH Line Item 0003: OFFICIATING YOUTH INDOOR SOCCER GAMES ACCORDING TO THE SOW FROM FEB 08 TO APR 08; QUANTITY: 1 EACH Line Item 0004: OFFICIATING YOUTH WRESTLING TOURNAMENT FOR ONE DAY ACCORDING TO THE SOW; QUANTITY: 1 EACH Line Item 0005: OFFICIATING YOUTH BASEBALL/SOFTBALL ACCORDING TO THE SOW APR 08 TO JUN 08 ; QUANTITY: 1 EACH Line Item 0006: OFFICIATING OUTDOOR SOCCER ACCORDING TO THE SOW SEP TO NOV 08; QUANTITY: 1 EACH *** Period Of Performance: 1 OCT 07 ? 30 SEP 08 *** STATEMENT OF WORK (SOW) FOROFFICIATING SERVICES Required by the YOUTH SPORTS PROGRAMS at Spangdahlem AB, Germany 2008 SEASON GENERAL Provide officials for the Youth Sports Program in accordance with the following specifications: Contractor shall furnish Sports Association Certified Officials (paragraph 3) for each scheduled youth sports game & all tournaments. CONTRACTOR SERVICES 1. Contractor shall furnish appropriately dressed Sports Association rules trained officials (paragraph4) for each scheduled and assigned game, to include youth games & tournaments. Sports to be officiated include basketball, indoor soccer, baseball and softball, wrestling and outdoor soccer. 2. Officials are required to have a complete knowledge of and enforce all pertinent rules, local by-laws and safety requirements, with no deviations. By-laws are established for each officiated sport to be conducted, along with the most current version of the Official Sports Rules. 3. The official governing sports body or sports association where rules governing each sport can be located are as follows: ?? Basketball Rules ? Governed by the National Federation of State High School Associations basketball rules. Refer to the following web site www.nfhs.org for official rules. ?? Baseball & Softball Rules ? Governed by the Little League Baseball Incorporated rules. Refer to the following web site www.littleleague.org for official rules. ?? Indoor & Outdoor Soccer Rules ? Governed by the American Youth Soccer Organization which can be located at www.soccer.org as well as the Federation International Football Association which can be located at www.fifa.com ?? Wrestling ? IMA Europe Operating guidelines (OG) Section 5-1, 29 June 2006, Morale, Welfare and Recreation. 2006/2007 National Federation of State High School Associations, High School Wrestling Rules Book with modification as noted in IMA-Europe Operating guidelines (OG) Section 5-1, and USAG-Heidelberg MOI. 4. By-laws governing the play of each sport will supplement the Official Sport Rules and will be provided the contract holder prior to each sport season. Often these by-laws are modified from season to season so a current copy cannot be provided until that time. CONTRACTOR RESPONSIBILITIES 1. The contractor provides all equipment, uniforms, tools, materials, supervision, transportation needs and other items necessary to perform youth sports officiating services as defined in this SOW. 2. Officials shall meet with the Youth Sports Director at least two (2) weeks prior to the start of the scheduled sports to obtain specific by-laws and go over any other policies and procedures of the youth sports program. A copy of the local by-laws will be provided to the contractor at the meeting as well as a full season game schedule of games needed to be officiated. 3. Officials shall be in the proper location a minimum of 10 minutes prior to the scheduled game time & ready to officiate and in proper uniform. 4. Paid officials are responsible for their own equipment and are required to wear an appropriate official?s uniform for every sport & have any other proper equipment in accordance with the rules governing the sport in which they are officiating such as whistles etc.. 5. Officials shall comply with Air Force Safety regulations while officiating at Spangdahlem Air Base. Officials shall comply with AFI 34-349 Youth Programs to include professionalism and behavior control of officials during games. If officials do not show the proper professionalism according to AFI 34-249 during the game the contractor will have a monetary penalty equivalent to two games for one official. 6. The contractor shall supply the Youth Sports Office a list of all officials and their qualifications within (30) days after the contract is awarded. The Youth Sports office may reject any official deemed not qualified. All rejections, changes, or deletions shall be in writing and forwarded to the contractor within 48 hours after evaluation along with the reason for dismissal. 7. The contractor or his designated representative shall coordinate, setup, & conduct officials clinics no later than a week prior to the start of each sport. Give newly trained officials practice games to give officials hands-on experience and gain proficiency in officiating. 8. If less than the full amount of officials required for a competition show up, the game or match may be postponed and played at a later date with no charge to the Government. 9. The contractor shall supply the Youth Sports office with a complete roster of officials, their names, duty phones, and home phone numbers; prior to the start of the season. 10. The contractor shall provide the Youth sports office with a monthly schedule of officials by the 1st of each month. 11. When passes are required for non-government affiliated persons, the contractor provides appropriate point of contact poc?s names, passport, and social security numbers no less than eight days prior to the scheduled event to the pass and I.D. office so authorizations can be obtained. 12. The contractor holder or commissioner (can be same as contract holder) is responsible for scheduling officials to work games. The Youth Sports Office will be notified immediately of any commissioner changes. The name of this person and an alternate will be designated in writing to the contracting office prior to the start of contract performance. The contractor and or commissioner are not allowed to participate as a player, coach, team manager, for any of the sports covered by this contract. 13. Contractor/Commissioner evaluates officials during the season and provides officiating training before each sport begins. If any officiating skill deficiencies are noted, the contractor takes immediate action to correct the situation. 14. The contractor must notify the Youth Sports office by 1200 hours if for an unforeseen reason the officials scheduled to work will not be showing up for the obligated scheduled games. If the contractor fails to notify the Youth Sports office by this time, the contractor will have monetary penalties equivalent to one and ? days pay reduced from payment on the current months billing. 15. If a game or portion of a game must be replayed due to a valid protest on a rule misinterpretation or inappropriate call made by an official, the officials will be obligated to fulfill officiating responsibilities for that replayed portion of the game and will not be paid for the replayed portion. RESPONSIBILITIES OF THE GOVERNMENT 1. The Youth Sports program shall provide all equipment and supplies necessary for teams to play the sport (balls, time clock, score books, etc.) In addition the Youth Sports Program will also provide the field or court space, time and scrimmage teams for contractor to conduct an official?s clinic. 2. Appropriate playing sites; the maintenance, repair, cleaning and care of these facilities and sites for competitions, tournaments and clinics shall be the responsibility of the Youth Sports office and its staff. There shall be no responsibility for the preparation of fields or courts of play by the officials or contract holder. 3. The Youth Sports office shall provide the officials with any and all modifications to the rules which are in the form of by-laws at least two weeks in advance of the games to be worked. 4. The Youth Sports Director or Sports office staff shall provide the contractor with a complete schedule of games at least two (2) weeks in advanced of scheduled events. Tournament dates shall be coordinated with the officials as far in advance as possible, but no later than one (1) week before the tournament. The tournament schedule may be subject to change by the government due to inclement weather, acts of God, or military related problems and commitments. This schedule shall include all pertinent information necessary for the officials to conduct the games such as rules modifications. 5. When games are not played due to a forfeit by a team because a team did not have the required number of players to start, the officials shall be paid only ? of the regular game fee for game/s that are not worked but forfeited. This is provided that the officials were at the game site at the scheduled start time for the game. Official forfeit time for a team is 10 minutes after scheduled game time. 6. If it is becoming apparent that weather might be a factor in creating unsafe playing conditions, the decision to cancel, postpone or reschedule a game, will be made by the Youth Sports office staff only. This will be done at the earliest by 1500 hours or 2 hours prior to the scheduled game time on the day in which the game was to be played. If weather becomes a factor during game play, again the responsibility to cancel, delay or postpone the game will be made by the Youth Sports office staff person only. Officials working games which are not fully concluded at the time of postponement or cancellation will be paid for a full game if more than half the game was booked and the game is considered an ?official? game. If a smaller portion of the game was conducted the officials will be paid only ? of a regular or full game fee. 7. Officials will not be paid for cancelled games if notified by the Youth Sports office when at least 1 hour prior notice is given to contract holder or commissioner on the day that the competition was to be officiated. The Youth Sports program office shall notify the contract holder or commissioner of all postponed or cancelled games with at least 1 hour prior notice or in some cases at 1600 hours on the game day when the first game is scheduled to be played at 1700. It is then the contract or commissioners responsibility to contact scheduled officials to notify them of the cancellation. 8. Rescheduled games which have been postponed due to weather or safety conditions will be rescheduled by the Youth Sports staff only. Notification of the rescheduled games will be provided the contract holder or commissioner no less than two days or 48 hours prior to the competition so that the contractor or commissioner may have ample time to find officials to work the rescheduled games. 9. The Youth Sports Director reserves the right to critique each official?s performance and may recommend to the contract holder that certain individuals be removed from future officiating duties if the quality of their officiating is not improved. 10. Notes: a. Season of responsibility: Basketball Season: 8 Dec 07 thru 8 Mar 08 Indoor Soccer Season: 8 Mar 08 to 12 Apr 08 Wrestling Tournament: Possible Saturday and Sunday program one weekend to be established NLT Dec 07. Possible time frame is 2 Feb 08 to 8 Apr 08 Baseball/Softball Season: 6 Apr to 21 Jun 08 Outdoor Soccer Season: 13 Sep to 1 Nov 08 b. Cost Break Down per sport: Basketball: Ages 9-10, 11-12 and 13-15 $_______ per official with max of 2 officials per game Max number of officials per season: 110 Indoor Soccer: Ages 9-10, 11-12, 13-15 $_______ per official with max of 2 officials per game Max number of officials per season: 60 Wrestling Meet: Ages 5-18 Require 2 officials to work each mat with a possibility of 3 different mats ($_______ per official) per day, 1 day meet Max number of officials officiating in the 1 day meet is: 10 Baseball/Softball: Ages 9-10, 11-12, 13-15, 16-18 Baseball or Softball (ages may vary) $_______per official per game per age group with a max of 2 officials per game Max number of Officials:170 Outdoor Soccer: Ages 9-10, 11-12, 13-15 $_______ per official per game per age group with a max of 2 officials per game Max number of officials:125 c. Initial Set up Fee per season for purchasing rule books, conducting training and establishing schedule: $________ d. Projected Cost of Officials: $_______ total ************************************************** Delivery Address: Spangdahlem Air Force Base Bldg 152, Fitness Center ***************************************************************** The following clauses and provisions apply to this solicitation (available from http://farsite.hill.af.mil) 52.212-1 - INSTRUCTIONS TO OFFERORS - COMMERCIAL ITEMS (JAN 2005) 52.212-2 - CLAUSES INCORPORATED BY REFERENCE (FEB 1998) 52.212-3 - OFFEROR REPRESENTATIONS AND CERTIFICATIONS (MAR 2005) 52.212-4 - CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS (OCT 2003) 52.212-5 - CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS - COMMERCIAL ITEMS (JUN 2004) (DEVIATION) 52.252-6 - AUTHORIZED DEVIATION IN CLAUSES Federal Acquisition Regulation (48 CFR Chapter 1) 52.225-14 - INCONSISTENCY BETWEEN ENGLISH VERSION AND TRANSLATION OF CONTRACT (FEB 2000) 52.232-34 - PAYMENT BY ELECTRONIC FUNDS TRANSFER ? OTHER THAN CENTRAL CONTRACTOR REGISTRATION (MAY 1999) 52.247-34 - F.o.b. DESTINATION (NOV 1991) 252.212-7001 - CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS APPLICABLE TO DEFENSE ACQUISITIONS OF COMMERCIAL ITEMS (JAN 2005) (DEVIATION) 252.222-7002 - COMPLIANCE WITH LOCAL LABOR LAWS (OVERSEAS) (JUN 1997) 252.225-7041 - CORRESPONDENCE IN ENGLISH (JUN 1997) 252.225-7042 - AUTHORIZATION TO PERFORM (APR 2003) 252.229-7001 - TAX RELIEF (JUNE 1997) - ALTERNATE I (JUN 1997) 252.232-7008 - ASSIGNMENT OF CLAIMS (OVERSEAS) (JUN 1997) 252.232-7003 - ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (JAN 2004) 252.233-7001 - CHOICE OF LAW (OVERSEAS) (JUN 1997) 5352.201-9101 - OMBUDSMAN (AUG 2005) 5352.242-9100 - INSTALLATION PASSES Signed and dated quotes must be submitted to 52 CONS, Unit 3910 Bldg 2007, APO AE 09126, ATTN: Sharday Norman, not later than 12:00 pm local time on 17 September 2007. Quotes may also be faxed to the Attention of Sharday Norman at +49 (0) 656561-9106.
- Place of Performance
- Address: Spangdahlem Air Force Base, Bldg 152, Fitness Center,
- Zip Code: 54529
- Country: GERMANY
- Zip Code: 54529
- Record
- SN01398990-W 20070909/070907221844 (fbodaily.com)
- Source
-
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