SOLICITATION NOTICE
R -- Payments in Lieu of Taxes (PILT) Program
- Notice Date
- 9/11/2007
- Notice Type
- Solicitation Notice
- Contracting Office
- US Dept of the Interior - National Business Center Acquisition Services Division, DC Branch 1849 C Street NW, MS 1324 Washington DC 20240
- ZIP Code
- 20240
- Solicitation Number
- NBCW8Z00015
- Response Due
- 9/18/2007
- Archive Date
- 9/10/2008
- Small Business Set-Aside
- Veteran-Owned Small Business
- Description
- This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR) subpart 12.603, as supplemented with the format included in this notice and following the Simplified Acquisition Procedures of FAR part 13.5. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The US Department of Interior, National Business Center (NBC) is issuing this solicitation as a Request for Quote (RFQ) on behalf of the Office of Budget. See Statement of Work Below. THIS IS A 100% SET-ASIDE FOR VETERAN-OWNED SMALL BUSINESS. The NAICS code is 926110 and the Product Service Code is: R409. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-19. SPECIAL QUOTE INSTRUCTIONS: 52.212-01 Insructions to Offerors - Commercial Items, 52.212-02 Evaluation - Commercial Items, 52.212-03 Offeror Representations & Certifications - Commercial Items, 52.212-4 Contract Terms & Conditions - Commercial Items, 52.212-5 Contract Terms & Conditions Required to Implement Statutes or Executive Orders - Commercial Items Please note that offerors MUST be certified in ORCA (http://orca.bpn.gov) and CCR (http:www.ccr.gov). The resultant contract will be a labor-hour type based on actual hours worked. CLOSING DATE: September 18, 2007 at 4:00 PM EST Offerors must submit their quotes containing the hourly/annual rate, overtime rate, resume of proposed candidate(s) with relecant experience, as well as business info including DUNS, Tax ID Number (TIN), etc. via email to Lauren Kunze at lauren_c_kunze@nbc.gov . If you have questions regarding this solicitation, please submit your inquiries immediately via email only, NO LATER THAN September 13, 2007 at 4:00 PM EST. Please be advised that the Government reserves the right to transmit those questions and answers of a common interest to all prospective Offerors. STATEMENT OF WORK for "Payments in Lieu of Taxes Program" September 11, 2007 1. BACKGROUND The DOI Budget Office responds to OMB, the Congress, county/local governments and other entities regarding the technical, regulatory, and legislative requirements of payments through its Payment in Lieu of Taxes (PILT) program. The DOI Office of Budget (POB) has a need for contractual support to administer and maintain the DOI PILT program throughout FY 2008, with options for four additional option years. The contractor will support the PILT program in accordance with each of the tasks and subtasks below. 2. SCOPE OF WORK The scope of this Statement of Work encompasses Contractor support to perform the following tasks: 2.1. Continue the implementation of the current Payments in Lieu of Taxes Program to the Office of the Secretary including the continuance of communications and outreach, accounting, webpage and publication oversight and coordination, financial, and budgetary processes. This includes: --Meet with and provide advice and assistance to the Office of Budget, Office of External and Intergovernmental Affairs, Office of Communications, Office of Congressional and Legislative Affairs, and National Business Center. --Prepare notification letters and circulate for comment to Governors, U.S. Representatives and Senators, and Counties. --Assist in the finalization of the press release, preparation of the web site, and National Summary and State information books. --Oversee the establishment and retirement of processes by the servicing entity of NBC for accounting, payment issuance, reporting, and other aspects of operating the PILT program on behalf of the Office of the Secretary. The aspects of the processes needed to support the PILT program are described in Task 2.2 below. --Meet with and provide data to auditors performing review and oversight as part of the annual financial audit. Assist in briefing OMB analysts. 2.2. Operate and maintain the PILT program for FY 2007 reporting, FY 2008 payments, and FY 2009 budget formulation. --Prepare and verify the PILT payment computer system for FY 2008 data input. --Download the latest fiscal year population data from the Census Bureau and import into the PILT system. --Work with other Federal agencies to acquire, verify, and load qualifying acreage data into the PILT payment system in preparation for current year payments. --Work with each State to acquire, verify, and input into the PILT payment system (by state and county) prior year payment information. --Acquire, reconcile, and input (by state and county) Section 6904/5 payment information into the PILT payment system. --Adjust all PILT system payment variables for prior year inflation based on information received from the Bureau of Labor Statistics. --Compute and verify by state and county current year PILT payments at 100%. --Determine the current year amount available for distribution out of the current year PILT appropriation. --Determine the current year pro-ration percentage to be applied to all current year PILT payments. --Compute and verify current year PILT payments at the appropriate pro-ration percentage. --Generate PILT comparison reports for use by POB's Public Affairs office. --Coordinate with the National Business Center, Office of Communications, the Office of External and Intergovernmental Affairs, and Congressional Affairs to determine a date that current year PILT payments should be disbursed. --Generate the current year PILT payment file to be sent to the National Business Center for preparation of PILT payment vouchers and the FRB San Francisco payment tape. --Prepare PILT governors' letters announcing the disbursement of the current year PILT payments for the Director's signature. --Generate PILT website payment files to be used to update the PILT website with current year payment data. --Modify regulations and operating manuals/handbooks on the PILT payment program. --Respond to questions resulting from the payments and identify any necessary adjustments. --Brief the Deputy Assistant Secretary-Business Management and Wildland Fire and Associate Deputy Secretary and prepare the PILT-Fiscal Year 2008 Summary and Distribution for their approval. 2.3. Continue the development of guidance on the PILT Law which includes the training of select POB staff members on its interpretation and application as it relates to the computation of PILT payments. All training will provide staff members with an in-depth understanding of PILT and the payment process, as well as the various other laws and payment programs that impact PILT payments. 2.4. Continue the modification of the legislative, appropriation, and payment history of PILT to be used by POB staff to answer PILT related inquiries posed by OMB, Congress, the National Association of Counties, county governments, and the general public. The legislative, appropriation, and payment history shall begin with the inception of the PILT program (1976) and end with the current status of the program including budget requests for 2009 and 2010. 2.5. Review POB's overall PILT program and prepare/offer continuous improvement proposals/processes. 3. OTHER PERFORMANCE REQUIREMENTS 3.1. Contractor Personnel Security and Suitability Requirements Performance of this contract requires contractor personnel to have a Federal government-issued personal identification card before being allowed unsupervised access to a DOI [facility and/or information system]. The Contracting Officer's Representative (COR) will be the sponsoring official, and will make the arrangements for personal identify verification and card issuance. At least two weeks before start of contract performance, the Contractor will identify all contractor and subcontractor personnel who will require [physical and/or logical] access for performance of work under this contract. The Contractor must make their personnel available at the place and time specified by the COR in order to initiate screening and background investigations. The following forms, or their equivalent, will be used to initiate the credentialing process: o OPM Standard Form 85 or 85P o OF 306 o Fingerprint card (local procedures may require the fingerprinting to done at a police station; in this case, any charges are to be borne by the contractor) o Release to Obtain Credit Information o PIV card application (web-based) Contractor employees are required to give, and to authorize others to give, full, frank, and truthful answers to relevant and material questions needed to reach a suitability determination. Refusal or failure to furnish or authorize provision of information may constitute grounds for denial or revocation of credentials. Government personnel may contact the contractor personnel being screened or investigated in person, by telephone or in writing, and the Contractor agrees to make them available for such contact. Alternatively, if an individual has already been credentialed by another agency through OPM, and that credential has not yet expired, further investigation may not be necessary. Provide the COR with documentation that supports the individual's status. During performance of the contract, the Contractor will keep the COR apprised of changes in personnel to ensure that performance is not delayed by compliance with credentialing processes. Cards that have been lost, damaged, or stolen must be reported to the COR and Issuing Office within 24 hours. Replacement will be at the contractor's expense. If reissuance of expired credentials is needed, it will be coordinated through the COR. At the end of contract performance, or when a contractor employee is no longer working under this contract, the Contractor will ensure that all identification cards are returned to the COR. Before starting work under this contract, a National Agency Check (NAC) will be conducted to verify the identity of the individual applying for clearance. Upon successful completion of the NAC process, an identification card will be issued and access granted. Simultaneously, a NAC with Inquiries (NACI) will be initiated to determine the individual's suitability for the position. If the NACI adjudication is favorable, nothing more needs to be done. If the adjudication is unfavorable, the credentials will be revoked. In the event of a disagreement between the Contractor and the Government concerning the suitability of an individual to perform work under this contract, DOI shall have the right of final determination. This requirement must be incorporated into any subcontracts that require subcontractor personnel to have regular and routine unsupervised access to a Federally controlled facility for more than 180 calendar days or any unsupervised access to a Federally controlled Level 3 or 4 information system. 3.2. Hours of Work Contractor personnel are expected to conform with standard operating hours. The normal duty hours of 8:00 AM to 5:00 PM, Monday through Friday, with the exception of Federal Government holidays, with an allowance for a one-hour lunch period each day. Actual tour of duty hours will be determined after discussions between POB and the contractor. Overtime may be authorized based on determinations between the Deputy Director of the Office of Budget and the contractor, and will be funded as a not-to-exceed line item. 3.3. Place of Performance The work will be performed on-site at the Office of the Secretary, Office of Budget located in Washington, DC. Some work may be performed at the contractor's place of business (within the commutable Washington Metropolitan area) as approved by POB. Travel may be required up to six times annually. 3.4. Period of Performance The period of performance for this effort is date of award for a period of one (1) base year, and four (4) option years. Estimated period of performance will be: Base Year: October 1, 2007 - September 30, 2008 Option Year One: October 1, 2008 - September 30, 2009 Option Year Two: October 1, 2009 - September 30, 2010 Option Year Three: October 1, 2010 - September 30, 2011 Option Year Four: October 1, 2011 - September 30, 2012 4. EVALUATION FACTORS Evaluation will be on a Best-Value determination, based on relevant past experience and price. Relevant experience is similar agency experience within the past two years, and is more important than price.
- Web Link
-
Please click here to view more details.
(http://ideasec.nbc.gov/j2ee/announcementdetail.jsp?serverId=NB140101&objId=219790)
- Place of Performance
- Address: 1849 C St NW Washington, DC 20240
- Zip Code: 202400001
- Country: usa
- Zip Code: 202400001
- Record
- SN01402896-W 20070913/070911222137 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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