SOLICITATION NOTICE
R -- Professional Services DAS-M
- Notice Date
- 9/26/2007
- Notice Type
- Solicitation Notice
- NAICS
- 541990
— All Other Professional, Scientific, and Technical Services
- Contracting Office
- Bureau of Indian Affairs, 2051 Mercator Drive, Reston, VA 20191
- ZIP Code
- 20191
- Solicitation Number
- ssbia0001
- Response Due
- 9/27/2007
- Archive Date
- 10/26/2007
- Point of Contact
- Linda Somuah (703) 390-6308
- Small Business Set-Aside
- N/A
- Description
- The Deputy Assistant Secretary-Indian Affairs for Management (DAS-M), Bureau of Indian Affairs, intends to award a sole source acquisition, in accordance with FAR 6.302-1 to: ArchWells Physical Address: Archibald Wells 9613 LaPlaya Street, NE Albuquerque, NM 87111-3411 The scope of the procurment encompasses a need to acquire support for implementing requirements of the revised OMB Circular No. A-123 for the Assistant Secretary of Indian Affairs (AS-IA), subordinate Bureaus and organizations. The Contract will provide for successful implementation of A-123 requirements. The Contractor shall: ? Work closely with the Indian Affairs Office of Internal Evaluation and Assessment, OCFO and Program Offices staff to develop an effective, comprehensive approach for documenting, evaluating, and correcting identified deficiencies in Indian Affairs' internal control processes over financial reporting including Trust related programs. ? Implement sound project management techniques to ensure that all facets of the A-l 23 project are well planned, managed, communicated, and effectively coordinated. Ensure all tasks are completed timely and effectively with minimal resource burden. ? Develop written guidance, templates and other tools as necessary to facilitate efficient and consistent documentation, evaluation, and testing of the Indian Affairs' financial processes and controls including Trust related Programs. ? Supports the Office of Internal Evaluation in support of OMB Circular A-123 and Department of Interior Internal Control and Audit Follow-up requirements. ? Assist in the coordination and management of information collection, analysis and presentation efforts needed to satisfy A-123 requirements and follow-up. ? Assist in the development of a testing plan for evaluating key financial controls in operation to determine if they are operating effectively and may be relied upon for Trust related programs. ? Ensure the Indian Affairs' A-123 implementation and follow-up coincides with all Departmental guidance and requirements. ? Have knowledge of and the ability to assist in the incorporation of guidance received from OMB, the Department and other entities, in the A-123 implementation ? Assist in developing and maintaining a communication process that keeps Indian Affairs management and employees apprised of A-123 progress and products including project milestones, action items, and roles and responsibilities. ? Ensure internal controls over financial reporting assure the safeguarding of assets from waste, loss, unauthorized use, or misappropriation as well as assure compliance with laws and regulations pertaining to financial reporting. Contractor shall possess historical knowledge, provide technical assistance and advice to aid in the internal evaluation and analysis process for Indian Affairs, and will assist the improvement of Indian Affairs Internal Controls. Contract shall provide advice and technical assistance pertaining to internal control and follow-up, for Trust Services operations including but not limited to, probate, land title and records, trust systems, budget, wildfire operations, and natural resource management; assist with the transition of Trust Services; and will be called upon to prepare summary reports and presentations to the Assistant Secretary for Indian Affairs (AS-IA), DAS-M, or the Director, Office of Internal Evaluation and Assessment, BIA, regarding Indian Trust services and operations. Services provided are mission critical, and will aid DAS-M in the event of ??anticipated litigation or dispute.? (FAR Subpart 6.302-3 (a) (iii)). Skills requisite to this position include: ? Knowledge and experience of forestry, water rights, probate, and Indian Trust work. ? Historical knowledge of BIA financial and administrative systems as they pertain to the Federal Government. ? Knowledge of Federal statutes as they apply to Trust-related and financial accounting and reporting systems in the Federal government. ? Individual must also posses the knowledge of Department of the Interior Internal Control and Audit-Follow-up guidance and reporting requirements. ? Individual must possess an in-depth Knowledge of Indian Affairs Trust Programs and A-123 principles and requirements. This position is designated as Moderate Risk and at minimum all Contractor staff shall have a Minimum Background Investigation (MBI) level clearance. Please refer to Attachment 4 for security clearance requirements under Homeland Security Presidential Directive 12. The objective is for the Bureau to be able to submit an assurance statement to the Department by June 2008. All deliverables shall be submitted on or before the dates specified by the Contracting Officers Representative (COR). All deliverables shall be written in a professional manner and shall include meeting summaries, background information and any appropriate research material. All written documents shall be submitted to the COR in draft form for review. All final documents shall be in writing using Microsoft formats (Word, Excel, PowerPoint, etc.) and publishable to Lotus Notes. The COR will meet with the Contractor periodically (at least bi?monthly) to review project status. The Contracting Officer or his/her designee will also be present to review cost and schedule. The following deliverables will be prepared and proactively maintained by the Contractor throughout the life of the project: A. Project Plan. The Contractor shall prepare and maintain a summary and detailed A-123 project plan, to include: ? Recommended project structure and decision making process; ? Roles and responsibilities; ? Resource requirements (staff and funding) for the Bureau to accomplish A-123 requirements; ? A plan, approach, and method for determining the Bureau's materiality level for Bureau-level reports as well as additional financial reports subject to A-123 assessments. This will include identifying financial material line items and documenting the rationale for materiality ? Determine the internal controls points in existing processes ? Identify an approach and techniques for delivering training to Bureau employees. B. Test: Plan: A plan for evaluating key financial controls in operation to determine if they are operating effectively and meet the requirement of A-123. C. Project Status Reporting. The Contractor shall prepare a weekly status report that discusses the progress of the A-123 project. The document will include completion of both Bureau and Department milestones and accomplishments. Additionally it will include next steps and future milestones. The report will also address any impediments to progress and propose solutions to mitigate not meeting the milestone/deadline. D. Other Items: Other deliverables include written guidance, templates, evaluations and reports, training material, communication material, reviews and evaluation of Departmental/OMB guidance, etc. will be delivered as specified by the COR. The above Deliverables shall be delivered by the Contractor to the COR and the Contracting Officer as follows: Item A - within time specified by COR after award. Item B - within 30 days of written request by the COR. Item C - monthly basis. Item D - within time specified by COR. The specialized nature of the work needed preclude competition of the requirement for additional sources. BIA is under a restricted timeframe, set by Congress, and in accordance with Indian Affairs internal evaluation and analysis processes. Furthermore, the Indian Affairs Trust Arena is unique to the Federal Government. Indian Affairs is the only Government activity charged with consolidated Trust Responsibilities for Indian Country; these responsibilities are spread across numerous Departments and Agencies. The process involved in advertising, selecting, and training a suitable contractor will jeopardize the organizational mission. (FAR 6.302-2(b), Unusual and Compelling Urgency, 41 U.S.C. 253(c) (2) and FAR 6.302-3(a) (iii), Industrial Mobiliazation; Engineering Development, or Research Capability; or Expert Services and 41 U.S.C. 253(c) (3)). Interested persons may identify their interest and capability to respond to the requirement or submit proposals. This notice of intent is not a request for competitive proposals. A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. No formal solicitation shall be issued.
- Web Link
-
N/A
(http://www2.fbo.gov/spg/DOI/BIA/RestonVA/ssbia0001/N/A)
- Place of Performance
- Address: 1849 C Street, NW, Washington, DC
- Zip Code: 20240
- Country: US
- Zip Code: 20240
- Record
- SN01421814-W 20070928/070926224330 (fbodaily.com)
- Source
-
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