MODIFICATION
59 -- VTC Equipment for DHRC-N, New Cumberland, PA
- Notice Date
- 9/27/2007
- Notice Type
- Modification
- NAICS
- 334310
— Audio and Video Equipment Manufacturing
- Contracting Office
- Defense Logistics Agency, Acquisition Management, DLA HQ Enterprise Support, 8725 John J. Kingman Road Suite 0119, Fort Belvoir, VA, 22060-6220, UNITED STATES
- ZIP Code
- 22060-6220
- Solicitation Number
- Reference-Number-Reference-Number-J140722708
- Response Due
- 9/28/2007
- Archive Date
- 10/13/2007
- Point of Contact
- Constance House, Contract Specialist, Phone 703-767-1198, Fax 703-767-1198
- E-Mail Address
-
constance.house@dla.mil
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combine synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6 as supplemented with additional information in this notice. This announcement constitutes the only solicitation; a quote is being requested and a written solicitation will not be issued. Purchase Request number J140722707 as a Request for Quote (RFQ) using Simplified Acquisition Procedures. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-20 and the Defense Federal Regulation Supplemental (DFARS) changed notice it is the offerors responsibility to be familiar with applicable clauses and provisions. The contractor is needed to provide equipment and all necessary cables, connectors such as Nt1 modules, installation, training, and technical support for the operation of VTC equipment for the location DLA DHRC-N, 2001 Mission Drive, Suite 3, Conference Room, New Cumberland, PA. The conference room is rectangular in shape and measures approximately 16"X30". It seats 14-20 people at the conference table, and has existing audiovisual equipment (projector to be replaced, and computer) There is no additional seating around the external perimeter of each room, away from the table. A screen is located on one wall where presentations ar displaed. The VTC equipmetn will be located on the opposite wall. This solicitation is for the following items: 1 Projector (Mitsubishi); VCR, Installation Kit, Matrix Switch, VCR, 1 Audio: amplifier, mixer, and speakers, 1 Video Conferencing Equipment (Polycom): Base system, software, integration, tilt/pan camera; one year support, 1 Control Systems (AMX, Hawking) power supply, volume controller, network switch, AMX Experience kit, 1 Rack Equipment: Sliding distribution center, power distribution center, surge suppressor, rack installation kit, 2 Furnishings: (Extron) hideaway enclosures, 1 Cables and Hardware, 1 Integration Services: Engineering, Programming, Drawing, Installation, Documentation, Project Management, Testing & Training, 1 Service and support agreement, 1 Shipping 1 Monitors (LCD ) with installation kits (price for two). The contractor must train up to 5 people on the operation of the equipment. Training should include instructional materials, user documentation as well as hands-on experience. The contractor is needed to provide all installation services required to set up and test equipment. The Government will provide a network computer, phone, and VTC network connections as required. The contractor needs to provide on-line or telephone technical support 24/7/365, and on-site technical support for one year as agreed per contract, 4 hours on-site from called in time. The contractor needs to provide overnight shipment of replacement equipment due to equipment failure. The contractor needs to provide the following deliverables to the Government:all equipment required to satisfy the requirements stated above delivered to the installation site. Functional VTC and projector installation and testing technical support for the length of the warranty period and any extended period that may be optionally purchased to maintain equipment operability. The Government shall provide the contractor with copies of, or access to, required Government directives, publications, and documentation; i.e. blueprints. The Government shall provide necessary and reasonable access to personnel from other offices and agencies. Such access shall be coordinated through the human resources POCs. Access may require escort. The Contractor shall be subject to all appropriate rules and regulations while working on a military installation. This award will be made based on best value for the Government. The acquisition is 100% set-aside for small business concerns. The North American Industrial Classification System Code is 334310 with a small business size standard of 500 employees. The following clauses and provisions are incorporated by reference and are to remain in full force in any resultant purchase order: FAR 52.212-1 Instructions to Offerors, Commercial Item (Jan 2005) and 52.215-5, Facsimile Proposals (Oct 2997) applies to this acquisition. Submit signed and dated quote on company letterhead. The basis for award: Award will be made to the lowest price offered who takes no exception to the specifications. Interested vendor must quote on all items. Partial quotes will not be accepted. Only (1) award will be made as a result of this combined synopsis/solicitation. The contractor must be registered in the Central contractor Registration database. Offerors must be registered in the Online Representations and Certifications system at (http://orca.bpn.gov) and provide a completed DFARS 252.212-7001, Contract Terms an conditions Required to Implement Statues or Executive Orders Applicable to Defense Acquisition of Commercial Items (Jan 2005) and the following clauses are applicable under sub-paragraph (a) and (b); 252.225-7001 Buy American Act and Balance of Payments Programs (Apr 2003); 252.232-7003 Electronic Submission of Payment Request (Jan 20004). DFARS 252.204-7004 Alternate A Central Registration (Nov 2003) is also applicable. Clauses and provisions may be accessed via the Internet at http://farsite.hill.af.mil or http://www.arnet.gov.far. All offers must be received no later than September 28, 2007, 3:00 pm Eastern Standard Time and must be respond to the information contained herein. Quotations may be faxed to 703-767-1198, ATTN: Constance House, email: constance.house@dla.mil. Reference the Purchase Request Number J140722707. Quotations should meet all instructions put forth in this combine synopsis/solicitation. PLEASE REVIEW THE FOLLWOWING QUESTIONS AND ANSWERS AND RESUBMIT YOUR PROPOSAL IF NECESSARY: FIRST SET: 1. May we substitute a different brand of projector? The Mitsubishi company owns NEC also and they have projectors that have twice the number of inputs with the same performance specs and are a thousand less. We have even had good performance with the Optoma brand. If this is unacceptable, would you please let me know the Mitsubishi model number of preference? One thing to check however, the projector needs a DVI input. They don?t have them until the models get into the commercial grade units. Yes. A different brand of projector may be used as long as it meets the standards as expressed in the original statement of work. The projectors are commonly used for power point presentations in the rooms and the main considerations are clarity and brightness, not brand. 2. Please clarify if 2 VHS players are desired as in the quote? I would suggest we go to a single DVD / VHS combo player that has recordable DVD. They are only around 200 dollars. Either a single VHS player or a DVD/VHS combination player would meet our needs. 3. What is the ceiling type? I assumed tile. It makes a difference on the type of mount to use. The ceiling type is a dropped grid type with lift out tiles. 4. What is the ceiling height? Determines if we have to use an extension. HQ Location: 8? Columbus Location: 9? New Cumberland Location: 10? 5. Can we substitute the AMX volume control by integrating a different product that controls volume, scales video from all sources to DVI and performs all A/V switching? It is a fraction of the other cost. The AMX will still control volume, it just won?t need a separate module. Yes. 6. Why do we have a projector and Two monitors? I understand a monitor and a projector. Does each display need to be capable of showing a different source simultaneously? Just an understanding of location and function would help. We want the option to display to either the projector the monitor. The projectors are to replace old existing units. The actual monitors are to be wall mounted. One monitor in the New Cumberland and Columbus locations and two will be located in the HQ location. 7. Where is the rack supposed to go? By calculation the rack needs to be at least 27U. Where you trying to integrate into the podium or is there space for it in the room? We would like to place any rack which contains the controls, additional equipment etc. within the conference room itself. It can be a standalone rack and does not need to integrate with a podium. We would like it to be functional first, but as aesthetically pleasing as possible. 8. What needs to be interfaced into the conference table through the ?furnishings? ? (HDMI, DVI, VGA, Component Video, S-Video, RCA audio, 3.5mm audio, USB cable and network ports, these are common, some have less) The only items we have planned to have on the conference table itself are cordless microphones used during the VTC. 9. What is the floor made of underneath the conference table? If it is concrete then to get the cables to the table it will require core drillers. Not hard but just an additional cost. The floors within each room are concrete. Core drilling may not be an option as, specifically in the Columbus and HQ areas, there is no access to the space below the floor. Cordless equipment is the preferred method for items placed on the conference room table. 10. What is the purpose of having the vendor provide the Network Switch? Can it be a different Vendor? A managed switch from other than AMX can be 1/5th of the cost. How do you foresee the switch utilized in the conference room? We were assuming that inclusion of a network switch would provide additional flexibility as far as media used and points connected. It can be other than AMX. 11. The government supplied computer needs to have a dual output DVI ?d Video Card. This will be the need for any solution that wasn?t designed 4 years ago. Performance is significantly better and creates a uniform Video standard in the system. Not to mention HDTV capable. Do we need to include a different Video Card in the quote. (Most DOIM type IT guys won?t let an outside vendor in their machines for security reasons) Once we have the specs and requirements we will request that our IT shop outfit the computer as required. 12. Please clarify the ?Installation Kit? that is identified in the Video system, Monitor system and in the Rack system? In the video system I am assuming the projector mount. Monitor I am unclear unless the intention is to permanently mount to some surface. For the rack system I am assuming the accessories such as drawers, shelfs, lights and fan kits?? ?Installation kit? was terminology used in earlier DLA projects for the components. We intend to wall mount the monitors. We simply mean all the parts to set up and install the rack system and other compenents needed in support of the VTC. 13. Last but not least, did you ever consider a smartboard? They are such an asset and could really make this room valuable. I would recommend a 16X9 aspect ratio with 94? diagonal. Again, it replaces your screen, whiteboard and the need to be at the computer to control a presentation. The screen becomes a touchscreen. Even if done later, the system is designed to seamless add this technology and any other foreseeable so there isn?t a mentality of if you don?t do it now you are lost but it will greatly increase the value of the system. Having the Electronic Whiteboard work in conjunction with the Polycom product is amazing and therefore allows white board collaboration with any other VTC session. The HQs location expressed a desire for this equipment after we put together the statement of work so we will be pursuing it after the vtc is installed. New Cumberland does have a smart board but we did not integrate it into the vtc in the sow. SECOND SET: 1. Projector (Mitsubishi); There are may versions, can you provide model number Our requirement is for a current model projector with a minimum of 3000 lumens that will integrate with the other items in the requirement. 2. VCR ? can you provide model number Any current model VCR that will integrate with the other items in the requirement. 3. ,Installation Kit ? unsure what this refers to can you be specific Our earlier installations used the terminology to describe the equipment needed to mount the monitors, speakers, cameras, projector, and rack assembly. No specific requirements from here. 4. Matrix Switch ? there are many type fo swiches, Altinex Extron Auto patch and many configurations composite video S-Video BNC 8x4 8x8 16x16 etc can you provide model number or part number Any current model that meets or exceeds the requirements and that will integrate with the other items in the requirement. 5. VCR ? is this a typo or do you need two VCR?sor should it be a DVD/VCR combo player Basic requirement is for a single VCR at each location, but a combination DVD/VCR would work fine also. 6. Amplifier, how many channels 2 how many watts 7. Not specified. We expect good quality sound for a medium sized conference room as stated. 8. Mixer ? what size 4 or 8 channel, provide model number( eg Polycom Vortex 2280 Not specified. We expect good quality sound for a medium sized conference room as stated. 9. Speakers ? How many what Type Ceiling or wall, eg JBL 26CT Brand not specified. Drop ceiling with removable grid. Number not specified. 10. What type of mics are you using, the Polycom mics or other , ceiling or table top push to talk, How many? Wireless microphones. Brand to be specified by vendor based on requirements. Table top and hand held. 11. Video Conferencing Equipment (Polycom): Which Polycom System VSX5000, 7000s,7000e, 8000 or HDX9001,9002 or 9004 Whatever model meets our requirements at the best value to the government. 12. integration,tilt/pan camera ? How many cameras, are they Polycom cameras or Sony or Canon Brand not specified. Two cameras. 13. Base system, software -Polycom Options ? multipoint 4 or 6 way calling,; I do not understand the question. 14. one year support, - Premier or premier Plus Not specified. Propose the best solution for the requirements. 15. Control Systems (AMX, Hawking) power supply Brand not specified. Not sure about the question. 16. What is a Hawking? A brand used in an earlier installation. 17. AMX Volume controller, - VOL 4? Brand not specified. Not sure about the question. 18. network switch- AMX brand or any AMX Experience kit ? Which one 8431, 8421, 7531 or 7521 Brand not specified. 18. Rack Equipment: Sliding distribution center- is this a pull out tray with a flip up LCD and keyboard, can you give more detail or part number I do not know what the sliding distribution center is. It was not part of the original specifications. 19. power distribution ? is this the power strip for the rack or a rack mounted power strip with power plugs on front, how many plugs , is the surge suppressor built in Not specified. Proposal should meet the system requirements. ,20. rack installation kit, - I am assuming that this misc blank plates, cable lacing bars etc. Not sure about the question. 21 2 Furnishings: (Extron) hideaway enclosures, HSA200, 400, 800 series what are your inputs and how many (AAP plates are VGA, audio RCA BNC etc) Not specified. Proposal should meet basic requirements. 20. , 2 Monitors (LCD ) with installation kits (price for two). What size LCD?s, do you have a model number or manufacture preference, color of frame black silver gray, Will they wall mounted? 2 at the Ft. Belvoir location. One each at Columbus and New Cumberland. 46? Color of frame and brand is not specified. THIRD SET: 1) Who will expected to install and provide electrical power where required? Government will provide this service at each location. 2) Is plenum cabling required? A certain amount of plenum cabling may be required to support speaker, monitor and projector installations. There is no floor access and the ceilings are drop in tile with removable grids. 3) Will conduit be installed, and if so by whom? Conduit installations are not planned. 4) How many lumens of brightness are the projectors? We request a minimum of 3000 lumens. 5) What size are the LCD panels to be provided and installed? 46? monitors have been agreed upon and they are to be wall mounted at all three locations. Two at the HQs location, one each in Columbus and New Cumberland. 6) Is the control system wireless or hardwired? Is the control system a color touch screen or keypad buttons? What size touch screen is required? We prefer wireless where possible. We prefer the color touch screen and of a sufficient size to provide easy viewing. 6a) What equipment and functions are to be controlled and integrated into the control system? General VTC controls, sound, display options, cameras, document cam. We are looking for a standard VTC set up so normal control functions would apply. 7) How many computer inputs are desired into the system? The specs indicate 2 at the table, is there another at the system rack provided by the Government? Option for two at the conference table, and a computer will be permanently assigned to the VTC at the rack. 8) Does the VTC system require People Plus Content for data graphics transmission? Does the system need to support Multi-Point? Is there a VTC switch used for Multi-Point? We need to plan for graphics transmission but we are not specifying PPC specifically. Yes on the multi-point, and we have requested a vtc switch with the package. 9) Is the VTC system Standard Definition or High Definition? Standard definition. 10) Is the VTC system rack mounted or free standing? All components of the system with the exception of the monitors should be rack mounted. This rack which would fit in a conference environment would be provided by the contractor. 11) Is the VTC system ISDN, IP or both? Who is responsible to provision the network and verify all line conditions prior to installation? Is the contractor expected to resolve network issues with 3rd party suppliers (Verizon, CIT, etc)? The original statement of work requested that the system work over both media. Each location will arrange for the media; however the contractor would be expected to resolve network issues with 3rd party suppliers in conjunction with government representatives. 12) How cabling and power from the table be routed - floor channel? Core drill? Surface raceway? Who provides and installs the table power and pathway? Is there a floorbox required? We would like as many items as possible to be wireless, if cabling needs to be run it would have to be surface raceway. The contractor would be expected to get the power to the table and provide the pathway. 13) Is the 4 hour on-site response during normal business hours? Yes. 14) Where there is perimeter seating in the room, is VTC audio microphone pickup required? We anticipate this being handled by wireless mics which could be passed to the appropriate individual. These micro phones would be in addition to those placed upon the table. 15) For clarification the New Cumberland site lists the room size in inches, not feet. Not sure what the however original statement of work defined room size as 16? X 30?. 15) What is the expected completion date? Completion would be expected no later than 90 days after award of contract. 16) What are the criteria for final completion and acceptance? Completion and acceptance will be based upon a series of successful conferences among the three locations, training of personnel, proper functioning of all features and our ability to establish connection without contractor assistance. 17) Will the contractor have remote diagnostic access to the system and equipment via network or secured VPN? Is it acceptable or the contractor will need to provide diagnostic remote access at our expense? Potentially, however network security may prevent this type of arrangement. You should have another option. 18) New Cumberland site indicates (1) LCD monitor but specifies pricing for 2. Please clarify. The requirement is 1 monitor for both the Columbus and New Cumberland locations and 2 monitors in the HQ location. NOTE: THIS NOTICE WAS NOT POSTED TO FEDBIZOPPS ON THE DATE INDICATED IN THE NOTICE ITSELF (27-SEP-2007); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT fbo.support@gsa.gov REGARDING THIS ISSUE.
- Web Link
-
Link to FedBizOpps document.
(http://www.fbo.gov/spg/DLA/J3/DLA-DSS/Reference-Number-Reference-Number-J140722708/listing.html)
- Place of Performance
- Address: DHRC-N (J8) 2001 Mission Drive, Suite 3 New Cumberland, PA
- Zip Code: 17070-5042
- Country: UNITED STATES
- Zip Code: 17070-5042
- Record
- SN01423877-F 20070929/070927232858 (fbodaily.com)
- Source
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